Maksym

Executive Personal Assistant/Chief of Staff
[відкрити контакти](див. вище в блоці «контактна інформація»)
[відкрити контакти](див. вище в блоці «контактна інформація»)
Driving license B
Profile
My career objective is continuous development, being an integral part of the team, delivering positive outcomes, and joining a company where I can grow, ideally into roles such as partner, operations director, or project management lead.
Skills
Decision Making
Problem Solving
Teamwork
Ability to Multitask
Strategic Planning and Project
Management
Risk management
Budgeting
Talent acquisition and HR
management
Vendor and Asset management
Event planning and Logistic
coordination
Calendar and Time management
Travel coordination
Strong Communication and
Negotiation
High Emotional Intelligence
Relationship Management and
Team Coordination
Languages
Ukrainian Native speaker Russian Native speaker English Highly proficient
References References available upon request
Education
Hillel IT School 2021 (Web Design)
Odesa National Law Academy 2002-2007 (bachelor)
Employment History
Project Manager (Volunteer) at Civil Defense Ukraine (Non-Profit Organization), Denmark
02/2025—Present
https://www.civil-defense-ukraine.com/reports
Launched a new humanitarian aid direction: secured and coordinated the delivery of over 50 tons of fishing nets for anti-drone defense in Ukraine.
Initiated and negotiated a partnership with the Danish Fishermen’s Association, resulting in the donation and shipment of nets at no cost.
Managed international logistics, stakeholder communication, and reporting to ensure timely and effective frontline support.
Coordinated with local and international partners, overseeing the end-to-end process from needs assessment to final delivery.
Project Lead at Private Household, Copenhagen
04/2024—12/2024
Managed a countryside property renovation project from planning to execution.
Sourced and recruited the project team, including construction specialists and subcontractors.
Conducted comparative analysis of local contractor estimates, establishing transparent communication between client and team.
Coordinated all stages of renovation, ensuring timeline adherence and quality control.
Procured and negotiated supply of building materials and equipment.
Oversaw daily operations, supervised onsite work, and maintained detailed reporting.
Achieved a 37% cost reduction compared to original estimates from local providers, while maintaining high standards and project transparency.
Executive Assistant/Chief of Staff at FAMILY OFFICE , Worldwide
08/2020—02/2024
Hybrid work - 70% remote position. London based Single Family Office
Managed a staff of 12-18 people
Hiring & supervision
Assigning, tracking, and controlling tasks
Managed projects related to asset management, and operations requiring coordination
Research and analysis
Business correspondence and negotiations
Estate management (supervision of construction and renovations)
Wellness and Lifestyle management
Car fleet management
Party & event planning
Calendar management
Commercial contract management
Supervision of payroll/accounting services
Philanthropy coordination
Liaison to staff, lawyers & other members
Served as a confidant and true right-hand in all ways
Company representative at M.S SECURITY &PERSONNEL , Odesa UA
05/2019—06/2020
Recruiting and administration
Law and business consulting
Processing payments, negotiating contracts, operations, marketing, researching new client opportunities
Founder at MaxWay, Odesa UA
04/2017—03/2020
Concierge service and lifestyle management
24/7 professional assistance guest services with organizational tasks, bookings, personal drivers, and personal assistance with events, day trips, shopping
Managing Partner at KUZMICHEVSKIE SPA , Kyiv UA
06/2014—02/2017
Unique Spa Center, #1 on TripAdvisor
Business operations, developing and implementing strategic plans
Providing strategic advice to improve cost-efficiency
Resolving problematic situations
Staff management and training, client relations
Procurement control, primary accounting, reports preparation