Olena

Olena Tsyhanova

Email: [open contact info](look above in the "contact info" section)
Current location: Kyiv
Date of Birth: May 6, 1977

• Reporting skills, deadline-oriented, critical thinking skills, problem solving skills, planning and
organizing, communication skills.
• Ukrainian - native, English – proficient, Spanish - basic
• Ukrainian citizen

Education
• Bachelors degree, Control Computer Management Systems and Automation, Donetsk National
Technical University, Donetsk, Ukraine, 2000-2006
• Certificate “Finance for Non-Financial Managers” October 2021
• Certificate «Careers in Supply Chain and Operations» NASBA 2021
• Certificate «Implementing Supply Chain Management» NASBA 2021
• Certificate «Job Skills Supply Chain and Operations» NASBA 2021
• IBM "Introduction to Business Analytics" course, 2014
• 1С «Accounting» courses 8.2., 2014
• Specialized courses in "Estimated Businesses": cost estimator (AVK-5 software complex), 2012

Experience
Finance Assistant July 3, 2023 – May 6, 2025
Ukraine Confidence Building Initiative (UCBI-4)
USAID project, implemented Chemonics International Inc.,Ukraine
Principal Duties and Responsibilities
- Perform initial review of vendor and local subcontractor invoices and ensure all supporting
documents are in accordance with Chemonics policies. Communicate in writing and resolve
outstanding questions in a timely manner.
- Review all payment requests, ensuring that all back-up documentation and approvals are available
for transactions.
- Prepare letters, correspondence, requisitions, and other forms of documents of consequence for
signature.
- File accounting documents on SharePoint.
- Proactively identify errors and/or missing documentation to ensure compliance of financial
documentation.
- Assist the finance and administration team with ensuring all financial documentation is filed
(securely) in both hard copy and scanned and saved in project digital files.
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- Prepare letters, correspondence, requisitions, and other forms of documents of consequence to be
signed by management.
- Assist with occasional auditing of expenses, bank deposits, issuing payments to vendors, as well
as ensuring proper stewardship and accounting of funds for in-kind and cash grants, other program
activities, and program operations.
- Conduct review of travel-related expenditures with accompanying expense reports to ensure
necessary back-up documentation is in order and on file.
- Assist with wire transfers, replenishment of petty cash fund and assist in banking related activities.

Finance Assistant October 20, 2022 – July 2, 2023
Ukraine Confidence Building Initiative (UCBI III)
USAID project, implemented Chemonics International Inc.,Ukraine
- Review all payment requests generated by the program, ensuring that all back-up documentation
and approvals are available for transactions.
- Prepare electronic payment files for e-signature
- Scan and file accounting documents and prepare shipments of files to the home office as required.
- Proactively identify errors and/or missing documentation to ensure compliance of financial
documentation.
- Assist the finance and administration team with ensuring all financial documentation is filed
(securely) in both hard copy and scanned and saved in project digital files.
- Prepare letters, correspondence, requisitions, and other forms of documents of consequence to
be signed by management.
- Assist the F&A Director with occasional auditing of expenses, bank deposits, issuing payments
to vendors, as well as ensuring proper stewardship and accounting of funds for in-kind and cash
grants, other program activities, and program operations.
- Liaise with STTAs to draft short-term service agreements and execute Acts of Acceptance in a
timely manner
- Maintain the office and program in-kind inventory tracker
- Provide assistance to the Accountant with the preparation, calcilation and review of expense
reports and travel advances.

Finance Manager October 2021 - August 2022
NGO “Center for Urban History” (Lviv)
https://www.lvivcenter.org/en/
- responsible for financial planning, administration and reporting for operational and project
activities in the Center.

Operations Manager November 2020 - September 2021
Democratic Governance East Activity in Ukraine (DG East)
USAID project, implemented Chemonics International Inc., Ukraine
- Leads office operations management activities, including project registration, reporting,
compliance and project mobilization and de-mobilization activities.
- Lead registration of expatriate staff and their family members.
- Supports office operations and management across all offices and ensures use of USAID rules
and regulations and Chemonics’ tools and policies.
- Liaises with the project PMU to ensure timely and effective ongoing home office administrative
and approvals processes, including records management, inventory management and reporting.
- Facilitates the use of tools and systems required for the planning, implementation, tracking,
reporting and quality control of the project’s operational and administrative activities.
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- Liaises effectively with other USAID projects in Ukraine to leverage scarce resources, cost
savings, and best practices.
- Participates in key program planning and management activities and assist the Deputy Chief of
Party in the implementation of the annual work plan and other contractual deliverables, as necessary.
- Liaises with Regional Directors and Deputy Chief of Party regarding project needs and
operations.
- Trains staff on program compliance, operations management and administration items, as
necessary.

Administrative Assistant February 2019 - November 2020
Democratic Governance East Activity in Ukraine (DG-East)
USAID project, implemented Chemonics International Inc., Ukraine
- Provide technical and logistical support and assistance to the Regional Offices during the
implementation of the activities.
- Organize recipient's registration of DG-East project as technical assistance, with relevant
local authorities including appropriate Ministries, tax authorities and other government authorities.
- Maintaining the Recipient's Registration Tracker.
- Preparing and maintain leases and other contracts.
- Respond in a timely manner to procurement requests on equipment, supplies and services for office
operations and for technical activities in accordance with Chemonics procurement policies and
USAID FAR and AIDAR regulations.
- Receive and/or initiate Procurement Action Requests (PARs) foroperations and technical activities.
-Maintaining the PAR procurement Tracker.
-Preparation and announcement of RFQ/RFPs for procurement of goods and services.
-Work directly with vendors and service providers to obtain quotations and/or initiate procurements
of requested commoditiesand services.
-Tracking and monitoring contracts and purchase orders issued to vendors and follow up as necessary
to ensure compliance with terms and conditions.
-Upon receipt of goods and services, draft Inspection Forms for signing and filing.
-Submission of procurement packages with invoices to Finance Assistant for processing payment.
-Monitoring vendor/contractor performance.
-Maintain procurement filing system of the regional office, scan and upload procurement files on
Shared Drive, label and maintain complete electronic and hard copies of files, ensure that
appropriate documentation is included in each procurement file.
-Assist in inventory tracking and management and in provision of procurement status reports and
inventory summaries as requested by project management.
-Supports the project director and technical team, include in arranging travel, visas, hotel
accommodations, project drivers' schedules, visa processing, etc. for all project-related travel.

Specialist of foreign markets development department April 2018 – August 2018
Yuria Pharm, LLC
www.uf.ua (Kyiv, Ukraine)
- Preparation / contracting with suppliers and buyers, monitoring their further implementation;
conducting business correspondence with foreign clients.
- Control of the left over products in the warehouse, planning of the date of its delivery and
calculation of the required quantity of production,which is produced for the planned period.
- Control of payments, repayment of debts with suppliers and buyers.
- Preparation of an appropriate package of documents for custom clearance of export products.
- Close interaction between different divisions of the company.
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- Preparing the department's budget on a monthly basis and monitoringits implementation.

Administrative manager September 2014 – April 2018
LEITZ Instrumenty Ukraina, LLC
www.leitz.org (Kyiv, Ukraine)
- Legal support of the business activity of the enterprise: drawing up and support of contracts for the
supply of products and provision of services; support and control of performance of contracts.
- Interaction with contractors and clients: agreement and signing of contracts, debt control, settlement
of disputes.
- Work in the program 1C accounting 8.2.
- Compilation of financial analytics of the enterprise activity for management.
- Personnel record keeping.
- Communications with regulatory local authorities (tax, state funds, etc.)
- Organization of seminars (including foreign ones), exhibitions.

Administrative manager November 2012 – April 2013
Ensine LTD, LLC (Donetsk, Ukraine)
- Negotiating and concluding contracts for the supply and purchase of products and services.
- Communication with the customer, coordination of all aspects of performance of contracts.
- Keeping personnel records at the enterprise.
- Work with primary accounting documents.

Deputy Director November 2005 – December 2010
ITU, LLC (Donetsk, Ukraine)
- Control of financial activity of the enterprise, planning of economic development.
- Preparation of commercial offerings.
- Financial analysis.

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