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ARSEN RUBAN
FINANCIAL & OPERATIONS MANAGER PROFESSIONAL SUMMARY
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[open contact info](look above in the "contact info" section) Results-driven Financial and Operations Manager with experience across
Advertising, HoReCa, and Procurement. Specialized in streamlining financial
Kyiv
workflows, managing complex project documentation, and driving cross-functional
Ukraine
coordination. Expert in ensuring end-to-end process efficiency—from strategic
planning to financial reporting. Currently leveraging a strong background in financial
EDUCATION management to transition into the Fintech sector.
Bachelor in Geoinformation Systems
and Technologies | Kyiv National
University of Construction and
Architecture (2016 – 2020) SKILLS & LANGUAGES
Financial Management in Business | Laba Finance: Budgeting, Financial Reporting, Operations: Project Management,
Business School (2025) Reconciliation, Cost Optimization, Tender Database Management, Compliance,
Analysis, Advanced Excel. CRM.

Languages: Ukrainian (Native), English
(B2).

PROFESSIONAL EXPERIENCE

Financial Coordinator | Carat Ukraine Tender Procurement Specialist | Center for
Topographic-Geodetic Technologies
2024-2026 Kyiv, Ukraine
2021-2022 Kyiv, Ukraine
Financial Workflow Management: Coordinate end-to-end financial
processes, identifying and resolving discrepancies in media plans, Full-Cycle Procurement: Executed the complete tender process,
reconciliation files, invoices, and certificates of completion. including financial analysis, document preparation, and participation in
public auctions.
System Optimization: Create and maintain projects within financial
systems and databases to optimize company operations. Documentation Strategy: Structured complex tender documentation,
including commercial proposals, technical specs, contracts, and
Cross-Functional Collaboration: Partner with internal teams financial guarantees.
(Accounting, Planning, Digital) and clients to verify counterparty
documentation and ensure timely financial closure of projects. Financial Monitoring: Tracked project-specific financial reporting,
covering budgeting, costs, revenue, risks, and payment obligations.
Budgeting & Analysis: Ensure precise budget planning and track actual
performance (Actual vs. Budget) to guarantee alignment with client Stakeholder Management: Collaborated with Sales, Legal, and Finance
expectations and corporate financial goals. departments to develop and implement effective tender strategies.

Operations Manager | SISTERS BABENTSOVY & Tender Procurement Specialist | Kyiv City Tourist
Mates Information Center
2023-2024 Kyiv, Ukraine 2021 Kyiv, Ukraine

Financial & Administrative Oversight: Managed budgeting, financial Public Tenders: Conducted government tenders in strict accordance
reporting, inventory control, and cash flow monitoring. with legislation and internal procedures.

Data-Driven Client Management: Developed and maintained a client Analytical Evaluation: Analyzed tender proposals based on price,
database, analyzing data to identify customer needs and optimize quality, timelines, and vendor reputation.
cooperation strategies.
Contract Management: Prepared and signed tender agreements,
Compliance & Legal: Managed the collection and archiving of licenses, ensuring full compliance with terms during execution.
contracts, and constituent documents to ensure legal compliance.

Team Leadership: Oversaw recruitment, staff training, scheduling, and
performance evaluation to maintain high service standards.