Olha

Olha Kalinina
Trainee Project Coordinator / Project Manager
Remote | [open contact info](look above in the "contact info" section) | linkedin.com | [open contact info](look above in the "contact info" section)

Detail-oriented professional transitioning into Project Coordination, with hands-on training in Agile and traditional PM methodologies (ICAgile ICP,
SCRUMstudy SFC™, IT Project Management certificate) — including Project Charters, WBS, Agile backlogs, Risk Registers, and Stakeholder
Communication Plans in Jira/Confluence.
4+ years coordinating clients, vendors, and cross-functional teams in tourism and IT, with fluent English and strong organizational skills.

CORE COMPETENCIES
PROJECT COORDINATION
• Project Coordination
• Task Coordination & Tracking
• Stakeholder Communication
• Project Documentation
• Reporting
• Process Coordination
• Time Management
• Risk Identification
AGILE & PROJECT MANAGEMENT
• Agile
• Scrum
• Kanban
• Waterfall
• SDLC (Foundation)
• Product Backlog & Sprint Planning
• User Story Mapping
• Quality Audits
• Cross-functional Collaboration
• Analytical Thinking
• Problem Solving

WORK EXPERIENCE
Villa Assistant Manager
Hill Town Tours | Tourism / Travel Mar 2023 – Jul 2026, Remote
• Built the villa’s reputation and guest review base from scratch, achieving a 100% positive review rate
• Coordinated end-to-end service delivery for international guests as primary point of contact for bookings, scheduling, and logistics
• Managed external vendors/contractors (housekeeping, linen, catering), ensuring on-time delivery and compliance with service standards
• Tracked vendor performance and resolved operational issues proactively, maintaining high client satisfaction
• Communicated fluently in English across all client and vendor interactions

Sales Manager / HR Manager
MeduzZen | IT May 2021 – Jul 2022
• Created development-team response templates from scratch, cutting reply turnaround time and removing idle wait time on client requests
• Built and independently maintained a candidate database from scratch, forming the agency’s core recruitment pipeline
• Acted as key liaison between the development team and prospective clients, aligning project scope with client expectations
• Managed full-cycle recruitment — sourcing, screening, interviewing — to build a talent pipeline for active projects
• Maintained consistent, accurate client communication that improved satisfaction and successful placements
• Coordinated between client needs and technical teams to support alignment on deliverables

Client Relations Coordinator
YSP Job Solution | HR / Recruitment Jan 2021 – Apr 2021
• Achieved a 100% approval rate on agricultural visa applications through meticulous document preparation and accurate form completion
• Coordinated recruitment end-to-end: job posting, candidate outreach, screening, interview scheduling
• Managed client correspondence and prepared complete visa/employment documentation for international placements

PROJECT EXPERIENCE
Project Manager — "Moonspace" (EdTech Platform Concept)
Independent training project, IT Project Management course — Hillel IT School 2025
• Owned end-to-end delivery of a self-developed EdTech project, applying Agile and traditional PM methodologies in Jira and Confluence
• Authored Project Charter and Work Breakdown Structure (WBS), defining scope, timeline, and a ~$49K budget
• Built Product Backlog and User Story Map; wrote 10 User Stories with 26 Acceptance Criteria across 3 Epics
• Ran Sprint Planning and applied Three-Point Estimation to size a 7-FTE team
• Developed Risk Register (Avoid/Mitigate/Transfer/Accept) and conducted Root Cause Analysis (5 Whys, Fishbone)
• Built Stakeholder Matrix and Communication Plan covering 9 stakeholders
• Led a Quality Audit, logging 14 defects in Jira, and tracked project KPIs (SPI, CPI, CV, SV)
• Additional deliverables: Gantt Chart, RACI Matrix, MoSCoW Prioritization

EDUCATION
Bachelor of Business Management
Odessa National University of Economics 2020 – 2023

Junior Specialist in Information, Library and Archival Studies
College of Industrial Automation and Information Technologies — Diploma with Honors 2018 – 2020

CERTIFICATIONS
ICAgile Certified Professional (ICP) — ICAgile / Agile Lab Consulting (2026)
Scrum Fundamentals Certified (SFC™) — SCRUMstudy (2025)
IT Project Management — Hillel IT School (2025)

TOOLS
Jira • Trello • Asana • Slack • Notion • Google Workspace • Microsoft Office • ChatGPT • Claude

LANGUAGES
English — Upper-Intermediate
Ukrainian — Fluent
Russian — Fluent
Italian — Elementary