Billing Specialist

About us

Sargent Logistics is a Chicago-based transportation company moving freight coast to coast across the US. We work with businesses that need a reliable partner, not just a carrier. As we grow, we’re building a team that’s result-oriented and values straight communication. If you like a fast-paced environment where your work actually moves things forward (literally), you’ll fit right in!

About Position

With the growth of our sales and transportation volume, our billing processes are also expanding and require an extra person.

As a Billing Specialist, you will be responsible for maintaining accurate internal billing processes. Your work will directly support financial accuracy, timely payments, and smooth cooperation between accounting and operations teams.

Requirements:

• 6+ months of previous administrative or finance-related experience;

• Intermediate level of verbal and written English;

• Proficient computer skills — Microsoft Office, especially Excel;

• Strong attention to details and accuracy while working with documents and numbers;

• Organized and willing to learn new processes;

• Any experience in a US-based logistics company would be a plus.

Essential Functions:

• Create invoices accurately and on time;

• Check and upload transportation documents to verify the invoice;

• Prepare weekly and monthly billing reports;

• Maintain accurate information in QuickBooks (Accounting CRM) and Excel files.

What we offer:

• Fixed salary paid in USD with taxes covered;

• Full time paid practical training from scratch with onboarding support from the team;

• Clear career growth pass — we’re filling 50% of middle/senior positions by promoting existing employees;

• Paid vacations (15 days annually) and sick leaves;

• Health insurance after 6 months with the company;

• Regular company events and team buildings to connect, recharge, and have a great time.

Work conditions:

• Office work at the Kyiv city center. Remote isn’t considered;

• Afternoon schedule: 13:00 — 21:00.

If you have experience working with numbers for international companies and want to grow and develop your skills, we are waiting for you!