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Executive assistant
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- Kyiv
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VALERIIA HAIDUCHOK
Executive Assistant
✉ [open contact info ](look above in the "contact info" section) | 📞 [open contact info ](look above in the "contact info" section) | 🌍 Kyiv, Ukraine (open to relocation) PROFESSIONAL SUMMARY
Results-driven Executive Assistant with 3.5+ years of experience supporting senior management, coordinating cross-border projects, and facilitating communication with international clients. Proven track record across 9 Erasmus+ youth exchange projects in 7 countries and operational experience as a Real Estate Agent serving foreign clients in Ukraine. Adept at managing complex schedules, preparing legal documentation, and building professional relationships across cultures. Fluent in English (C1) with working knowledge of 4 additional languages. Currently pursuing a Bachelor's in Foreign Economic Management (English-taught program) at a leading Ukrainian university.
PROFESSIONAL EXPERIENCE
Executive Assistant | Oleg Gaiduchok & Company (OGC) · Kyiv, Ukraine January 2023 – Present
• Drafted, reviewed, and processed 50+ standard commercial contracts and legal documents, ensuring compliance with regulatory requirements.
• Served as primary liaison for international clients, conducting business communication in English and managing cross-cultural correspondence.
• Coordinated document submission and retrieval with Ukrainian government authorities, streamlining administrative workflows.
• Contributed ideas to improve internal processes and operational efficiency.
Real Estate Agent – International Residential Division | Independent · Kyiv, Ukraine June 2024 – Present
• Advised and guided foreign nationals through property acquisition in wartime Ukraine, managing end-to-end client journeys across 10+ nationalities.
• Negotiated lease and sale agreements, demonstrating strong stakeholder management and closing skills.
• Authored a published academic paper on Ukraine's real estate recovery programmes during wartime (2025).
• Maintained a client pipeline using CRM tools (Trello) tracking leads, follow-ups, and contract milestones.
Executive Assistant | ELEVY Lash & Brow · Kyiv, Ukraine March 2024 – May 2024
• Provided direct administrative support to the executive team, managing calendars, correspondence.
• Assisted in preparing presentations and briefing materials for client meetings and business reviews.
• Conducted market research and identified partners in the US and Europe.
• Supervised the SMM team and supported business operations.
SMM Specialist | Department of Culture, Obolon District, Kyiv City Administration October 2025 – May 2026
• Developed and published social media content for a public-sector cultural department, increasing audience engagement.
• Coordinated digital communication for 10+ district cultural events, collaborating with public officials and creative teams.
INTERNATIONAL EXPERIENCE — ERASMUS+ PROJECTS
9 Erasmus+ training courses & exchanges across Poland, Lithuania, Romania, Turkey, Spain, and Portugal (2024–2026):
▪ "Your Voice Matters" – Poland
▪ "Minimalist Living" – Lithuania
▪ "Digital Heritage" – Romania
▪ "F.L.O.W." – Turkey
▪ "Today Leader, Tomorrow Entrepreneur" – Poland
▪ "Youth Leader" – Poland
▪ "Weave of Belonging" – Romania
▪ "Guiding Green Future" – Spain
▪ Festival Coordinator – Portugal
VOLUNTEER & EVENT COORDINATION
Coordinator and active volunteer at 15+ high-profile events in Ukraine, including:
▪ HR Wisdom Summit (2024, 2025)
▪ Global Leadership Forum
▪ Business Thinkers Forum
▪ First National Youth Forum (Office of the President of Ukraine)
▪ Association of Philanthropists of Ukraine, Award Ceremony
▪ Innovators Summit · Kyiv Day Coordinator
EDUCATION
Bachelor's Degree — Management of Foreign Economy (English-taught) | State University of Trade and Economics, Kyiv 2023 – 2027
Complete Secondary Education — Chinese Language Specialisation | Kyiv Gymnasium of Oriental Languages No. 1 2013 – 2023
SKILLS & TOOLS
Administrative
Executive calendar management
Document & contract drafting
Government liaison
CRM (Worksection)
Filing & records management
Communication
Cross-cultural client relations
Business English correspondence
Stakeholder coordination
Social media management
Public & event relations
Technology
Microsoft Office Suite
Google Workspace
Worksection CRM
Trello
AI productivity tools
Office equipment & systems
Languages
Ukrainian — Native
English — C1
Spanish — Basic
German — Basic
Italian — Basic
Executive Assistant
✉ [
Results-driven Executive Assistant with 3.5+ years of experience supporting senior management, coordinating cross-border projects, and facilitating communication with international clients. Proven track record across 9 Erasmus+ youth exchange projects in 7 countries and operational experience as a Real Estate Agent serving foreign clients in Ukraine. Adept at managing complex schedules, preparing legal documentation, and building professional relationships across cultures. Fluent in English (C1) with working knowledge of 4 additional languages. Currently pursuing a Bachelor's in Foreign Economic Management (English-taught program) at a leading Ukrainian university.
PROFESSIONAL EXPERIENCE
Executive Assistant | Oleg Gaiduchok & Company (OGC) · Kyiv, Ukraine January 2023 – Present
• Drafted, reviewed, and processed 50+ standard commercial contracts and legal documents, ensuring compliance with regulatory requirements.
• Served as primary liaison for international clients, conducting business communication in English and managing cross-cultural correspondence.
• Coordinated document submission and retrieval with Ukrainian government authorities, streamlining administrative workflows.
• Contributed ideas to improve internal processes and operational efficiency.
Real Estate Agent – International Residential Division | Independent · Kyiv, Ukraine June 2024 – Present
• Advised and guided foreign nationals through property acquisition in wartime Ukraine, managing end-to-end client journeys across 10+ nationalities.
• Negotiated lease and sale agreements, demonstrating strong stakeholder management and closing skills.
• Authored a published academic paper on Ukraine's real estate recovery programmes during wartime (2025).
• Maintained a client pipeline using CRM tools (Trello) tracking leads, follow-ups, and contract milestones.
Executive Assistant | ELEVY Lash & Brow · Kyiv, Ukraine March 2024 – May 2024
• Provided direct administrative support to the executive team, managing calendars, correspondence.
• Assisted in preparing presentations and briefing materials for client meetings and business reviews.
• Conducted market research and identified partners in the US and Europe.
• Supervised the SMM team and supported business operations.
SMM Specialist | Department of Culture, Obolon District, Kyiv City Administration October 2025 – May 2026
• Developed and published social media content for a public-sector cultural department, increasing audience engagement.
• Coordinated digital communication for 10+ district cultural events, collaborating with public officials and creative teams.
INTERNATIONAL EXPERIENCE — ERASMUS+ PROJECTS
9 Erasmus+ training courses & exchanges across Poland, Lithuania, Romania, Turkey, Spain, and Portugal (2024–2026):
▪ "Your Voice Matters" – Poland
▪ "Minimalist Living" – Lithuania
▪ "Digital Heritage" – Romania
▪ "F.L.O.W." – Turkey
▪ "Today Leader, Tomorrow Entrepreneur" – Poland
▪ "Youth Leader" – Poland
▪ "Weave of Belonging" – Romania
▪ "Guiding Green Future" – Spain
▪ Festival Coordinator – Portugal
VOLUNTEER & EVENT COORDINATION
Coordinator and active volunteer at 15+ high-profile events in Ukraine, including:
▪ HR Wisdom Summit (2024, 2025)
▪ Global Leadership Forum
▪ Business Thinkers Forum
▪ First National Youth Forum (Office of the President of Ukraine)
▪ Association of Philanthropists of Ukraine, Award Ceremony
▪ Innovators Summit · Kyiv Day Coordinator
EDUCATION
Bachelor's Degree — Management of Foreign Economy (English-taught) | State University of Trade and Economics, Kyiv 2023 – 2027
Complete Secondary Education — Chinese Language Specialisation | Kyiv Gymnasium of Oriental Languages No. 1 2013 – 2023
SKILLS & TOOLS
Administrative
Executive calendar management
Document & contract drafting
Government liaison
CRM (Worksection)
Filing & records management
Communication
Cross-cultural client relations
Business English correspondence
Stakeholder coordination
Social media management
Public & event relations
Technology
Microsoft Office Suite
Google Workspace
Worksection CRM
Trello
AI productivity tools
Office equipment & systems
Languages
Ukrainian — Native
English — C1
Spanish — Basic
German — Basic
Italian — Basic
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