Contact information

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You can get this candidate's contact information from https://www.work.ua/resumes/9077304/

Work experience

Executive Assistant / HR & Safety Admin at Construction Company

from 02.2025 to now (1 year)
ThreeStones Alliance, Дистанційно (Будівництво, архітектура, дизайн інтер'єру)

- Provided executive administrative support, including calendar management, meetings, travel coordination, and inbox management.
- Managed HR administration across recruitment, onboarding/offboarding, employee records, and compliance tracking.
- Administered the SiteDocs safety system, ensuring employee compliance with training, certifications, and regulatory requirements.
- Coordinated payroll setup, benefits enrollment, and HR documentation with Finance and Operations.
- Monitored employee compliance, training status, and work permit expiries; prepared regular compliance reports for leadership.
- Supported operations through safety documentation submissions, client compliance reporting, and project coordination.
- Drafted and maintained employment agreements, HR letters, and internal documentation.
- Maintained internal systems and tools (ClickUp, SiteDocs, Google Workspace) and supported recruitment, marketing, and office operations as needed.

Executive Assistant at Cosmetology Clinic

from 10.2023 to 01.2025 (1 year 4 months)
COSMO Di, Дистанційно (Медицина, охорона здоров'я, аптеки)

- Managed executive calendars, meetings, and appointments, coordinating with clients, partners, and internal teams.
- Handled professional correspondence on behalf of executives with discretion and attention to detail.
- Prepared presentations, reports, and supporting documents for management meetings and client consultations.
- Supported daily clinic operations by working closely with department heads to ensure smooth workflows.
- Organized and maintained confidential client records, legal documents, and operational files.

Executive Assistant & Project Manager at Full-Cycle Agency

from 05.2022 to 04.2023 (1 year)
Tech Unit, Дистанційно (IT)

- Served as the primary point of contact between clients and the agency, managing communication, expectations, and project requirements.
- Tracked campaign progress and coordinated the timely delivery of assets, milestones, and reports.
- Managed project scope, budgets, and performance metrics to ensure successful delivery and client satisfaction.
- Provided regular project updates, collected client feedback, and adjusted plans as needed to meet objectives.

HR Manager at Logistic Company

from 11.2020 to 02.2022 (1 year 4 months)
Xan Systems, Дистанційно (Транспорт, логістика)

- Communicated with English-speaking candidates by phone and email to assess qualifications and role fit.
- Supported the recruitment process, including screening, interviews, and hiring coordination.
- Managed employee onboarding to ensure a smooth and compliant start for new hires.
- Helped improve internal communication to support better teamwork and information flow.

Tutor & Interpreter of French and English

from 07.2019 to 10.2020 (1 year 4 months)
Self-employed, Одеса (Освіта, наука)

- Delivered personalized language lessons based on individual learning goals.
- Prepared and adjusted lesson plans to support effective and structured learning.
- Monitored student progress and kept clear records to guide further instruction.
- Provided verbal and written interpretation and translation to support clear communication between clients and non-native speakers.

Executive Assistant at French Event Center and Language Instruction

from 06.2018 to 07.2019 (1 year 2 months)
Alliance Française, Одеса (Освіта, наука)

- Provided executive and administrative support to management, helping ensure smooth daily operations and effective time management.
- Managed internal and external correspondence on behalf of leadership, maintaining timely communication and follow-ups.
- Coordinated travel arrangements, meetings, and schedules to support business needs.
- Planned and coordinated events and key projects, ensuring they were delivered on time and to expectations.

Education

ОНУ ім. Мечникова

Романо-Германська філологія, французька та англійська мови та література, Одеса
Higher, from 2015 to 2019 (4 years)

Additional education and certificates

Курси французької мови, Alliance Française

2010-2012, 2 роки

Real Estate Billing Course

2023, 2 weeks

Knowledge and skills

• MS Office
• Користувач Internet
• Пользователь ПК
• MS PowerPoint
• Email
• Графічні редактори
• MS Paint
• Ведення документації
• Комунікабельність
• Організованість
• Здатність до навчання
• Управління командою
• Ведення CRM
• Лідерство
• Робота в команді
• Управлінські навички
• Адміністративні навички
• Урегулювання конфліктів
• Логічне мислення
• Аналітичне мислення

Language proficiencies

• English — advanced
• French — average
• Spanish — beginner
• Ukrainian — fluent

Additional information

Executive Assistant and HR & Safety Administrator with 5+ years of experience supporting senior leadership, managing HR administration, recruitment, compliance, and safety systems. Proven ability to coordinate complex operations, maintain regulatory compliance, and support fast-paced environments across multiple departments.

Core Competencies:
- Executive & Administrative Support
- HR Administration & Recruitment
- Safety & Compliance Coordination
- Project & Operations Support

Systems & Tools:
- Google Workspace
- ClickUp
- Microsoft Office
- SiteDocs

Other Soft Skills:
- Growth mindset and adaptability
- Strong communication and interpersonal skills
- Collaborative teamwork and leadership
- Strategic problem-solving and decision-making