Procurement and Operations Coordinator (NGO)

JOB DESCRIPTION

Position Title: Procurement and Operations Coordinator

Hours: Full Time

Duty Station: Kyiv, with travel

Reports To: Chief Operations Officer

About the Organization:

The mission of Camino is to empower communities through the provision of essential WASH, protection, and energy services, fostering resilience, dignity, and self-sufficiency. Camino is a newly established public organization that formed as the local organization of Water Mission International, who has been responding in Ukraine since the onset of the Ukraine-Russia conflict in 2022.

Job Summary:

The Procurement and Operations Coordinator is a vital role responsible for ensuring the smooth and efficient day-to-day operations of Camino’s programs. This position oversees procurement, supplier contract development, security, base management, and administration, enabling program teams to effectively deliver assistance. The Procurement and Operations Coordinator ensures compliance with organizational policies and procedures, manages resources strategically, and fosters a collaborative working environment.

Essential Duties and Responsibilities:

• Procurement:

• Manage the procurement process, ensuring transparency, accountability, and compliance with organizational policies and donor regulations.

• Develop and implement procurement plans and strategies.

• Oversee the selection of suppliers and vendors.

• Negotiate contracts and ensure favourable terms.

• Financial Management (Operational Aspects):

• Ensure accurate financial reporting to COO related to operational activities.

• Security Management:

• Contribute to the development and implementation of security protocols and procedures.

• Monitor the security situation in program areas and provide regular updates to relevant stakeholders.

• Administration:

• Oversee all administrative functions related to operations, including office management, IT support, and record keeping.

• Manage office facilities and equipment.

• Ensure proper maintenance of records and documentation.

• Compliance and Risk Management:

• Ensure compliance with all relevant regulations, policies, and procedures.

• Implement risk management plans and monitor their effectiveness.

• Coordination and Collaboration:

• Foster strong relationships with internal stakeholders, including program staff, finance, HR, and other departments.

• Represent the organization in coordination meetings with external partners, as needed.

Qualifications:

• Adheres to Camino’s values of humanity, integrity, collaboration, and excellence

• Bachelor’s degree in a relevant field (e.g., logistics, supply chain management, business administration).

• Minimum of 3−5 years of progressive experience in operational management, preferably in the humanitarian sector.

• Proven experience in managing logistics, procurement, HR, finance, and administration in a humanitarian context.

• Strong knowledge of humanitarian principles and standards.

• Excellent leadership, communication, and interpersonal skills.

• Ability to work effectively in a multicultural and fast-paced environment.

• Strong analytical, problem-solving, and organizational skills.

• Proficiency in English (written and spoken).

• Experience working in challenging and insecure environments.

Preferred Qualifications:

• Certification in logistics or supply chain management.

• Knowledge of donor regulations and compliance requirements.

Working Conditions:

• This position is based in Kyiv

• Travel to program areas may be required, sometimes to challenging environments.

• The work environment can be demanding and requires flexibility.

Physical Requirements:

• Ability to work in physically demanding conditions, if required by the context.

Disclaimer: This job description is not intended to be all-inclusive. The employee may be required to perform other duties as assigned. This job description is subject to change at any time.

All candidates will be required to pass a reference check.