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Work experience

Executive & Business Assistant to CEO & Family

from 01.2024 to 04.2025 (1 year 4 months)
Sadko, Дистанційно (Роздрібна торгівля)

Executive & Business Assistant to CEO & Family | International Coordination
SADKO (Luxury Multi-Brand Fashion Retailer) | Ukraine, USA | 2024–2025

• Administrative support for the CEO and his family residing in the USA.
• Processing and renewal of international documents (TPS, Advance Parole, visas).
• Organizing travel: booking and rescheduling flights, hotel reservations, arranging transfers, selecting locations and
events to visit, and providing travel assistance.
• Communication with contractors and supervision of repair work in the USA (boat repairs, balcony renovation,
household appliances, and exterior home equipment maintenance). Setting tasks for contractors, providing repair
instructions, setting deadlines, and approving completed work.
• Managing and monitoring insurance policies for the entire family (health, auto, boat, real estate).
• Processing refunds in different countries (hotels, airline tickets, services).
• Selecting educational institutions (high schools, universities), communicating with children’s schools, and assisting with
admissions.
• Contract and invoice creation.
• Recruiting, hiring, and coordinating staff abroad (USA and Germany), conducting interviews, organizing employee
workflow, and overseeing task completion.
• Time management and calendar coordination for the CEO, managing family and staff travel schedules (up to 8–10
flights per week). Coordinating processes across different time zones.
• Handling payments for bills, tolls, and utilities abroad. Managing tuition payments for educational institutions.
• Communicating with municipal utility services and banks.

Personal & Business Assistant to CEO

from 10.2023 to 04.2024 (7 months)
Body&Soul, Дистанційно (Краса, фітнес, спорт)

Personal & Business Assistant to CEO | Business Process Organization
Body&Soul, G-Bar (Beauty Salons), Business Projects of CEO | Ukraine, Czech Republic | 2024

• Managing the CEO’s schedule and calendar, organizing meetings, and monitoring task completion by contractors.
• Providing full travel support.
• Searching for specialists and coordinating work with contractors and partners, including beauty experts, SMM agencies,
brand strategists, photographers, designers, rebranding teams, textile manufacturers, suppliers, and franchise partners.
• Recruiting candidates, writing job descriptions, and conducting interviews.
• Negotiating and agreeing on business collaboration terms.
• Assisting in launching new projects, including salon rebranding, launching a beauty accessories brand, and opening a
showroom.
• Managing personal tasks for the CEO.

Language proficiencies

• English — advanced
• Ukrainian — advanced