Ксенія

KSENIIA FEDORENKO
Administrative & Support Coordinator
[open contact info](look above in the "contact info" section) [open contact info](look above in the "contact info" section) Warsaw, Poland [open contact info](look above in the "contact info" section)

SUMMARY
Administrative Coordinator currently pursuing a Master's in Logistics and Administration at the University of Warsaw, with hands-on experience in financial documentation, invoicing, and stakeholder communication. Skilled in Excel-based reporting, ticket and inquiry handling, and maintaining accurate records across fast-paced startup, public-sector, and service environments. Motivated to grow within P2P and finance support processes, combining strong attention to detail with a customer-oriented, proactive approach.
WORK EXPERIENCE
Executive Assistant | AI Startup, WarsawJanuary 2026 – June 2026
• Maintained Excel spreadsheets with financial calculations, invoicing, and project tracking, ensuring accurate and up-to-date documentation.
• Served as the primary point of contact between the founder, team members, and external partners, resolving inquiries promptly and professionally.
• Managed the founder's calendar and coordinated 20+ meetings monthly, maintaining consistent follow-up on pending matters.
• Prepared invoices and basic financial documentation, supporting reporting and process accuracy.
• Supported project development and idea generation, contributing to process improvement.
Office Administrator & Social Media Manager | Salonsandroom, PoznańJune 2025 – January 2026
• Handled cash register, invoices, reports, and staff settlements with a high degree of accuracy and reliability.
• Created financial reports in Excel to support business decisions and track key metrics.
• Provided responsive, professional customer service and built lasting client relationships.
• Managed Instagram content and increased engagement by 30%, demonstrating strong communication skills.
Project & Administrative Coordinator | Cultural Sector, Marshal's Office of the Greater Poland Voivodeship, PoznańFebruary 2025 – June 2025
• Organized and coordinated cultural projects, maintaining accurate documentation across systems.
• Supported administrative processes and ensured compliance with internal standards and procedures.
• Maintained ongoing communication with partners and external institutions, ensuring high satisfaction and timely follow-up.
EDUCATION
University of Warsaw – WarsawOctober 2025 – present
Master's Degree in Logistics and Administration (in progress)
Adam Mickiewicz University in Poznań – Poznań2022 – 2025
Bachelor's Degree in International Relations
SKILLS
Finance & Documentation: Invoicing, financial reporting, financial documentation, data accuracy
Tools: MS Excel (advanced), MS Office (Word, PowerPoint), Notion, ClickUp, Outlook
Support & Coordination: Inquiry handling, stakeholder communication, project coordination, administrative support
Other: Calendar & meeting management, time management, attention to detail, team collaboration
LANGUAGES
Ukrainian — Native Russian — Native
Polish — Fluent English — Fluent