Дмитро

CURRICULUM VITAE

Family name: Artemiev
First name: Dmytro
Date of birth: 09.05.1987

Contact details: [open contact info](look above in the "contact info" section)
[open contact info](look above in the "contact info" section)

Professional Experience:
August 2018 – March 2025
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Administrative specialist / Security focal point

• managing contracts for procurement of goods and services in line with SOPs and corporate rules and regulations: full cycle process from ToRs drafting, tender procedures, incl. market research to implementation, monitoring and quality check
• logistical support: flight/train/bus tickets booking, reservation of hotel rooms, organization of transfers, issue of insurance certificates, invoices processing
• coordination of work of cluster driver and office care taker
• coordination of schedule of cluster vehicle, ensuring its proper functioning by fuel provision, technical maintenance etc. checking driver logbook
• contracting and coordination transportation service providers
• maintaining accurate inventory records, conducting regular stock checks
• preparation and submission of all required reporting travel documentation
• supporting the organization and logistical preparation of study tours
• onboarding new team members, providing them with necessary information and access to travel-related topics
• contributing to planning, monitoring & evaluation as well as reporting
• event management: organization of events for up to 150 participants, webinars, visits, conferences, trainings, online meetings
• negotiation with contractors on service provision
• establishing and maintaining cooperation with various stakeholders
• assisting projects technical stuff in initiating, designing, implementing & monitoring capacity development measures for project partners related to local economic development and SME support
• preparing the questionnaires and conducting the interviews with potential project partners
• development of the partners lists and data bases for the different project components
• drafting project presentations
• arranging written translations, booking and contracting oral interpreters for the project needs
• preparation of security reports, conduction of Site Security Assessments, maintaining the security and fire alarm system in the office, provision of security briefings for onboarding staff and project partners, Coordinating SRM trainings: 1st Aid, Fire Safety, HEAT, EORE

February 2015 – July 2018
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Office Manager
• ensuring good communication and flow of information within the project
• organization and coordination of appointments for project personnel
• managing incoming and outgoing correspondence (post, fax, email) and prioritizing and organizing it
• preparation and organization of information materials for project related activities
• participation in internal and external (team) meetings and workshops and documenting these, e.g. by writing minutes
• ensuring that computers and software function properly
• monitoring the availability of accessories and stocks and carrying out procurement in accordance with guidelines
• reporting damage/defects in office furnishings and equipment to project management and organizing and following up on maintenance and repair
• compiling and continuously updating an inventory list
• providing assistance with finance and accounting documentation
• updating the filing system daily with incoming and outgoing correspondence
• performing of oral and written translations upon necessity
• local IT-support
• web site administration
• visa support

November 2011 – June 2014
Premier Research
Clinical Trial Associate
ADMINISTRATIVE ASSISTANCE:
• preparation of financial reports within office activities on the monthly basis
• invoice check and payment of the invoices, completion of the financial documents for office supplies and other purchases
• communication and solving problems with office vendors
• completion of the office logs and inventory books
• coordination with accountant office in terms of accounting documents (including handling CRA trip expenses and preparation of trip reports, trip orders, expense reports, trip certificates)
• office maintenance support (shipping / courier activities, office supplies, postal mail handling, booking of the travels)
SPECIFIC STUDY RELATED ACTIVITIES:
• assisting in clinical trial materials inventory and order
• review of the study related documents, preparation of the cover letters with detailed transmittal list and shipping of the documents to TMF
• shipments of the study related CTM from the office to the sites (diaries, CRFs, lab kits, infusion lines, pumps)
• translation of the study related documents (regulatory and ethic approvals; site level documentation)
• regulatory and ethics submissions (assisting in preparation and collecting of the submission documents
• collection of the site documents for regulatory submissions (Biographical sketch or CV of PIs and site team, GCP certificates of PI and site team members, Site application letter, Information about clinical base, Hospital Medical License, Hospital Accreditation Certificate, Local EC membership list and Local EC provision, Local Lab Accreditation Certificate, Hospital and Institute/University/Academy collaboration agreement)
• local EC submissions - distribution of the binders to the sites, communication with sites, control of the submission and approval process to the local ECs;
• safety reporting to the sites and local ECs (including preparing of submission letters to Investigators and local ECs)
• back up function in case of CRA is OoO
• communication and management with local study related vendors
• accompany CRA on occasional site visits
• Investigator's meetings assistance (train /flights /hotels/ clarifications/visa activities etc.)
• local purchase of the materials for the clinical trial purpose and distribution to sites from the office

Education:
2004-2009
National Technical University of Ukraine “Kyiv Polytechnic Institute”
Diploma of specialist in Linguistics, Technical Interpretation
Languages: Ukrainian (native), English (fluent), German (fair)
Skills:
• Microsoft Office Suite: Advanced proficiency in Excel, PowerPoint and Word
• Database Management: Basic knowledge of SQL and database handling
• Web Technologies: Understanding of HTML fundamentals for basic web editing
• AI Tools: Practical use of ChatGPT and other AI-driven platforms for automation and productivity
• Data Analysis: Ability to interpret and present data insights clearly
• Business Process Optimization: Support in streamlining processes via digital tools