Humanitarian Response Team Lead

Help is seeking a qualified professional to fill the position of Humanitarian Response Team Lead in Kharkiv for its Emergency assistance programme to ensure coordination of programme activities.

About Help:

German organisation «Help-Hilfe zur Selbsthilfe» (Help) is active worldwide for 40 years. We are currently implementing different programmes in more than 25 countries (https://www.help-ev.de/en/about-us).

Since its inception in 1981, Help has been committed to providing people in need with prompt, sustainable and long-term aid, and support. Help strengthens survivability, improves living conditions, and increases the resilience of people in difficulty worldwide.

Summary:

Help is seeking a qualified professional to fill the position of Humanitarian Response Team Lead. The Humanitarian Response Team Lead will work under supervision of the Country Director and the Head of Programme and will be responsible for the coordination of project activities. The Humanitarian Response Team Lead will be responsible for the humanitarian response activities and for overall planning, implementation, monitoring and reporting of the assigned project. He/she will be also responsible for coordination of project partners (should there be any in the project in question), and will liaise with other relevant project stakeholders.

He/she will manage the human, financial and other resources available to the project and is responsible for creating and leading the team that will successfully implement the project. The Humanitarian Response Team Lead will bear the main responsibility for the proper project implementation and achieving objectives and results, fully in line with the accepted project proposal and contract signed with the donor (s).

Location: The Humanitarian Response Team Lead will work in the southern and eastern directions of Ukraine

Starting date: ASAP

Duties and Responsibilities:

Project planning and management

• Participate in the preparation of project proposal and related negotiations with the donor (s).
• Suggest new activities or ideas according to needs identified in the area and potential donors' strategies for the country/region and participates in preparation of new project proposals under the supervision of the Head of Programme and Country Director.
• Manage the entire project in close collaboration with partners (if any) and other important stakeholders, to ensure achievement of project objectives and expected results. Ensure all project activities are implemented in line with the accepted contractual obligations (donor regulations), Help’s procedures and applicable local legislation.
• Oversee implementation and daily management of the project, including project cycle management.
• Prepare annual, quarterly and monthly plans for effective execution of the project activities as stipulated in the project proposal.

Monitoring, evaluation and reporting

• Follow-up the project implementation closely in all stages and possess the accurate and updated result-based indicators at all times. Ensure in depth analysis of data collected as basis for informed project management decisions.
• Update and/or develop monitoring tools to suit the specific project purposes.
• Travel frequently to the project areas and monitor all stages of the project implementation.
• Prepare and submit field visit reports, monthly progress reports, narrative interim and final project reports, as per Help regulations and contractual obligations towards donor (s). Financial report is prepared by the Finance Coordinator and reviewed and combined with the narrative report by the Humanitarian Response Team Lead.
• Oversee project expenditures and budget and make sure there are no significant discrepancies compared to the planned values. In case such discrepancies are justified and necessary, initiate timely and appropriate modification/addenda procedures.

All other reasonable duties as assigned by the supervisor

Qualifications and Skills:

• University degree preferable (within social sciences, economics etc.)
• Active knowledge of spoken and written English language.
• IT literacy.
• Analytical and organizational skills.
• Good communication and interpersonal skills, self-initiative, responsibility.
• Ability to work both independently and as a part of the team.
• Ability to learn quickly and adjust to new assignments.
• Previous experience in civil/NGO sector, both local and international, with similar scope and type of work is a must.
• Driver’s license.

Reporting and communication:

The Humanitarian Response Team Lead reports to the Head of Programme and Country Director according to the reporting procedure set by Help. Humanitarian Response Team Lead supervises the team members within his/her project, who report to him/her. Humanitarian Response Team Lead is obliged to share the business information and experience with other Help staff and particularly with Help management team, in accordance with the Organizational chart.

Interested candidates, with the required qualifications, may submit their Curriculum Vitae in English to Help via e-mail to [apply] as soon as possible.

Please indicate the vacancy title you are applying for in the subject line. Additional proofs (diploma, references, etc.) are not needed at this stage.

Only those candidates that are short listed for interviews will be notified.

We encourage qualified candidates to apply as soon as it is possible as the applications will be reviewed on a rolling basis.