Pharmacy Manager

To send your CV and to respond to the vacancy, please fill in INTERSOS Application

INTERSOS Ukraine is a subdivision of the international humanitarian organization INTERSOS.

We provide support to victims of emergencies, armed conflicts and natural disasters with particular attention to the most vulnerable categories: children, women, elderly people, displaces persons, who were forced to flee their homes and moved to safer places and also to those who cannot leave the dangerous regions and are under constant threat.

INTERSOS teams are present in Odesa, Kyiv, Kharkiv, Mykolayiv, Kherson and now expand their activities in Sumy.

INTERSOS Ukraine provides economic, humanitarian and medical aid, psychological support, organizes educational activities, gives medicines and equipment to the hospitals, provides shelter and ensures basic human needs. During one year of our work in Ukraine we provided support to more than 100 000 people. 75 000 of them received aid in the sphere of protection, prevention and emergency care. 3 000 medical consultations were carried out in remote regions, which are not covered by the official heath care system. 49 medical institutions received medicines, medical devices and equipment.

We are opening a vacancy of the Pharmacy Manager (Фармацевтичний менеджер).

Location:

• Kharkiv or Mykolaiv (with trips to Kharkiv, Mykolayv, Kyiv, Sumy)

Duration:

• till 31/12/2026 with possibility of extension

Main Purpose

Ensure proper mission pharmaceutical management and efficient functioning of INTERSOS pharmacies (procurement, storage, distribution, inventory, consumption and data management) at central and project level, ensuring adequate and timely supply of quality medical materials, equipment and drugs.

In collaboration with logistics department monitor the pharmacy/medical warehouse storing activities in order to keep pharmacy stock above security level and guarantee the respect of required conditions (temperature, humidity, etc.).

Reporting to:

Hierarchical: Medical Coordinator

Tasks

• In collaboration with the logistics department to ensure storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols, implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical materials according to national regulations
• In collaboration with Medical Coordinator and the Pharmacist Referent HQ ensure the implementation of pharmaceutical SOP and tools for stock management, monitoring and evaluation of the pharmacies and health facilities and oversights the adaptation of it to meet the national legislation, in particular for narcotic and psychoactive medicines, ensuring quality and safety of drugs consumption
• Support Medical Coordinator to guarantee the respect of policies for donation of drugs and medical items
• In collaboration with logistics and medical departments and HQ follow up of the medical procurement process (consumables, equipment and medicines), place orders and monitor the purchase in accordance with INTERSOS and donors procedures. Ensure the supply chain is timely, reliable and well documented at all levels
• With the support of Pharmacy Referent, Medical Coordinator, Project Managers and logistics department prepare needs assessment and assess local market participating in inspection of local suppliers where appropriate, BoQs and proposal’s budget. Ensure the implementation of procedures to obtain import licenses and taxes exemption from the local health and administrative authorities
• Supervise orders of drugs and medical materials in order to ensure an efficient and appropriate consumption and analyze the data to optimize the management of health consumables, equipment and medicines (needs assessment, purchase, control, supply, cold chain, expiry dates, overstock/shortage etc.)
• Participate in base coordination meetings, external meeting, medical team meeting
• Contribute to the writing of donors' reports and proposals
• Guarantee data collection and ensure accurate data entry into the pharmacy management software (excel/IMS)
• Support the recruitment process of pharmacy team and strengthen the capacity of pharmacy teams
• Provide training and technical support to the pharmacist manager and staff in charge of pharmacies on stock management, rational use of medicines, substitution and therapy options and analysis of consumption
• Check, in collaboration with the medical team, the epidemiological data, the status of stocks and consumptions, and assess the appropriateness of prescriptions
• Is responsible to follow up on IMS and to update it in time
• Maintain and share an annual INTERSOS pharmacy activity planning
• Prepare monthly activity report for the Situation Report
• Ensure the appropriate filing of documentation and archives and share documents with the Medical Coordinator and HQ Medical Unit the relevant data including AMC and stock reports
• Support, in collaboration with Medical Coordinator/ Logistics Coordinator, the settlement of new warehouse when needed, including management tools and human resources

Requirements

Education

• Pharmaceutical Sciences/Pharmacy Degree

Professional experience

• Minimum three (3) years of working experience in a hospital/health facility set-up or relevant position
• Work experience in medical emergency response projects with NGO desirable

Professional requirements

• Essential computer literacy (Word, Advances Excel, Power Point and internet

Personal requirements

• Organizational and communication skills
• Results and quality orientation
• Teamwork and cooperation
• Behavioural flexibility and stress management
• Analytical skills, initiative, independency
• Ability and willingness to travel to remote locations

Languages

• English (Intermediate), Ukrainian

Mandatory: Availability to travel around the country.

Our benefits:

• Official employment according to the Labour Code of Ukraine
• Medical insurance and life insurance
• Working hours: 09.00−18.00
• Provision of equipment for work
• Opportunity to study and develop in the humanitarian sphere
• Opportunity to get an experience of working for international organisation

INTERSOS is committed to building a diverse workforce by promoting diversity in the Organization, which will bring wealth and represent the organization in its differences; candidates must be treated equally when it comes to the selection process, criteria and inclusion.

!!! To participate in the selection process please send your CV in English (preferably) and fill in the form here: INTERSOS Application