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Work experience

Supply Associate

from 04.2023 to 02.2025 (1 year 10 months)
UNHCR, Ужгород (Неприбуткові, благодійні та громадські організації)

- Support the related supply activities to facilitate UNHCR end to end processes resulting in a timely and quality delivery of goods and services to persons of concern.
- Prepare plans for delivery of relief and other non-food items according to the operational needs and regularly update the information in UNHCR IT systems
- Apply UNHCR's sourcing & procurement strategy when planning for purchase of important commodities and services. Update the information in UNHCR IT systems. Ensure timely customs clearance of consignments.
- Maintain accurate and comprehensive records on supply activities and provide timely reports and updates both periodically and on request.
- Evaluate purchase requisitions to ensure that specifications, delivery dates and all other requirements are in order.
- Draft and dispatch quotation requests and/or tenders, and assist in the evaluation of offers and draft bid-tabulations, prepare proposals for award of contracts to the Committee on Contracts.
- Prepare Purchase Orders and send confirmations, requests for inspection and other correspondence, and monitor the manufacture/transport of ordered goods to ensure timely delivery.
- Provide guidance and advice on UNHCR procurement policies and procedures to support and assist requesting operations, HQ entities and others, as applicable.
- Provide asset management reports, customised reports, and gathers information on all assets and provides in-depth reports periodically and when requested.
- Monitor the quality and accuracy of supply chain related data in relevant business systems. Compile statistical information, identify trends and developments in supply chain related matters that will assist in decision making.
- Disseminate and promote UNHCR's global policies, standards and guidance on supply chain management.

In the Regional Bureaux:
- Track the progress of specific operations and provide guidance that ensures timely implementation.
- Assist in coaching and advising individuals as requested.
- Track global Supply KPIs for the region and assist in devising regional ones, as required.
- Monitor all periodic Supply exercises such as monthly reconciliations, quarterly physical inventory exercises, and year-end accounts closure procedures and ensure that they are implemented throughout the region and provide relevant reports to senior managers.
- Assist country operations in MSRP management.
- Support the analysis of country financial reports and work with the Country Operations Supply Team leaders to address red areas relating to Supply aspects of operations.
- Support the country needs assessment plans and assist in combining them into regional procurement plans and monitor their timely implementation and changes based on operational needs.
- Support the work of the Regional Contracts Committee (RCC) through e.g. compiling and checking documents for RCC meetings, taking minutes, communicating decisions.

Logistics/Procurement Manager

from 08.2022 to 04.2023 (8 months)
Terre des hommes (Tdh) is a child relief Non-Governmental Organization, Івано-Франківськ (Неприбуткові, благодійні та громадські організації)

•Fleet Management
•Responsible for the vehicles fleet, including vehicles for team and material transportation
•Ensure that drivers are aware of their obligation to adhere to Tdh International safety rules and procedures
•Check that vehicle logbooks are in place and are used correctly
Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analyzed and recorded•Prevent the misappropriation of fuel and spare parts
Supervise the management of the pool of vehicles: maintenance, daily planning, price fluctuations, administration (rental, insurance, and documents).
Procurement
•Manage the supply chain as per the Tdh purchasing procedures
•Manage Tdh purchasing procedures and those from donors funding the programs
•Carry out a purchasing environment analysis at the local level
•Supervise the update of price lists and supplier files
•Establish and update purchasing timelines, taking into consideration procurement tables, opera-tion timelines and contextual and procedural logistical constraints
•Ensure that budgetary lines related to logistics are monitored and observed
•Receive the supplies request and keep their follow-up up to date
•Keep the different requesters, departments informed of the treatment given to their request
•Check the supplies (quality, price, technical specifications, delivery, procedure)
•Check delivery to the departments, bases and programs
•Ensure that all documents regarding the supply chain are filed according to logistic procedure
•Develops documents for call for tenders
•Develops purchasing strategies
•Develops procurement plans in close collaboration with requisitioning departments
•Archive all the procurement files according to TDH procedures
•Develop framework contracts for recurring purchases.
•Ensure that dealings with suppliers are monitored.
Stock management
•Select storage locations and create a plan for the development and security of these sites
•Ensure material is stored under suitable conditions
•Ensure procedures are followed as stock is checked in and out
Operations
•Ensure that logistics support meets Programs expectations
•Ensure good level of communication between Programs and Logistics
•Manage the rent of premises (office, houses, warehouses)
•Manage the functioning of premises (electricity, water, gas, etc)
Donor reporting
•Provide all information needed to draft Donor logistics intermediary and final reports
•Consolidate logistics packs monthly and pass on to the logistics coordinator
•Provide to the logistics coordinator all information needed to draft intermediary and final reports
•Reports any security/safety incident and/or risk to the Field coordinator

Logistics and procurement manager

from 05.2022 to 08.2022 (3 months)
NGO Handicap International - Humanity and Inclusion, Чернівці (Неприбуткові, благодійні та громадські організації)

•Supporting the Logistic Coordinator in implementing and supervising all procurement operations Chernivtsi Oblast and other field sites in Ukraine.
•contribute to organizing procurement support for programs, by keeping in line with HI procedures.
The purpose of the position is to buttress the implementation of procurement activities regarding the projects and the base(s) of HI, more specifically:
- Assist the Logistic Coordinator in the Management of the Supply Chain by sustaining the following domains:
- Procurement
- Stock Management / Warehousing
- Human Resources
- Reporting

Key responsibilities :
•Procurement
oCarry out a sourcing market assessment at local level.
oElaborate and update price lists and supplier files.
oIdentify with the Logistic coordinator the new suppliers and make a permanent research of new sources of supply on the benefit of the organization.

oManage HI purchasing procedures and those from donors funding the programs.
oHelp the Logistic Coordinator in establishing and updating purchasing timelines, taking into consideration procurement tables, operation timelines, contextual and procedural logistical constraints.
oEnsure a good communication with the program managers at all the level of the purchase process.
oButtress the Logistic Coordinator in ensuring that budgetary lines related to logistics are monitored and observed.

oReceive, approve and process requests for quotes and internal order forms. Organize the procurement process.
oPreparation of purchasing documents and drafting the contracts following HI procedures. Ensure that purchasing documents are complete and archived in keeping with HI procedures. Ensure the collected documents are compliant with HI, donors and national law procedures.
oEnsure a proper filing system of all procurement files and documents and constantly update the follow up tool.

oIdentify suppliers and collect quotations according to the activities needs. Ensure that all the needed information is filled on quotations.
oSelect suppliers and negotiate prices, delivery time and methods, and other terms with suppliers.

Import manager

from 09.2020 to 02.2022 (1 year 5 months)
Producing and Trading company, Czech (Металургійна промисловість, металообробка)

1) Planning and organization of goods deliveries
2) Placement of orders, getting discounts, accounting mix match in the invoice, pro-forma, certificates.
3) Control of payments
4) Control of the whole list of documentation for customs clearance in Ukraine.(Certificates, Contracts, Invoices, Packing Lists, etc. )
5) Reporting to the price formation of goods.

Export manager

from 01.2016 to 01.2020 (4 years)
Effe Erre and Mersin harbour, Дистанційно (Транспорт, логістика)

Forming of export documentation, transport logistic.

Import manager

from 03.2013 to 06.2014 (1 year 3 months)
Gospodar group., Київ (Оптова торгівля, дистрибуція, імпорт, експорт)

1) Search for new suppliers, area China and Europe, for concluding contracts, work with deliveries
2) Implementation about 100 deliveries per month from China and Europe. All chain-From order placing goods till reception at the warehouse
3) Maintain the program of delivery schedule for informing directors of all product groups. Orders, getting discounts, accounting mix match the invoice, pro-forma, certificates.
4) Participation in international exhibitions in Asia and Europe.

Import manager

from 12.2010 to 02.2013 (2 years 2 months)
Trading Company Profitex, Київ (Оптова торгівля, дистрибуція, імпорт, експорт)

Trading Company Profitex, official distributor of Electrolux in Ukraine,
Product group - food equipment for HoReCa and professional laundries, textiles for hotels.
Among of my work, supply of equipment for the National Olympic Stadium more than 37 food blocks from 17 suppliers
Supply of equipment for the restaurants and laundry Hilton hotel in Kiev and Ramada.
1) Conclusion of international contracts.
2) Planning and organization of goods deliveries
3) Placement of orders, getting discounts, accounting mix match in the invoice, pro-forma, certificates.
4) Dumped goods on consolidation warehouses in Europe, the formation of the goods for shipment to Ukraine. (By auto and sea)
5) Control of payments to suppliers
6) Preparation of documents for payment by account dept.
7) Control of the whole list of documentation from suppliers to customs clearance in Ukraine.(Certificates, Contracts, Invoices, Packing Lists, etc. )
9) Interaction with the Foreign Trade Department, sales, logistics and accounting providers.
10) Control of moving cargo.
11) Reporting to the price formation of goods.

Import manager

from 05.2009 to 04.2010 (11 months)
Metal Holding www.metal-holding.kiev.ua, Київ (Оптова торгівля, дистрибуція, імпорт, експорт)

Metal Holding www.metal-holding.kiev.ua
Successful development of import dept from zero level,
Leaved company, after all supply chain has been established completely.
Metal trading Company, product-stainless steel.
1) Monitoring of prices on international markets, the search for new suppliers. (Italy, Poland, Turkey, Germany, China)
2) Concluding contracts
3) Planning and organization of deliveries of goods for main office warehouse and daughter branches.
4) Placing of orders, receiving discounts, accounting mix match the invoice, pro-forma, certificates.
5) Allowance payments with suppliers
7) Preparation of documents for payment.
8) Translation English the national language of necessary information from foreign sources.
9) Interaction with the departments of foreign trade, sales, logistics and accounting providers.
11) Organization of transport - forwarding secure the supply of material resources , the choice of the mode of transport (land , sea ) routing of traffic to ensure the timely execution of orders , optimization of transport costs.
12) Interaction with freight.
13) Paperwork for transportation.
14) Control of moving cargo.
15) Interaction with the customs authorities.
16) Preparation of the documents for the customs authorities (invoices , contracts, certificates of origin , product quality , specification )
17) Preparation for the customs authorities the necessary certificates, certificates Ukrmetrteststandard , Standardization Metrology and Certification .
18) Formation of cost and margin commodity product for management approval.
20) Monthly sales report.

Education

National Transport University

Faculty of transport management and logistics processes, Київ
Higher, from 2005 to 2011 (6 years)

Language proficiencies

• English — fluent
• Ukrainian — fluent

Additional information

Nataliia Nazaryna
Date of birth 30.11.1982
Import manager, manager of transport logistic.
[open contact info](look above in the "contact info" section)
Education
2004-2011
Kiev National Transport University- Faculty of transport management and logistics processes
2000-2004
Chernigosky State Institute of Economics and Management
Faculty of Law
01.03.2013 till 01.04.2014

Also worked as import manager in Sana Haunt www.sanahunt.com luxury concept multiband store
Product group- Clothes from top brands. Similar duties.

Previously, worked as manager in international transport companies

Organized, negotiation, proactive, autonomous, rigorous, analytical, willingness and motivation to work in an international and intercultural context, diplomacy, communication skills, sense of human relations.
If you are interested in an employee who will show excellent results, please contact me.