Анастасія

[open contact info](look above in the "contact info" section)

[open contact info](look above in the "contact info" section)

Kyiv, Ukraine Anastasiia
Olina
EXECUTIVE ASSISTANT & PROJECT
MANAGER

EDUCATION
SECONDARY SCHOOL
Really Great High School
2010 - 2014

BACHELOR OF SCIENCE
International Economics
Kyiv National Economic
University, Kyiv, Ukraine,
2012- 2016

EXPERIENCE
Results-driven Business Assistant and
Project Manager with extensive experience
in optimizing operations, managing PROJECT MANAGER & ACCOUNT MANAGER
complex projects, and supporting senior ASAP Nutrition Inc
leadership. Skilled in multitasking, team
06/2024 - Present
coordination, and client relationship
management. Strong expertise in project Client & Project Management: Overseeing client accounts,
management tools, financial tracking, and negotiating orders, and ensuring timely project execution.
process improvement. Known for delivering Managing a client database and developing commercial
results under pressure, improving efficiency, proposals.
and enhancing team performance. Supply Chain & Sourcing: Coordinating with suppliers,
managing procurement, and tracking orders from production
to delivery.
LANGUAGE Marketing & Product Development: Creating a product
catalog, analyzing market trends, and coordinating branding
English and packaging.
Ukrainian Operations & Process Optimization: Streamlining workflows,
Russian managing documentation, and coordinating tasks with the
team.
 PERSONAL & BUSINESS ASSISTANT / HR BUSINESS
SKILLS PARTNER
Outcrew & Coworking Platform
BUSINESS ASSISTANCE:
10/2021 - 06/2024
Managing executive schedules and
meetings. Worked as a Personal & Business Assistant to a businessman,
Organizing tasks, communication, and overseeing the coordination and management of multiple
office operations. business ventures, including coworking spaces, an outstaffing
Handling sensitive information and agency, offsite events, and a construction company.
client relations.
Coordinating travel and itineraries. Business Coordination & Operations:
Adaptable to fast-paced environments. Managed daily operations across multiple business units,
ensuring seamless workflow and task execution.
PROJECT MANAGEMENT: Oversaw project timelines, delegated tasks, and facilitated
Planning, coordinating, and executing communication between teams.
projects. Maintained detailed meeting records, prepared reports, and
Managing timelines, budgets, and structured work schedules for the executive.
resources. Handled procurement, logistics, and administrative processes
Leading cross-functional teams and to optimize efficiency.
collaboration. Played a key role in launching an NFT auction, coordinating
Skilled in project management tools efforts between designers, developers, and marketing
Identifying risks and implementing professionals.
solutions.
Preparing reports and presentations for HR Business Partner (Outcrew):
stakeholders. Managed the procurement of equipment for developers to
ensure a smooth workflow.
TIME MANAGEMENT Organized and set up the office within a coworking space,
Prioritizing tasks and meeting deadlines ensuring optimal working conditions.
while maintaining high standards. Prepared and reviewed contracts for both business and
developers, ensuring compliance and clarity.
PROBLEM SOLVING Managed the onboarding process, ensuring a smooth
Identifying issues and developing transition for new employees.
solutions for project success and Handled payroll calculations and disbursement, ensuring
smooth operations. timely and accurate payments.
Facilitated regular sync calls with developers and business
NEGOTIATION: teams to align on goals and progress.
Skilled in negotiating contracts, vendor Conducted goodbye interviews, gathering valuable feedback
agreements, and pricing terms. for improving team dynamics and processes.

DATA ANALYSIS: Personal Assistance
Analyzing data to generate insights and Organized and managed a wide range of personal matters,
inform business decisions. including school searches, luxury travel arrangements, hiring
Managing budgets, tracking expenses, household staff (nannies, drivers, etc.), and overseeing event
and ensuring cost efficiency. planning.
Acted as an integral part of the family, coordinating all aspects
CLIENT RELATIONSHIM MANAGEMENT of daily life to ensure everything ran smoothly.
Building and maintaining strong client Ensured the executive’s personal and professional
relationships through communication commitments were seamlessly integrated, providing a
and high-quality service. balanced and efficient management of both spheres.
 SALES AND MARKETING ASSISTANT

TOOLS Bacardi Martini Ukraine
11/2020 - 04/2021

Administered and managed 50 contracts, ensuring timely
Project Management Tools:
payments and maintaining accurate records.
Trello, Asana, Microsoft Project
Created a template for contract title pages, summarizing key
Microsoft Office Suite:
terms and payment procedures, which improved contract
Word, Excel, PowerPoint, Outlook
agreement and signing speed by 30%.
Google Workspace:
Provided cross-departmental support to three different teams,
Gmail, Google Docs, Google Sheets,
streamlining communication and task coordination.
Google Slides
Worked within a CRM system, registering new vendors and
Communication Tools:
ensuring accurate data entry for smooth vendor management
Slack, Zoom, Microsoft Teams
Data Analysis & Reporting:
Google Analytics, Excel (Pivot Tables,
Formulas), Google Data Studio
ASSISTANT SALES MANAGER
Collaboration Tools:
Google Drive, SharePoint, Dropbox
Financial Tracking & Budgeting: Elopak
QuickBooks, Xero, Excel
08/2018 - 10/2020
AI Tools:
MindJourney, ChatGPT Coordinated field engineer visits and managed service
Design Tools: maintenance for major Ukrainian dairy producers, ensuring
Figma, Canva uninterrupted operations.
Maintained accurate CRM records, tracked employee working
hours, and handled the invoicing process for services and
spare parts.
Organized business trips, exhibition participation, and
corporate events, overseeing logistics and ensuring flawless
execution.
Managed the supply chain of spare parts, coordinating
procurement from Italy and ensuring timely delivery to clients
across Ukraine.

EXECUTIVE ASSISTANT

Konica Minolta Ukraine
09/2016 - 08/2018

Handled office procurement, ensuring the timely purchase of
necessary supplies and equipment.
Managed business trip arrangements, including ticket
bookings and coordinating travel logistics.
Welcomed guests and facilitated smooth office visits.
Managed incoming and outgoing correspondence, ensuring
effective internal communication.
Managed a corporate fleet of over 40 vehicles, overseeing
gasoline consumption, tire purchases, and coordinating
repairs with service stations.
Led the leasing of new cars and improved fleet efficiency by
reducing gasoline consumption for personal trips by 20%
through the installation of GPS trackers.
Coordinated field events, presentations, and corporate parties
for 100+ employees, ensuring seamless execution and logistics.
OFFICE MANAGER

Chicco
12/2015 - 04/2016

Welcomed visitors and ensured smooth office operations.
Managed incoming and outgoing calls and correspondence.
Coordinated with courier services for deliveries and shipments.
Ensured the day-to-day functioning of the office, managing
supplies and resources.
Handled ticket bookings and hotel reservations for business
trips.
Assisted in organizing corporate events to enhance team
engagement.
Managed primary accounting documents and provided
support to the finance team.
Translated product instructions from English to Ukrainian.

12/2015 - 04/2016

Chicco

OFFICE MANAGER

Welcomed visitors and ensured smooth office operations.
Managed incoming and outgoing calls and correspondence.
Coordinated with courier services for deliveries and shipments.
Ensured the day-to-day functioning of the office, managing
supplies and resources.
Handled ticket bookings and hotel reservations for business
trips.
Assisted in organizing corporate events to enhance team
engagement.
Managed primary accounting documents and provided
support to the finance team.
Translated product instructions from English to Ukrainian.