Посольство Бразилии в Украине
The Embassy of Brazil in Ukraine
Provide administrative and clerical services in effective and efficient manner
Update and chase delegated tasks to ensure progress to deadlines
Prepare and control documents flow for invoices payment
Keep projects on schedule
Prepare analytical reports upon the request
Make travel arrangements
Management of all forms of incoming mail, telephone calls (replying, taking messages, forwarding)
Preparation of correspondence, presentations, reports etc.
Administration of time and expense reports
Assistance with billing procedures
Working with office equipment (scanner, fax, printer)
Make computations, calculations and estimates and prepare reports or assist in the preparation of periodic reports including forms, tables, charts and other draft correspondence relating to the area of responsibility
Assist with day-to-day administration of contracts with external contractors; check contractors' invoices against the goods and services provided and process payments
Search for, retrieve, compile, assemble and archive a variety of statistical data from computer files, records, reports or from other sources for internal/external use; provide basic analysis of the data as requested
Set up, classify and maintain files
Advanced written and spoken Portuguese and English, fluent Ukrainian and Russian
Higher education with university degree;
Computer proficiency (MS Office: Excel, Word, Power Point, Outlook).
Ability to provide advanced Internet search
Being a team-player along able to work independently understanding the situations when an initiative should be taken
Strong administrative and problem solving skills
Strong time management and organizational skills and ability to prioritize workload
Proficient with technology, tools and applications
Initiative and positive attitude
Ability to communicate moderately complex matters clearly and concisely
Ability to perform detailed work, work of a confidential nature
Ability to deal patiently and tactfully with people of different national and cultural backgrounds.
Working hours: 40 hours a week
Vacation: 30 days a year
Please, send your CV to: firstname.lastname@example.org
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