Ірина

CURRICULUM VITAE

Name:
Irina Tchernyshova
Nationality:
Ukrainian
Contact tel:
[open contact info](look above in the "contact info" section)
e-mail address
[open contact info](look above in the "contact info" section)

Key skills and experience:
• Five years of teaching practice (range of courses, starting with basics of the English language to Business English, i.e. correspondence, contracts, etc.)
• Ten years of office management and logistical support experience
• Seven years of experience in Projects coordination
• Translation/interpretation skills
• Coordination and control over the translations done in Kharkiv
• Thorough knowledge of office software and hardware (Microsoft Office and Windows XP compatible software)

Education:
• MA in Philology, Teacher of the English Language and Literature, Department of the English Language, M. Gorky Kharkiv State University (now V.Karazin Kharkiv National University).
• On-job and special trainings: HEAT training, Project Management, Financial Management, Public Relations, Strategic Planning, Public Speaking Skills, Project Writing, Writing a Business Plan, Reporting, Monitoring, Procurements, etc.

Experience record:

February, 2024 – freelance translator

February, 2019 - USAID “Democratic Governance East Activity (DG East), Chemonics International Inc.
February, 2024 Office Manager East – logistical and administration support, operations unit:

• Supervision of general office administration, provision of human resource support and the daily needs of office operations, including administrative documents drafting and other administrative responsibilities.
• Preparing the advertisement text of the opening position, placing it on the most popular websites, selecting the most appropriate candidates, arranging and holding the interviews with the preliminary selected candidates, arranging and participating in the selection boards, reviewing the submitted documents, collecting the references, preparing the Selection memo, preparing the Agreement, then preparing the documents for payment, such as the Timesheets, Acts, deliveries and reports (for the STTAs), maintaining the relevant trackers, participating in the Insurance company selection board, etc.
• Collecting employee references and biodata verification documents from potential short- and long-term employees and preparation of biodata verification packages for the Kyiv office review.
• Initiation and coordination of cooperation between the Kyiv, Kramatorsk, Mariupol, Severodonetsk and Kherson offices, including provision of the administrative support and technical staff as needed.
• Submit operational expense projections to the Finance Manager in Kyiv on a monthly basis with support from the Administrative Assistant.
• Monitoring of administrative activities ensuring that project practices are in line with the policy manual and security procedures.
• Ensuring that all timesheets are filled out correctly and timely by the office staff.
• Making hotel and flight reservations for local and international staff, and consultants engaged as operational STTA as well as consultants under non-GUC TAP traveling to and within Ukraine.
• Provision of assistance with maintenance of project electronic and hard copy filing system as well as operational procurement procedures, including identification of vendors, collection of price quotes, and documentation of the procurement process.
• Supporting accounting and maintenance of project property.
• Ensuring IT and office equipment and furniture in the office operates efficiently and the office internal and external infrastructure remains functional, coordinating repair or replacement, as necessary.
• Procurement of office supplies, greeting and assisting visitors, and helping to schedule meetings, interviews, and events.
• Managing communications with the office landlord in Staryi Sambir, Lviv Reion and Kramatorsk, Donetsk Region.
• Preparation and verification of the TSAs, Agreements with the taxi company in Kramatorsk, coordination the schedules of travels with the use of the office vehicles, and taxi services, verification of the Mileage Logs.
• Arrangement of the translation services when needed.
• Selection of the cleaning company/cleaning lady for the office and preparing the Selection MEMO.
• Managing the petty cash account for Staryi Sambir/Kramatorsk offices.
• Other duties as assigned by the Kyiv office and the Regional Director.

June 2017 - USAID “Ukrainian Confidence Building Initiative”, Chemonics International Inc.
January 2019 Office Manager East – logistical and administration support, operations unit:
• Supervising general office administration, human resource management, and the daily needs of office operations, including drafting personnel documents, lease agreements, service agreements, and other administrative responsibilities.
• Initiate and coordinate cooperation between the Kyiv, Kramatorsk, and Mariupol offices.
• Submit operational expense projections to the F&A Director on a monthly basis with support from the Administrative Assistant.
• Monitor administrative activities and ensure that project practices are in line with the policy manual and security procedures.
• Collect employee references and biodata verification documents from potential short- and long-term labour under Operations and prepare biodata verification packages for F&A Director review.
• Ensure all timesheets are filled out correctly by the office staff.
• Make hotel and flight reservations for local and international staff, and consultants engaged as operational STTA as well as consultants under non-GUC TAP traveling to and within Ukraine.
• Assist with maintenance of project electronic and hard copy filing system as well as operational procurement procedures, including identification of vendors, collection of price quotes, and documentation of the procurement process.
• Procure office supplies, greet, and assist visitors, and help schedule meetings and events.
• Manage communications with the office landlord in Kramatorsk.
• Prepare and verify TSA and taxi drivers' logs.
• Manage the petty cash account for Kramatorsk and Mariupol offices.
• Other duties as assigned by the F&A Director in Kyiv and the Regional Program Manager

October 2016 - ABC Language Solutions Canada Premier
June 2017 Translation & Communication Provider, Freelance translator:
• Translation

October 2016 – USAID “Ukrainian Confidence Building Initiative, Chemonics International Inc.
November 2014 Office Manager East – logistical and administration support, operations unit:
• Cost-efficient procurement of the required office supplies, some items of the office equipment and furniture, selection of vendor offering the best value for money options;
• Provision of tailor-made transfers, travels, taxi services, train and flight tickets for the office staff and visitors;
• Conclusion and extension of Transport Service Agreements, verification of availability of all required documents (such as registration documents, insurance, license plates, standardized visibility, contact lists, emergency contacts, IDs, first aid kits, fire extinguishers), travel approvals, fuel consumption, driver logbooks, advances and reimbursements, contractual payments;
• Service Agreements with transport companies, translators, photographers, Field Officers, Interns;
• Lodging of the office staff and guests during the travels and visits to different towns in the Eastern Ukraine;
• Selection of the office premises, signing Lease Agreements, submission of the Selection Memos; provision of the Internet services, signing the Agreement with the Internet company, provision of the office security, e-keys, maintenance of the office equipment, office and Internet services;
• Keeping the Inventory of the office equipment, phones and furniture, labelling the items, ensuring completeness and accuracy of assets information and documentation;
• Provision of the monthly Petty Cash expenditure reports;
• Submission of the monthly forecasts of the anticipated office expenditures, including travels, lodgings and events for the coming month;
• Placement of the advertisements about the opening positions in the project, arrangements for the interviews, collection of the required documents and recommendations of the selected candidates required for signing the agreements;
• Other administrative and support activities to ensure effective and efficient operation of the office.
October 2012

February 2002 – November 2014

February 2002-
November 2014
November 2009 –
November 2014

December 2005-
February 2008
Ukraine Election 2012 Mission Canada
• Interpreting services
Freelance translator
• Editing/translation/interpretation
• Coordination of translations done in Kharkiv
European Development Fund, translator, duties:
• Translation/interpretation
ABC Language Solutions Canada Premier
Translation & Communication Provider, freelancing:
• Translation
• Coordination of translations done in Kharkiv
DfID “Facilitating Reform of Social Services in Ukraine”
Kharkiv Project Coordinator, duties:
• Coordination of the DfID project activities in Kharkiv oblast pilot area
• Coordination of Kharkiv project team performance
• Provision of support to DfID representatives during their visits to Kharkiv, including the visit of Her Majesty’s British Ambassador to Ukraine.
• Establishment and maintenance of contacts with the key representatives of local authorities and counterparts
• Arrangement and conduct of negotiations and meetings with the oblast and city local authorities
• Report writing

October 2004 –
December 2007

• Maintaining the contacts with mass media, assistance in arranging of the press-club meetings, journalist competitions and press tours
• Arrangement and facilitation of workshops, conferences, presentations and training events
• Input to the management and monitoring of the Project grant programme Support to the local counterparts in developing the medium term strategies of enhancing the social assistance to vulnerable groups of the population in Kharkiv and Kharkiv oblast
• Management of the local project accounts, preparation of forecasts of local expenditures for the period from one month to a year
Community Economic Development Project, Canada-Ukraine, duties:
• Translation services
• Coordination of translations done in Kharkiv

October 2004-December 2004
European Network of Election Monitoring Organisations
International Observation Mission
Coordinator
• Contacts with NGOs, mass media, local oblast and city authorities
• Reporting and documentation
• Logistics
• Financial management

June 2002-
October 2003
“Partnership for the Transparent Society”, USAID Project
Coordinator
• Coordination of Kharkiv Regional Coalition of NGOs activities
• Arrangement and holding meetings, making presentations at conferences
• Maintaining links with mass media
• Contacts with the local oblast and city authorities
• Reporting and documentation

February 2002 –
October 2014
European Development Fund, “Safari-Ukraina” company, translator, duties:
• Translation/interpretation
• Colloquial Spoken English for officers

January 2001 –
August 2001
British Council in Ukraine, Kharkiv
Projects Coordinator, duties:
• Co-ordination of the DFID Ukraine NGO Support Project in East Ukrainian region
• Support to the delivery of the DFID Small Environmental Projects Scheme (SEPS) in Kharkiv region
• Delivery of the British Centre for the Civic Initiatives in Kharkiv region
• Maintaining the contacts with local authorities, NGOs and mass media
• Organising press conferences and conferences

January 2000 –
December 2000
DFID Social Assistance Project
Interpreter, duties:
• Interpretation
• Colloquial Spoken English for Kharkiv City Council counterparts

June 1996 –
October 1998
Tacis Project No 9402 ”Addressing the Social Impact of Restructuring Privatised Enterprises In Ukraine”
Office Manager, duties:
• Assistance to the Project Manager and EU experts
• Maintenance of relations with local and EU experts and management bodies of Ukrainian enterprises
• Organisation of seminars, workshops, presentations for the Heads of Kharkiv enterprises and representatives of Ukrainian local governments and training programmes for Ukrainian national resource team
• Organisation and facilitation of study tour for Ukrainian national resource team in Western Europe
• Logistical duties
• Provision of filing system
• Financial management
• Logistical support for Coopers & Lybrand (UK) and EU consultants
• Translation/interpretation

Languages:
Russian (native)
Ukrainian (native)
English (fluent)
Good team player, strong ability to learn new rules, procedures and software quickly.
Used to working under pressure in dynamic office environment, flexible, target-oriented.