Executive Assistant

The Kyiv Independent
Media; 10–50 employees
Kyiv
Full-time. Work experience more than 1 year.
English — above average, ukrainian — advanced

MS Word
MS PowerPoint
MS Office
MS Excel
Користувач ОС Windows
Користувач ПК
Google Drive
Відповідальність
Організаторські здібності
Організація заходів
Маркетинг
Уважність
Управлінські навички
Тайм-менеджмент
Ведення звітності
Уміння працювати в режимі багатозадачності
Гнучкість
Урегулювання конфліктів
Самостійність
Вмотивованість

Job description

The Kyiv Independent — Ukraine’s biggest English language publication is looking to fill an executive assistant position.

The Kyiv Independent is Ukraine’s main English-language news outlet. It was founded in November 2021 by a team of reporters and editors who were fired from the Kyiv Post for defending editorial independence, in partnership with a media consultancy company Jnomics. Today it’s a team of around 60 people based mostly in Kyiv. Publishing in English, we serve as Ukraine’s voice in the world and the world’s window into Ukraine.

Responsibilities:

Acting as the point of contact among the management and other external partners;
Managing internal documentation and data storage for the company;
Managing and preparing company invoices and other documentation;
Make travel and accommodation arrangements;
Managing calendars, including making appointments and prioritizing the most sensitive matters;
Communicate with employees, solving day-to-day challenges;
Managing comprehensive and accurate meeting records;
Leading the organization of team events;
Support in producing reports and presentations;
Perform such other duties as may be assigned.

Requirements:

Strong command of English language (advanced);
Native or fluent in Ukrainian;
Ability to communicate complex ideas simply, both oral and written;
Ability to communicate effectively with team members and external stakeholders;
Ability to work under pressure, multitask and prioritize effectively;
A proactive approach to problem-solving with strong decision-making skills;
Outstanding organizational and time management skills, attention to detail;
Good computer skills (Google Drive, Google Calendar, MS Office: Excel, Word, PowerPoint);
Acceptance of the values of the Kyiv Independent;
Flexibility and eagerness to learn and grow professionally;
Previous experience working as an executive assistant would be a competitive advantage.

We offer:

Market-level compensation;
Busy, but flexible work schedule;
A young, international, and highly motivated team;
Work with foreign companies, opinion leaders

Note: It’s a full-time position in Kyiv, Ukraine. Hybrid format of work is possible upon agreement but non-remote is a preferred way of work.

Please submit your CV and motivation letter via the following link: https://kyivindependent.peopleforce.io/careers/v/34215-executive-assistant

Executive Assistant

Job description

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