Iryna

Iryna Kovaliv
Email: [open contact info](look above in the "contact info" section)
Skills :
● Language skills: English-fluent, Russian-fluent, Chinese-upper intermediate, Italian-upper intermediate, Ukrainian-native
● Knowledgeable and proficiency in Google Suite, Microsoft Office, Mac savvy
● Meticulous attention to detail. Highly organized with the ability to multi-task and coordinate multiple tasks
● Strong interpersonal, communication and negotiation skills
● Proactive approach to problem-solving with strong decision-making skills
● Ability to work alone and part of the team
● Fast learner with an ability to analyze, get to the core; self – motivated with inward drive for excellence
● Work independently with minimal supervision in a fast paced environment
Experience :

New Vision Real Estate Ltd/UK Visa Service Centre Ltd London, UK
Executive assistant to CEO (HNWI) 11/22 – 06/26
● Extensive diary management, schedule meetings: internal and external in different time zones;
take meeting minutes; meeting co-ordination and set-up, attendance as required
● Manage office supplies, equipment and maintenance and keep the system up to date
● Domestic/international travel arrangements with detailed itineraries, travel coordination; restaurant
reservations book of transportation, private event bookings, venue management and coordination
● Document management: legal documents reviewing, previewing contracts, using
of different formats, invoicing, private banking forms, real estate forms, visa
applications, obtaining the signature from CEO on official documents, collating
confidential documents
● Negotiating contracts and agreements with outsourced services
● Conduct viewings with high net worth clients in and out of London, provide the
feedback
● Carry out property defect and estate inspections, and provide handover inspection
report
● Submit monthly expenses for CEO; billing management with the control of corporate
card; process invoices, invoice queries, payment terms, negotiating new contracts and
renewals
● Recruitment: prepare job description, job posts, application filtering, interviewing,
compliance, prepare employment contracts, hiring, effective onboarding
● Serve as a central point of contact between CEO and internal/external parties,
maintaining professional and effective communication
● Manage to-do lists/project trackers; time/task management; reporting directly to CEO
● Obtaining weekly reports from employees and reporting to CEO, including general weekly report
● Conduct a large number of research, gather data, and prepare briefing materials - business/personal
● Manage sensitive information, confidential reports and documents ensuring appropriate controls are in place
to meet security and confidentiality requirements
● Keep the partners on track with schedule and workflow
● Keep all systems up to date, including filing, workflows and database reports
● Property management (CEO’s properties)
● Personal tasks: personal appointments, gifts, tickets purchase, car purchase, exclusive membership club
applications, personal shopping and appointments, personal invoices, research, household support,
paying household bills
● Manage any logistics as required
● Send timely reminders to the CEO for important tasks and deadlines
● Act as the first point of contact for internal and external inquiries and provide helpful information for stakeholders
● Ad-hoc tasks
● Gatekeeping
● Handle confidential and sensitive information with utmost discretion
● Maintain confidentiality at all times

Deyi Academy Remote
Executive assistant 10/20 – 12/21
● Extensive diary and email management including scheduling, setting-up meetings and calls
● Manage the full spectrum of travel arrangements
● Maintain professionalism and strict confidentiality
with all materials, full discretion when interfacing
 with the business
● Keep all systems up to date, including filing, workflows and database reports
● Provide meeting and event support , coordinate and send meeting
invitations and agendas, prepare meeting notes, follow-up on action
items

Alon Cooperation
Executive assistant Chongqing, China
● Manage an extremely active and busy agenda, understand the priorities 01/16 – 07/19
● Compose and prepare correspondence in English and Mandarin, that is sometimes confidential
● Handle matters expeditiously, proactively, and follows – through on
projects to successful completion, often with deadline pressure
● Serve as the primary point of contact for internal and external
stakeholders on all matters pertaining to the office, including those of a
highly confidential or critical nature
● Assist the executive at international meetings
● Point of contact for incoming calls, manage calls with courtesy
and pass on messages with accuracy
● Calendar management, travel arrangements and create detailed travel itineraries for all travel
● Complete expense reports, track expenses and ensure all bills are paid on time
● Create and update presentations
● Organize meetings, including scheduling,
sending reminders and organizing catering
● Various research tasks as assigned
Education :
MS Diploma, C.P.I.A., Palermo, Italy May 2020
China standardized qualifying exam in Chinese, HSK4, Qingdao University, China June 2012
BA – Management, Lviv Polytechnic National University, Lviv, Ukraine June 2011
Work&Travel Program, Bessemer, AL, USA May 2008