Team Lead Event Manager for Worldwide Conference in Poland, Ukraine

Job Description

International Conference Conversion Conf is looking for a Team Lead Event Manager to join our Event Department. We are looking for a proactive leader with a minimum of 2 years of experience in a similar role to manage large-scale international conferences (1000+ attendees), lead the event team, and successfully coordinate multiple projects with a strong can-do attitude.

Working Conditions

• Full-time
• 8:30 AM — 5:30 PM (Warsaw time)
• Remote
• Location: Warsaw / Ukraine

Requirements

• Fluency in English (MUST HAVE) and another European language
• Proven leadership and people management skills
• Strong project management skills
• Experience managing and developing a team
• Excellent knowledge of Asana (task and project management)
• Computer literate (Excel, Word, Google Drive)
• Outstanding verbal and written communication skills
• Outgoing personality and professional appearance
• Ability to work flexible hours when required
• Minimum of 2 years of experience in a similar position

You will be responsible for:

• Leading and managing the Event Department team
• Project management and full control of event execution from planning to completion
• Planning, assigning, and monitoring tasks in Asana
• Managing project timelines, priorities, and team workload
• Managing outsource contractors: setting tasks, coordinating their work with the internal team, and controlling deliverables
• Organizing and managing international conferences and events (1000+ attendees)
• Participating in conferences, communicating with partners, collecting contacts, and ensuring high-quality event execution
• Managing event registrations, sending invitations, and coordinating guests
• Preparing and controlling event budgets
• Issuing invoices and contracts to outsource contractors
• Monitoring project performance and ensuring deadlines are met
• Quality control of all event processes
• Performing all responsibilities related to event organization and execution