Mariia

MARIIA BIRUN
Business / Executive Assistant
Bali, Indonesia | [open contact info](look above in the "contact info" section) | [open contact info](look above in the "contact info" section) | Remote
Available: CET, flexible overlap with US East Coast | English: Upper Intermediate

SUMMARY
Business & Executive Assistant with experience supporting founders and small-business owners in hospitality and retail across Ukraine, USA, and EU. Hands-on with CRM administration, P&L and cash-flow reporting, calendar and inbox management, and AI tools for analysis and reporting.

EXPERIENCE
Operations Manager / Business Assistant
Le Treat — Kyiv / Remote | 07.2024 – 05.2026
• Personal assistant to CEO: managed daily operations, cross-departmental coordination, and executive priorities.
• Maintained and evolved P&L across 3 active revenue streams and 20+ expense categories with per-employee unit economics; owned cash-flow tracking, weekly payroll calculations for 8 staff, and KPI monitoring.
• Administered Altegio CRM and booking platform: advanced setup, automation, and reporting; managed 100+ weekly client bookings and led direct sales through the system.
• Applied AI tools (ChatGPT, Claude, Gemini) for recurring tasks: P&L and cash-flow analysis, customer-base and sales review, and summarizing meetings and correspondence — accelerating turnaround on owner-facing reports.
SMM Manager / Content Creator (Part-time)
Sasha Dance Clothes — Remote | 09.2024 – 04.2025
• Produced and edited Reels and visual content; maintained consistent posting schedule and strong engagement.
Career break / Traveling and personal development
11.2023 - 07.2024
• Dedicated time to traveling across Europe and personal wellbeing, focusing on cross-cultural adaptation and self-development.
Bar Administrator
P.Mac’s Dublin, Ireland | 09.2022 - 11. 2023
• Managed reservations across multiple channels, table allocation, and daily opening/closing procedures. Handled inventory control, supplier orders, and stuff scheduling. Provided guest facing support and occasional bar service.
Relocation
Dublin, Ireland | 02.2022 – 09.2022
• Relocated to Ireland following Russia’s full-scale invasion of Ukraine in February 2022. Adapted to a new country, culture, and job market while maintaining stability and continuing personal development.
Model Scout / Production Assistant
FP Models Agency | 02.2021 – 02.2022
• Coordinated professional calendars, casting schedules, and event logistics.
General Manager
Bar KK Place — Kyiv, Ukraine | 04.2019 – 10.2020
• Directed all operational cycles for a busy hospitality venue: P&L ownership, supply chain across 15+ vendors, staff recruitment, and performance management.
Sales & Brand Representative
Moon Child Store & Broadway Market — New York, USA | 06.2017 – 04.2018
• Moon Child: ran boutique solo (opening/closing, visual merchandising, sales). Broadway Market: live product demos as Brand Ambassador.

EDUCATION
Bachelor of Business Administration (BBA), Restaurant & Hotel Management — Kyiv National University of Trade and Economics (KNUTE), 2016

SKILLS & TOOLS
• CRM & Operations: Altegio (advanced setup, automation, reporting); process design and documentation.
• Finance: P&L reporting, cash-flow management, KPI development and tracking.
• Productivity: Google Workspace — advanced Calendar, Sheets, Docs, Gmail; Microsoft Excel.
• AI Tools: ChatGPT, Claude, Gemini.
• Languages: Ukrainian (native), Russian (native), English (Upper Intermediate).