Office Manager, Administrator

🏢 Office Manager / Office Administrator

Kyiv

Skaði is a Kyiv law firm focused on defence technology, with Scandinavian ownership and an 80 sqm office we would like kept alive, stocked and caffeinated. We are looking for a full-time Office Manager to run it. 😄

What you will handle 🧰

🛒 Supplies

• ⁠ ⁠Keep water, coffee and printer cartridges (B&W and colour) stocked without being reminded
• ⁠ ⁠Monitor general supplies, flag bigger purchases to the Operations Director
• ⁠ ⁠Track petty cash and small purchases with receipts

📦 Post & deliveries

• ⁠ ⁠Receive and log deliveries and couriers, distribute correspondence
• ⁠ ⁠Send outgoing mail and parcels (Ukrposhta, Nova Poshta, Meest)
• ⁠ ⁠Manage tracked and registered items

🧹 Facilities

• ⁠ ⁠Organise and supervise office cleaning twice a week (Wednesday and Saturday), plus deep cleaning when needed
• ⁠ ⁠Waste disposal, including confidential document shredding
• ⁠ ⁠Report and coordinate repairs, supervise contractors and tradespeople on site
• ⁠ ⁠Supervise and coordinate office renovation works
• ⁠ ⁠Coordinate parking spots and act as liaison with the building OSBB

📅 Meetings & admin

• ⁠ ⁠Set up internal events and large meetings
• ⁠ ⁠Printing, binding, scanning

Who we are looking for 🙋

• ⁠ ⁠Organised, proactive, solves problems before they become the team’s problem
• ⁠ ⁠Independent, reliable, calm when the printer is not
• ⁠ ⁠Good communicator, friendly with colleagues, firm with contractors
• ⁠ ⁠Discreet: you will see confidential documents and will treat them accordingly
• ⁠ ⁠🇺🇦 Ukrainian fluent, 🇬🇧 English B1+
• ⁠ ⁠Based in Kyiv and working on-site
• ⁠ ⁠⁠Nice to have: experience in a similar role, experience in a law firm or in the defence industry

What we offer 🎁

• ⁠ ⁠Salaryfixed in EUR for your peace of mind
• ⁠ ⁠⁠Generous benefits package including paid overtime, additional paid holiday, free catered lunches in the office and more
• ⁠ ⁠⁠Close-knit, international team
• ⁠ ⁠Real ownership of the office, not an errand-runner role
• ⁠ ⁠Working inside the defence-tech scene, with clients and a team worth meeting

📩 How to apply: send your CV and a few lines about yourself to [apply]

Start: ASAP.