Procurement, Logistics Assistant (national position)

`arche nova — Initiative for people in need` is a religiously independent non-profit, non-governmental organisation (NGO) based in Dresden, Germany, working in the field of humanitarian aid, rehabilitation and development. Our primary focus is Water, Sanitation and Hygiene (WASH). Further information about the organisation: www.arche-nova.org

Since 2016, arche nova has been active in Ukraine, supporting the affected population in Donetska and Luhanska oblasts. With the full-scale war outbreak in February 2022, arche nova has expanded its relief program in Ukraine, responding to the unprecedented humanitarian crisis. The war has shown no signs of abating and continues to drive increasing humanitarian needs across the country, affecting all spheres of life and uprooting millions of Ukrainians. It has resulted in civilian casualties that continue to grow and significant damage to infrastructure.

For the implementation of the arche nova relief measures, we are looking for a Procurement & Logistics (P&L) Assistant (national position)

Duration: until the 31st of December 2026, with the possibility of extension

Position to be filled: ASAP

Duty station: Irpin

Contract: Labour or service contract, with an 8-week probationary period.

Responsibilities:

• Provide day-to-day administrative and logistical support to ensure the smooth functioning of the office and organisational operations, including coordinating cleaning services, waste collection, and other related services.
• Prepare and process purchase requests, including monitoring order fulfilment and timely delivery of goods and materials.
• Ensure the availability and timely replenishment of office supplies, household items, and administrative materials.
• Maintain accurate and up-to-date records of organisational assets, property, and stock, and assist in conducting regular inventories.
• Support the receipt, handover, transfer, and movement of organisational assets in accordance with established procedures.
• Assist in organising and coordinating transportation, deliveries, and other logistics-related processes.
• Provide administrative support and coordinate routine vehicle-related matters, including maintenance, car washing, and other related services, as required.
• Support office and facilities management, including the coordination of maintenance and repairs, cleaning services, upkeep of the building’s surrounding areas, utility services, and communication with relevant service providers.
• Liaise with suppliers, contractors (excluding reconciliation statements), landlords, and other external parties on routine administrative and logistics-related matters.
• Assist in organising business trips for employees, partners, and colleagues from the HQ, providing the necessary administrative and logistical support.
• Perform other related administrative and logistics duties as assigned by the line manager.

Requirements:

• Degree in procurement, logistics, transport management, business administration, or another relevant field. Equivalent practical experience may be considered.
• Minimum 1 year of relevant professional experience in administration, logistics, procurement support, or a related field.
• Basic knowledge of applicable Ukrainian legislation and internal procedures relevant to procurement and logistics.
• Experience in preparing tenders for construction works and materials will be considered an advantage.
• Good command of Ukrainian and English, both written and spoken.
• Valid driving licence, Category B.

Benefits:

• Monthly remuneration according to the organisation’s grid;
• Health insurance;

• Travel expenses.

Deadline for application: 9thof October 2026

Please note that the interviews will be conducted on a rolling basis, and the position might be filled before the deadline.

How to apply:

Please send your CV and Motivation letter in English to: [apply]