Олександра

Oleksandra Sova
Crewing Manager / Maritime Specialist

WORK EXPERIENCE
Nov 2020 — Present
Marketing Manager, HR Manager, Product Coordinator, SEAHARMONY LP
Odessa, Ukraine

9000 Varna, Bulgaria • Organized and facilitated client meetings and presentations, handling all aspects of quotations,
purchase orders, and invoicing for digital solutions.
[open contact info](look above in the "contact info" section) • Managed invoicing, coordinated communication for Fleet Agreement renewals, and conducted
[open contact info](look above in the "contact info" section) client training sessions when needed.
[open contact info](look above in the "contact info" section) • Maintained and updated the company’s knowledge base, ensuring accurate and up-to-date
information for clients and internal teams.
• Remote Services Coordination: Coordinated various remote services. Managed all aspects of
quotations, invoicing, and communication with vessel managers and teams, ensuring efficient
service delivery and client satisfaction.
• Traditional Services: Facilitated the Inventory of Hazardous Materials (IHM) service, from
PROFESSIONAL creating quotations to arranging logistics and invoicing.

SUMMARY • Managed riding squads, including subcontractor recruitment, ensuring compliance with
company and client requirements, and handling s/on and s/off procedures.
Crewing manager and maritime specialist
with extensive experience in crew • Product/Solution Support: Designed and executed promotional email campaigns for company
scheduling, vessel operations, and products and services, ensuring timely follow-ups with clients.
maritime regulations. Proficient in safety • Coordinated cross-functional teams to streamline product launches, resulting in improved
management, emergency response, and process predictability and enhanced market responsiveness.
contract negotiation to optimize
• Designed targeted marketing campaigns that increased brand visibility and strengthened
operational efficiency and ensure
customer engagement across diverse market segments.
compliance. Committed to enhancing
crew performance and advancing • Business Travel and Meetings: Organized and coordinated client meetings, presentations, and
maritime safety through strategic business trips, including booking flights, hotels, and insurance.
coordination and innovation.
Feb 2020 — Nov 2020
Crewing Officer, Alpha Crew Odessa, Ukraine
• Crew recruitment & submitting candidates for Shipowners (Offshore, Merchant Fleet)
EXPERTISE • Coordinated crew rotations and emergency replacements to maintain operational readiness and
• Client Relationship Management: minimize disruptions in vessel scheduling.
• Remote and Traditional Service • Monitored crew certifications and compliance records to ensure regulatory adherence,
Coordination: reducing risks of operational delays due to documentation issues as per STCW, flag
requirements, MLC, shipowner requirements.
• Event Planning and Business Travel
Coordination: • Streamlined crew travel arrangements to minimize delays, improving crew availability and
supporting uninterrupted vessel operations.
• Maritime regulations:
• Verified crew payroll accuracy and processed timely payments, enhancing financial reliability
• Crew scheduling:
and improving crew satisfaction across multiple deployments.
• Vessel operations:
• Maintenance of CRM/candidate database
• Safety management:
• Tracked and verified crew visa and immigration statuses to prevent deployment delays,
• Emergency response: ensuring seamless international crew transitions and operational continuity.
• Conflict resolution:
Jan 2018 — Feb 2020
• Logistics coordination:
Assistant Fleet Personnel Officer, Bernhard Schulte Shipmanagement
• Performance monitoring: Odessa, Ukraine
• Event Planning and Business Travel • Managed offshore fleet - from recruitement to onboarding.
Coordination:
• Coordinated crew documentation updates to ensure seamless regulatory compliance,
• Contract Negotiation and Management: enhancing operational readiness and minimizing administrative delays across fleet
• Crew management: management.
• Coordinated crew logistics: expenses, rotations, visas, endorsements, training, travel, and crew
changes.
• Communicated with main office regarding crew planning, contracts, and salary issues.
• Handled visa/work permits (USA, UK, Schengen, Brazil, Nigeria, etc.) and flag state
endorsements.
• Arranged training (HOIT, HUET, Crane Operator, DP courses, STCW) in international
locations.
• Recruited and onboarded new candidates for BSM offshore vessels.
• Passed Owner's audit and ensured compliance with fleet management rules.
• Updated crew data in CRM systems.
• Managed flag state documents for whole BSM fleet.
• Coordinated cadet planning, selection, and statistics.
• Assisted in organizing Fleet Leaders Meetings and Cadet Selection Board.

EDUCATION
Sep 2013 - Dec 2018
Master of Maritime Law, National University “Odessa Maritime Academy”
Odessa, Ukraine

LANGUAGES

English B2 - Upper intermediate Russian Native

Ukrainian Native

REFERENCES
Inna K., , SEAHARMONY LP, Sales Director
[open contact info](look above in the "contact info" section)

LINKS
LinkedIn