Марта

Marta Viktarovich
□ Berlin, Germany □ [open contact info](look above in the "contact info" section) □ [open contact info](look above in the "contact info" section) □ LinkedIn

Blending executive support with operational leadership, I bring 7+ years of experience helping founders and teams
stay focused, organized, and connected. Experienced in leading multi-vendor, multi-location events for tech
communities in Europe — from strategy to execution. Skilled at working across time zones and cultures, balancing
structure with flexibility, and building strong relationships with partners, vendors, and internal teams.

​EXPERIENCE

Project Manager at Roosh, a dynamic investment firm that partners deeply with tech-driven
companies / May 2024-Present

-​ Lead full-cycle planning and execution of high-profile community events, from concept to delivery
-​ Create and manage event budgets, ensuring cost efficiency and alignment with strategic goals
-​ Source, negotiate with, and onboard guest speakers, mentors, and industry experts
-​ Manage end-to-end logistics: venue, technical setup, catering, branding, and merchandise production
-​ Build and maintain relationships with speakers, participants, and partners across Europe
-​ Oversee vendor coordination, timeline tracking, and contingency planning for each event
-​ Draft event documentation, feedback surveys, and post-event reports for internal stakeholders

Executive Assistant at Reface, a viral AI app / January 2021-May 2024

-​ Managed complex, multi-timezone calendars, prioritizing strategic meetings, and optimizing schedules;
-​ Monitored, organized, and responded to high-volume email inboxes
-​ Planned and coordinated global travel, including flights, accommodations, visas, and itineraries
-​ Led logistics for offsites, retreats, corporate events, and speaking engagements
-​ Scheduled and coordinated meetings, prepared agendas, took notes, and created post-meeting summaries
-​ Conducted in-depth research and prepared strategic briefing materials to support executive decisions
-​ Prepared, edited, and proofread presentations, reports, and confidential documents
-​ Handled administrative operations: expense reports, vendor coordination, procurement, and invoicing
-​ Acted as the point of contact between executives and internal teams, clients, and external stakeholders
-​ Coordinated cross-functional projects and ensured clear communication between departments
-​ Anticipated needs, solved problems proactively, and maintained confidentiality at all times.

Executive Assistant at Zorachka Inc, Hardware and Software Solutions for Smart Home / November 2018 —
January 2021

- Managed executive calendar, scheduling meetings and events; Handled executive communication, research, and
email management; Provided administrative support, including expense reporting and procurement; Planned and
coordinated domestic/international travel, and managed full relocation for the executive and his family; Oversaw
personal errands; Organized storage, handled repairs, made payments, and managed domestic staff.

Personal Assistant at Beauty Line Distribution, a beauty salon chain / July 2015 — November 2018
- Coordinated daily schedules and meetings for efficient time management; Provided comprehensive
administrative support to the executive; Conducted research and prepared reports to support decision-making
processes; Arranged travel logistics and itineraries to optimize business trips. Facilitated communications between
departments to enhance collaboration; Managed domestic staff; Planned in-house and off-site events, and
recruited and onboarded new staff members.

Administrative Assistant / Front Desk Coordinator at Leo Burnett, a globally active advertising agency with HQ
in Chicago / June 2013 — July 2015

- Handled internal communication for 200+ employees and coordinated with 97 global offices; Managed front desk
operations, ensuring smooth daily workflow; Coordinated appointments, meetings, and events for executives
efficiently; Maintained organized filing systems to support office documentation needs; Assisted in budget tracking
and expense reporting for office supplies; Organized company events that enhanced employee engagement and
morale.

EDUCATION
Bachelor's Degree in International Law / 2009-2015,
Belarusian Institute of Law, Minsk

SKILLS & TOOLS

●​ Executive Support & Communication
Proven ability to manage complex calendars, coordinate travel, and tasks. Skilled in organizing executive meetings, events,
and overseeing daily business operations.
Tools: Slack, Zoom, Google Meet, Microsoft Teams, Gmail, LinkedIn

●​ Project & Operations Management
Excellent written and verbal communication skills, handling executive correspondence, and liaising with teams across
departments and external stakeholders. Experience building and maintaining strong professional relationships with
vendors, partners, and global offices.
Tools: Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), Google Workspace (Google Docs, Sheets, Slides, and
Calendar), Project Management Software (Notion, Asana, Trello, Jira, ClickUp)

●​ Creativity & Analytical Skills
Creative problem-solver with the ability to propose innovative solutions and optimize processes. Skilled in analyzing data,
conducting research, and preparing insightful reports for executive decision-making. Capable of thinking strategically
and applying creative approaches to both personal and business projects.
Tools: Chat GPT, Claude, Google Trends, Miro Board, Microsoft PowerPoint, Keynote

LANGUAGES

English Belarusian Ukrainian German
Advanced Russian Upper-Intermediate Intermediate
Native