Executive Assistant

New Vision Agency is a Ukrainian-American company that specializes in Building Information Modeling (BIM) and Virtual Design and Construction (VDC) services. We help U.S.-based construction and architecture firms digitize their projects by creating highly accurate 3D models and visual documentation. Our team includes experienced architects, modelers, and project managers who work on complex projects for the U.S. market. We are growing steadily and currently expanding our administrative team. We’re looking for an Executive Assistant who will become a reliable support for our executive management and ensure smooth internal coordination.

Key Responsibilities:

• Manage the executive’s calendar (schedule meetings, calls, reminders)
• Prepare internal documentation, reports, and presentations
• Prioritize tasks and monitor progress on key assignments
• Conduct basic research and collect relevant data
• Coordinate internal communication between departments
• Assist with business correspondence and follow-ups (mainly in English)
• Support day-to-day administrative tasks
• Organize logistics for meetings, internal events, and travel (if needed)

Requirements:

• Full-time availability, based in Kyiv
• Willingness to work in a hybrid format (partially from office)
• Advanced English (written and spoken)
• Excellent communication, planning, and organizational skills
• Analytical thinking and attention to detail
• Previous experience as an Executive Assistant, Administrative Assistant, Business Assistant, or Project Coordinator
• Experience working with international teams or U.S.-based clients is a plus

We Offer:

• A full-time role in a stable and growing international company
• A hybrid work format (office & remote) with a modern office in Kyiv
• A professional environment with a clear management structure
• Career growth opportunities (operations, project coordination, etc.)
• Competitive compensation, based on experience and qualifications
• A team that values initiative, structure, and transparency

Apply now and become a part of our collaborative and ambitious team!