Максим

MAKSYM FESKUN
Senior Executive Assistant | Executive Operations Partner | Chief of Staff
[open contact info](look above in the "contact info" section) · [open contact info](look above in the "contact info" section) · [open contact info](look above in the "contact info" section) · Ukraine / Remote

EXECUTIVE SUMMARY
Strategic Executive Operations Partner with proven CEO-level exposure across international business
environments (UAE, Europe, Ukraine). Serve as operational counterpart to executive leadership - translating
strategic priorities into disciplined execution across teams, jurisdictions, and functions. Track record of
building operational infrastructure from zero, automating workflows that cut execution time by 95%, and
managing confidential processes at the highest level of discretion. Background includes cross-border legal
and financial coordination, team leadership (10-25 members), stakeholder alignment, and executive
escalation management.

PROFESSIONAL EXPERIENCE

Executive Operations Partner
Arctic Monks | UAE · Remote 2025 - 2026
International IT & Crypto Incubator | Multi-jurisdictional operations across UAE, Europe, and Ukraine
• Managed continuous cross-border coordination of legal, banking, and compliance processes across 3
jurisdictions (UAE, Europe, Ukraine) - zero missed deadlines throughout the engagement
• Oversaw 50+ confidential corporate documents and financial workflows per month with zero
information leakage and full discretion standards maintained
• Intercepted and resolved 20+ executive escalations per month before reaching CEO level -
protecting leadership focus and ensuring operational continuity
• Built from scratch a full operational reporting infrastructure: dashboards, document templates, and
weekly CEO briefs - replacing chaotic verbal communication with structured information flow
• Automated key operational workflows using Notion, Airtable, Claude, n8n, and Make - reducing
execution time from a full working day to 25 minutes (95% time reduction)
• Coordinated cross-border real estate acquisitions, multi-party negotiations, and high-value asset
procurement including documentation, compliance, and settlement oversight
• Managed international legal counsel coordination across jurisdictions, structured litigation
documentation, and monitored compliance obligations and financial exposure
• Coordinated corporate and executive banking relationships, KYC/AML documentation flows, and cross-
border payment execution with international financial institutions
• Directed full international travel logistics, multi-country relocation processes, school placements, and
executive family office operations with complete confidentiality

Operations Supervisor
Century Medical & Dental Center | Brooklyn, NY 2021 - 2026
High-volume multi-provider healthcare environment
• Directed operations of a department serving 800+ patients per day - maintained service stability
across scheduling, documentation, and administrative workflows
• Led a team of 10-25 professionals depending on operational load - implemented structured
onboarding, performance benchmarks, and accountability frameworks
• Implemented Notion as an operational hub, redistributed team responsibilities, and accelerated
patient data processing by 50%
• Reduced patient complaint volume by 30% through systematic changes in communication handling and
escalation resolution
• Maintained documentation accuracy and confidentiality standards in compliance with healthcare
administrative protocols
Sales & Operations Manager
FullCars | Ukraine · International 2024 - 2025
International automotive trade | Cross-border vehicle procurement from US market
• Closed dozens of international vehicle procurement transactions with an average deal value of
$20,000+ - end-to-end from supplier negotiation to financial settlement and logistics
• Coordinated multi-party logistics, financial settlements, invoicing control, and structured commercial
reporting under strict operational timelines
• Maintained long-term client portfolios and strategic supplier communication channels

Operations & Business Support Associate
Private Food Production Business | Ukraine 2012 - 2020
• Coordinated daily operations, supplier logistics, procurement, financial tracking, and production
planning in an entrepreneurial scaling environment
• Executed marketing initiatives and internal process optimization contributing to business growth over
an 8-year period

CORE COMPETENCIES
Executive Strategy Execution · Operational Governance & Control · Cross-Border Business Coordination ·
Team Leadership & Performance Management · Stakeholder Alignment · Executive Escalation Handling ·
Confidential Legal & Financial Oversight · Workflow Automation (n8n, Make, Notion, Airtable) · AI
Productivity Tools · Process Architecture · International Commercial Operations · Risk Mitigation ·
Family Office Operations

TECHNOLOGY
Notion · Airtable · n8n · Make (Integromat) · Claude AI · CRM Systems · Google Workspace ·
Microsoft Office · Operational Dashboards · Project Management Tools

AI & AUTOMATION PRACTICE
Independent practice in workflow automation and AI integration across personal and professional projects.
• Configured personal AI assistant ecosystem using Claude, Claude Code, and Claude Cowork with API
integrations - enabling autonomous task execution, independent decision-making, and continuous
self-learning workflows
• Built end-to-end automations via n8n and Make - eliminated manual data transfer between systems,
saving teams 15-20 hours of routine work per week
• Constructed a unified Airtable database replacing fragmented spreadsheet chaos with a single
transparent dashboard - accelerated analytics access by 40% and fully synchronized cross-department
workflows
• Built a lead generation ecosystem (HubSpot + Apollo + Front) - automated contact collection and
message routing, enabling the system to process 100+ inbound requests daily without human
intervention
• Deployed AI tools (Google AI Studio, Google AI Plus) for large-scale data analysis and document
generation - reduced report preparation time from 3 hours to 15 minutes
• Transitioned teams to async communication model (Loom + Todoist) - replaced 5-7 recurring weekly
calls with structured video instructions, reducing micromanagement overhead significantly

EDUCATION
Cooperative College of Trade and Economics 2010 - 2014
Specialist Degree in Design · Ternopil, Ukraine