Accounting, Financial Reporting Specialist

Accounting & Financial Reporting Specialist

Double Clean Inc. is looking for a meticulous and proactive Accounting & Financial Reporting Specialist. This role is critical to our operational efficiency, directly impacting revenue collection, expense control, and overall business performance. You will be responsible for managing the full cycle of accounts receivable and payable, ensuring absolute financial accuracy and providing management with clear visibility over cash flow.

Position Overview

• Engagement Type: Independent Contractor (Remote)
• Reporting to: VP of Operations and CEO
• Schedule: 40 hours per week, Monday-Sunday (with 2 mutually approved days off).
• Shift: Must be available during core hours: 8 AM — 5 PM MST/MDT.

Core Responsibilities

1. Accounts Receivable (AR) Management

• Manage outstanding invoices and conduct regular follow-ups with clients.
• Issue payment reminders and statements; maintain accurate receivable records.
• Identify and escalate overdue accounts to ensure reduced A/R aging.

2. Accounts Payable (AP) Management

• Verify and process vendor invoices and employee expenses.
• Ensure 100% of expenses are properly approved and documented before payment.
• Coordinate outgoing payments in alignment with company cycles.

3. Financial Reconciliation & Data Accuracy

• Perform regular reconciliation of bank accounts, expenses, and invoices.
• Maintain accurate financial data within systems (Jobber, QuickBooks, etc.).
• Identify and resolve discrepancies promptly to ensure audit-ready records.

4. Financial Reporting & Cash Flow Visibility

• Prepare regular reports on AR, AP, cash flow, and key financial metrics.
• Monitor incoming/outgoing cash flow to proactively identify financial risks.
• Provide clear summaries for management review to support strategic planning.

Requirements

• Language: Advanced English (C1/C2) — fluent written and verbal communication is essential for client follow-ups and management reporting.
• Technical Skills: Proficiency in QuickBooks, Jobber, or similar CRM/Accounting software.
• Experience: Proven background in AR/AP management and financial reconciliation.
• Attention to Detail: Ability to maintain clean, consistent, and traceable data.
• Compliance: Ability to follow strict SOPs and maintain confidentiality (NDA required).

Probation & Partnership

This is a long-term partnership opportunity contingent on a 3-month probationary period. During this time, performance will be evaluated based on accuracy, timeliness of reporting, and communication effectiveness with vendors and internal teams.