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Work experience

Office & HR Admin

from 06.2021 to 06.2022 (1 year)
Weir Minerals Ukraine, Київ (Гірнича промисловість)

- Organizing and coordinate office operations: printers, IP telephony etc.
- Arrange travel and accommodation plans for employees when required, including visa support for foreign visitors
- Coordinate travel requests, ensure travel requests are compliant with related policies and take facilitator role in difficult cases
- Ensure security, integrity and confidentiality of data of employees and visitors
- Control, monitor and maintain office supplies inventory
- Provide necessary support related to arranging meetings and teleconferences, organization of corporate events all staff meetings, New Year celebration, etc.,
- Trainings organization support Assist HR Business Partner in daily routine and reporting Administration of document flow,
- Handle employees and visitors' inquiries and complaints
- Design and implement office policies and procedures
- Manage relationships with external suppliers, service providers and landlord, ensuring that all items are invoiced and paid on time
- Managing medical and life insurance for the employees and all other types of insurance.
- Managing contract and price negotiations with office vendors, service providers and office lease.
- Assisting in the onboarding process for new hires with administrative issues, signing the Employment Contracts, Job descriptions, making the induction meetings arrangement.
- Local Marketing support (POS materials, printing of catalogues/brochures; stand building and etc.)
- Maintaining the condition of the office and arranging for necessary repairs.
- Providing support in developing & maintaining HR strategy, systems & policies.
- Recruiting and retaining high quality talent that supports business growth plans in a fast- growing environment.
- Helps to maintain a positive employee relations climate by proactively providing guidance to managers and responding to employee inquiries
- Works collaboratively with employees and departmental leadership in carrying out them responsibilities on employee relations matters
- Participates in the investigation and resolution of ongoing employee relations problems, such as working conditions, disciplinary actions, and employee appeals and grievances.
- Provides guidance and recommendations for problem resolution to departmental leaders and employees.
- Helps employees and departmental leadership settle work-related conflicts through advice and guidance
- Compensation& Benefits support within the region, close cooperation with finance around payroll and compensation procedures.
- Coordinating and maintaining budgeting process from C&B side

Business Support specialist

from 01.2018 to 06.2021 (3 years 6 months)
Sandvik Mining and Rock Technology, Киев (Sandvik is an engineering group in mining and rock excavation, metal-cutting, and materials technology)

- Maintaining office security and safety by following company safety procedures;
- Organizing the office layout and maintaining supplies of stationery and equipment;
- Maintaining the condition of the office and arranging for necessary repairs;
- Arranging travel, taxi and accommodation, scheduling and organizing meetings and appointments;
- Visa support;
- Addressing and responding to employees’ enquiries and complaints regarding office management issues (e.g. stationery, travel arrangements, etc.);
- Managing medical and life insurance for the employees and all other types of insurance;
- Organizing office operations and procedures;
- Partnering with HR to update and maintain office policies as necessary;
- Coordinating with IT department on all office equipment;
- Liaising with mobile vendors, including checking balance account;
- Car insurance;
- Coordination of salary card project in Aval bank for new employees;
- Liaising with petrol vendors, including opening new cards;
- Managing contract and price negotiations with office vendors, service providers and office lease;
- Ensuring that all items are invoiced and paid on time, working in Sandvik Purchasing and Procurement approval systems;
- Keeping updated records of office expenses and costs;
- Assisting in the onboarding process for new hires with administrative issues;
- Liaising with facility management vendors, including cleaning, catering and security services;
- Planning and organizing in-house activities (conferences, incentive trips; corporate anniversary; meetings; corporate events; business negotiation meeting - internal and worldwide);
- Local Marketing support (organizing of exhibitions; POS materials, printing of catalogues/brochures; stand building and etc.)

Assistant to FD and SD

from 05.2012 to 12.2017 (5 years 8 months)
Imperial Tobacco Uklaine, Киев (Light industry)

•Manage agenda of the Finance Director
•Meetings arrangements & calendar scheduling and control
•Organize documents signing by Finance Director, answer phone calls of the Finance Director during his absence.
•Organize meetings for Finance Director.
•Translation of different documents (upon request)
•Ensure efficient communication and correspondence with governmental authorities.
•Travel support for Heads of Functions and departments' employees. Provide "wide scale" assistance to the Finance Director(personal issues, household issues, expenses reports, etc.).
•Coordinate arrival of new expatriate staff to Finance (search for temporary/permanent accommodation and housing, cooperate with agencies-provider luggage removing services, preparing all necessary documentation, bank accounts).
•Organize visits from other companies to Finance. Provide administrative support for normal functioning of the department.
•Coordinate the records management process.
•Organize department meeting, visits from other companies.
•PP presentations and info research
•Arrange trainings and department events.
•Execution of supplier bidding and negotiation process in close cooperation with line managers to ensure the most competitive value in terms of quality, price and service for the Company
•Professional maintenance of all tendering documentation
•Ensuring supplier compliance documents are in place and valid
•Management of the existing supplier base including vendor assessment and evaluation
•Resolution of issues related to vendor performance, undelivered/damaged materials and services
•Preparation of purchasing reports and spend analysis to support decision making process for the business
•Monitoring changes affecting supply and demand, track market conditions, price trends and developments on markets in the assigned categories
•Organize and lead meetings between suppliers and key internal stake holders.
•Participate as a category team member on conference calls and meetings.
•Develop and Prepare Supplier Scorecards. Communicate progress and key objectives for global supplier relationships.
•Proactively bring forward process improvements.

Assistant to GM and Head of Supervisory Board

from 05.2010 to 05.2012 (2 years)
LLC "Millenium Capital" (Банки, финансы, инвестиции)

•Organization of meetings on different levels (customers, Bord of Directors, Top-Management)
•Maintenance of records and drafting of BOD Meetings and supporting materials Minutes
•Collection of information by GM request
•Drafting of Management and Shareholders presentations
•Oral and written translations from/to English (shareholders negotiations, business correspondence)
•Cooperation with State bodies on issuance of invitation letters to enter Ukraine (visa support to international guests, to local managers for business trips)
•Business trips arrangements for GM (visa, tickets, hotel, taxi, expenses reports)
•Manage documents for GM's signing
•Financial reporting
•Conferences organization
•Purchasing of office supplies and equipment

Purchasing Manager

from 04.2009 to 04.2010 (1 year)
Restaurant "Alaverdi" (туризм/гостинницы/рестораны)

•Planning and procurement;
•The organization and control of the material and transport provision;
•Control of trafficking goods and services;
•Work with suppliers and customers;
•Preparation of banquet menus, planning and budgeting process;
•Stock-taking and control availability of the goods;

Assistant to the Head of Rep.office

from 05.2008 to 03.2009 (11 months)
Representative office"Amica International GmbH" (крупная бытовая техника)

•Organization of meetings on different levels (customers, Bord of Directors, Top-Management)
•Maintenance of records and drafting of BOD Meetings and supporting materials Minutes
•Collection of information by GM request
•Drafting of Management and Shareholders presentations
•Oral and written translations from/to English (shareholders negotiations, business correspondence)
•Cooperation with State bodies on issuance of invitation letters to enter Ukraine (visa support to international guests, to local managers for business trips)
•Business trips arrangements for GM (visa, tickets, hotel, taxi, expenses reports)
•Manage documents for GM's signing
•Financial reporting
•Conferences organization
•Purchasing of office supplies and equipment
•Control of trafficking goods and services;

Education

КНЭУ им.Вадима Гетьмана

Маркетинг и управление персоналом, Киев
Higher, from 2011 to 2013 (2 years)

Магистр маркетингового менеджмента

Киевский национальный экономический университет им. Вадима Гетьмана

Маркетинга и управления персоналом, Киев
Higher, from 2008 to 2011 (3 years)

Специальность: маркетинг

Смелянский радиотехникум ЧДТУ

Экономика предприятия, Смела
Specialized secondary, from 2006 to 2008 (2 years)

Специальность: комерческая деятельность

Additional education and certificates

No additional education or certificates.

Knowledge and skills

• MS Office
• Driving licence cat. B
• SRM
• SAP ERP
• Користувач 1С
• Управління командою
• Ведення документації
• Комунікабельність

Language proficiencies

• English — above average
• Ukrainian — fluent