Олександр

OLEKSANDR PLAKHOV
Head of ADMIN, People Experience / Operations / Facilities Manager
Email: [open contact info](look above in the "contact info" section)
Phone: [open contact info](look above in the "contact info" section)
LinkedIn: [open contact info](look above in the "contact info" section)

PROFFESIONAL EXPERIENCE
ADMINISTRATION MANAGER • NOV ‘22 – JAN ‘25
SAVE THE CHILDREN INTERNATIONAL, Kyiv, UA www.savethechildren.net
§ Directly responsible for 30+ residences & office building of 2000 sq.m. in Kyiv.
§ Coordinated the ADMIN team on inventory management, office supplies, facility
management, visa/TRP/travel/cross border support.
§ Collaborated with Supply Chain ensuring lease contracts for office/staff houses
are processed timely and advise senior management on lease renewals and new
PROFILE §
contracts.
Ensured facilities are compliant with Health and Safety regulations.
§ Provided administrative support such as travel to staff, guests, visitors, as needed.
I am dedicated business support § Ensured different administrative reports/trackers are updated.
professional with experience in the field § Coordinated the annual preparation of ADMIN budget & Accommodation plan.
of operations / facilities / contracts / § Collaborated closely with Finance team for monthly cash forecast needed for
employee experience / preventive administrative support.
maintenance management / people § Provided technical support to different administration teams in different area
offices (Dnipro, Kharkiv, Mykolayiv, Chernivtsi, Sumy).
management. I have held management
§ Ensured Save the Children policies and practice comply with child safeguarding,
positions in international companies code of conduct, health and safety, equal opportunities and other relevant policies
such as CA IMMO, ICRC, CBRE, WIX, and procedures.
AJAX, SCI where I have had the RESULTS
opportunities to handle big volume § Recruited and managed the budget of about $150k monthly (ADMIN Ukraine).
projects with many success stories to § Effectively led ADMIN team of ADMIN Officers & Travel Officer (10 employees in
my credit. total). New team-members successfully hired.
I like to set goals in both my personal § Reviewed & set up ADMIN SOPs & business processes.
and professional life and then strive to § Organized/coordinated Yearly Events for more than 120 persons turnkey.
§ Successfully negotiated the contract prices for all the residences & Office
accomplish them. My motto in life is “If
premises. Around $3000 saved per a month.
you can dream it, you can do it.”
§ Winterization Project implemented.

SKILLS HEAD of ADMINISTRATION • MAY ‘20 – NOV ‘22
AJAX SYSTEMS, Kyiv, UA www.ajax.systems
§ Project & People Management § Hold full accountability for the site’s operation, cost management, service delivery.
§ Facility Management § Ensured tasks, KPIs & improvements are achieved and maintained.
§ Leadership § Followed & implemented ADMIN high standards of servings internal clients.
§ Problem solving § Managed facility growth, design and construction plans and executions.
§ Change, Risk & HSE Management § Ensured a cost-effective Maintenance Program for all buildings, systems and
§ Communication and Networking equipment is in place.
§ Critical thinking § Implemented Preventive Maintenance Policy for the equipment & Life Support
§ Negotiation Systems.
§ Developed status report, data validation, data analysis.
§ Negotiating contracts and agreement with vendors.
EDUCATION § Hiring and training staff.
§ Acting as a liaison between the employees and upper management.
Nov’17 - Feb’018 – UCU, Lviv § Making changes to increase efficiency in the workplace.
Business School, UA, Management § Generating monthly/annual workflow finances (budgeting).
for Leaders § Organizing the workplace so that the workflow is streamlined.
Sept’01 - Jun’04 - Kyiv National § Performed tenders & market monitoring in terms of supplying the facilities with
Linguistic University, UA, Master of products & household items, services.
Philology, interpreter/translator of § Contracts management (lease, goods supply, construction, services agreements).
English RESULTS
Sept’96 - Jun’01 - Kyiv National § Managed 24000+ m2 of office, production and warehouse premises.
Pedagogical University, UA, Master of § Opened Offices in Kharkiv, Vinnytsya, Lviv, Uzhhorod, Ivano-Frankivsk,
pedagogics, technical/information Mukachevo, Vynogradiv.
Science § Started a new production site of more than 13000 m2 of production & office
2017 – LvBS, Communication in crisis premises (team work).
2015 – ICRC, Leading a team training § Effectively led three teams of happy Office Managers, Tech Specialists & Travel
Managers (16 employees in total).
§ Recruited and managed $300k admin budget monthly.
§ Well & timely performed more than 5000 m2 construction projects.
§ Saved $300k per year as a result of Tender for Cleaning Services.
INITIATIVES EMPLOYEE EXPERIENCE MANAGER • APR ‘19 – OCT ‘19
WIX Ukraine, Kyiv, UA www.wix.com
LED Bro Conferences -
§ Directly responsible for WIX Whaaat Project (550 sq.m.).
[open contact info](look above in the "contact info" section)
§ Design Concept, Construction Tender & Works, Budget CAPEX & OPEX are well
organized/performed/managed according to given procedures.
English Speaking Club Bro -
§ Closely cooperating with the management of the company.
[open contact info](look above in the "contact info" section)
§ Developing and maintaining relationships with stakeholders of the project.
kingClubBro
§ Preparing monthly financial projections.
§ Performing data collection on projects’ implementation.
LEAD Telegram - @leadforfuture
§ Reporting.
RESULTS
Public Space HUB Teplytsya - § Project developing from the scratch.
[open contact info](look above in the "contact info" section) § Successfully performed the tenders, managed the budgets, defined the suppliers
of the respective services.
https://youtu.be/3i_sFaFPG3k?si=- § Managed the Budget up to $400k with great deliberation.
WCvJilVBPi1NlGT § Good team spirit and mutual understanding reached within the team.

FACILITY MANAGEMENT LEAD • Aug ‘16 – APR ‘19
CBRE Ukraine, Kyiv, UA www.cbre-expandia.com
§ Hold full accountability for the site operation, cost management, service delivery
and front facing services at the client facilities.
§ Provided personal leadership and effective management of a wide range of
activities for hard and soft services.
§ Ensured improvements are achieved and maintained.
§ Followed & implemented GWS high standards.
§ Managed facility growth, design and construction plans and executions.
§ Practiced rigorous management/assessment of supplier KPI’s.
§ Ensured a cost-effective maintenance program for all buildings, plant, systems
and equipment is in place.
§ Identified scope expansion opportunities through collaboration with Area and
Account leadership.
§ Developed status report, data validation, data analysis.
§ Coordinated global projects.
RESULTS
§ Customer transition phase completed successfully.
§ Effectively lead a team of 15 employees.
§ Recruited and manage $40k admin budget monthly.
§ Performance of the Account Business Plan is ensured through the budget.
management and baseline establishment
§ Customer transition project in Russia.

PREMISES RESPONSIBLE • APR ‘14 – JAN ‘16
ICRC, Kyiv, UA www.icrc.org
§ Directly responsible for 30+ residences & office building of 1127 sq.m. in Kyiv.
§ Ensured that premises, equipment and infrastructure, were well maintained
according to given procedures.
§ Supervised the staff in the maintenance of premises (including domestic staff).
§ Ensured proper storage of material or equipment for the use of the department.
§ Participated in lease agreement negotiations.
RESULTS
§ Successfully renegotiated all the contract prices for all the residences rented from
the last year in the KYI Premises List. Around CHF 2368,2 saved per a month.
§ The brokerage fee renegotiated down to 40% instead of 50% initially set up.
§ Two assistants, the technician and 15 cleaners supervised with respect and
dignity.
§ Good team spirit and mutual understanding reached within the team.

SENIOR OFFICE MANAGER • Dec ‘08 – dec ‘13
CA IMMO AG GROUP, Kyiv, UA www.caimmo.com
§ Assisted in setting up and forwarding strategic/operational decision-making
framework for Managing Directors in different companies within Europolis Group.
§ Supported other Office Managers in different companies within Europolis Group .
§ Administrated and managed of facilities (daily office activities, maintenance of
building systems and office premises, internal network, reviewing real estate offers,
managing facilities operating budget, move coordination etc.).
§ Supported payment transactions of management company in Vienna.