Oleksandr

Oleksandr
Ponomarov
Successful and hard-working Logistics Coordinator/Manager in the Humanitarian sector with knowledge of both humanitarian and private sectors. Highly effective at leading multiple teams and generating peak production from them. Extremely competent in ensuring on-time delivery of goods and services.

EMPLOYMENT HISTORY
Operations Manager, «Momentum Wheels for Humanity» in Ukraine, Rehab4U project
Nov 2024 — Jan 2025, Kyiv

• established and implemented novel systems and procedures to ensure smooth country and project-based operations in line with USAID donor regulation
• designed and implemented a coherent supply chain organizational structure that might be consistent with organization practices, responsive to program needs and priorities, and in line with key performance indicators;
• provided overall leadership of supply chain functions for program operation;
• provided logistical and operational capacity building at country level to supply chain team and Objective managers on supply chain procedures,
• ensured effective stock management control is in place through the development and maintenance of an effective system;
• supervised the Ukraine security coordinator, reviewed and approved security risk assessments and incident reports
Logistics Coordinator, Branch Office of «Medicos del Mundo» in Ukraine
Jun 2023 — Jan 2025, Kyiv

• designed and implemented a coherent supply chain organizational structure that was consistent with organization practices, responsive to program needs and priorities, and in line with key performance indicators;
• designed and implemented a supply chain strategy that delivered efficient and timely support to programs within the complex and challenging context of Ukraine;
• ensured supply chain preparedness for emergencies in line with organization’s and donor`s standards;
• provided overall leadership of supply chain functions for program and emergency operations;
• continuously reviewed and improved supply chain processes and systems and found innovative solutions to maximize efficiency, effectiveness, and customer satisfaction;
• provided leadership, managed and motivated the country supply chain team in the country office as well as technically provided supervision to the field office logistics officers to manage supply chain in their respective area of operations;
• provided logistical and operational capacity building at country and field level to supply chain teams and programs/project managers on supply chain procedures, developing supply chain strategies and managing supply chain within their technical areas;
• ensured effective warehouse and stock management control were in place through the development and maintenance of effective systems;
• undertook regular visits to field offices and attended regional meetings, monitored the implementation of agreed supply chain framework; identified support required and acted accordingly;
• collaborated closely with the HQ logistics referent to ensure robust medical supply chain procedures and quality checks were in place and maintained, with clear accountabilities;
• liaise closely with the security coordinator to ensure that all security guidelines and procedures are integrated fully into supply chain guidelines and procedures;
• manage and support logistics staff including ensuring appropriate team structures, division of responsibilities, and staffing levels at both country and field office levels;
• ensured close technical support to supply chain staff in the field offices, monitored their performance and provided skills training to fill any gaps in supply chain staff and partners;
• ensured appropriate training and professional development opportunities for supply chain teams, provided coaching, mentoring and other development opportunities.
Deputy Logistics Coordinator, Branch Office of «Medicos del Mundo» in Ukraine
Apr 2022 — Jun 2023, Kyiv

• defined, developed, implemented and strengthened the logistic strategy of the mission;
• supervised the whole supply chain of the mission, including transportation, procurement, storage, distribution and communication with various national and international stakeholders (companies and NGOs);
• participated in the elaboration and update of project planning and budgets proposals;
• prepared the technical aspects of the mission security policy, SOPs, guidelines; controlled the implementation of security measures of the mission;
• maintained proper cooperation with Head Quarter, other offices and departments;
• ensured the quality of reports, monitored the results of procurement follow up, stocks management and action plans.
• established mission procurement plan, followed up the international procurements and prepared all the required documents for the customs procedures according to international and national laws;
• supervised and supported the logistic team on all technical issues, including regular performance evaluation, capacity building, needs assessment within the logistics department and recruitment of the staff according to the HR policies;

Logistics Manager, Branch Office of «Medicos del Mundo» in Ukraine
Jun 2020 — Apr 2022, Sievierodonetsk

• managed and oversaw all aspects of the logistics department, including fleet management, procurement management, warehouse, IT and asset/inventory management;
• supervised logistics team, created job descriptions and provided recruitment and induction of the staff, mentored and increased staff capacity via regular assessment of staff and capacity building events;
• ensured that procurement policies and procedures were utilized consistently throughout all stages of the procurement process. Maintained an effective and efficient procurement system including Framework Agreements. Supported coordination team in the development of Procurement plans and their review;
• organized the proper warehousing and stock management, developed and maintained effective warehouse/delivery management systems. Was responsible for the transportation of goods to the NGCA via UN convoys;
• procured the vehicles for the mission, rented additional cars and implemented fleet management system in line with organization policies and procedures. Maintained an effective vehicle allocation system balancing needs and available resources;
• implemented and maintained effective communication systems between the base/field offices and HQ.

Logistics Assistant and Logistics Officer, Branch Office of «Medicos del Mundo» in Ukraine
Jun 2016 — May 2020, Sievierodonetsk

• made purchases of goods and services for the base (renting premises, vehicles, guesthouses, furniture, office equipment, stationary, and cleaning materials purchase, organizing and conducting of the trainings, meetings and different events for organization, purchasing and providing rehabilitation/renovation of different buildings (hospitals and other premises), keeping and updating the logistic filing system);
• took part in the drafting of the procurement plans and budget follow up, provided inputs to the Logistic Department Strategy drafting;
• stock management (checked, recorded and ensured distribution of goods, conducted inventory (physical counts) on a regular basis;
• security management: controlled the security and safety situation in the area where the organization was implementing it’s activities, briefed staff and visitors on security policy and safety rules, made the security assessments of the premises, risk analysis and contingency planning;
• fleet management: supervised the drivers (4-5 person) and their activities, was responsible for the maintenance of fleet, fuel consumption control system and preparation of the movement plans.

Logistician, chief of logistics bureau, vice-chief of logistics department, PJSC «Sievierodonetsk Azot Association»
Jul 1998 — Jun 2016, Sievierodonetsk

• managed the logistics bureau and periodically the logistics department in case of the chief of department absence;
• purchased the most difficult goods and materials for the plant (chemical raw and materials): searched suppliers, organized and conducted tenders for purchase of materials, prepared the agreements, controlled of their implementation;
• stock management (received goods, made regularly inventories and periodic quality control)
• took part and was responsible for the implementation of ISO 9001 quality system;
• directly participated in complaint management;
• worked with Customs, Government License Departments and other Governmental organizations (licenses, certificates and other Customs documents obtaining);
• planned the Budget and prepared different types of reports.

EDUCATION
Sievierodonetsk Technological Institute of Volodymyr Dahl East Ukrainian National University, Sievierodonetsk, Luhansk region
• Master’s degree in Economy of enterprises (Sep 1993 — Jan 1999)
• Master’s degree in Construction and civil engineering (Sep 2023 – Dec 2024)
SKILLS
Problem solving skills, ability to work under pressure, ability to multitask, ability to work in a team, communication, adaptability

LANGUAGES
English, Ukrainian, Russian
SALARY EXPECTATIONS
Around 3000 EUR and TBD

Kyiv
Ukraine

[open contact info](look above in the "contact info" section)

[open contact info](look above in the "contact info" section)