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Valeriia Vasylchuk
(T) [open contact info](look above in the "contact info" section) (E) [open contact info](look above in the "contact info" section)
Kyiv, Ukraine

Purpose
Please accept my application for the Administrative Assistant, Operations, Marketing Coordinator
position within AbeloHost. References are available.

Experience
06/2024 – 09/2025 Vitaver and Associates, Inc. (recruiting) (Florida, USA, remote)
(1 year, 3 months) Proposal Coordinator
• Analysed solicitation documents (RFQs) to identify mandatory
requirements, evaluation criteria, and submission instructions
• Ensured proposals adhere to client instructions (governmental agencies of
USA)
• Collaborated with cross-functional teams to gather and compile proposal
content
• Ensured proposals are submitted through appropriate portals in time
Achievements: delivered excellent results in a fast-paced environment; all
proposals were prepared accurately and submitted on time.
06/2019–07/2023 GlaxoSmithKline Pharmaceuticals Ukraine (Kyiv, Ukraine)
(4 years, 1 month) Marketing Executive, Marketing Rx Department
• Provided administrative support to a Marketing team and a team of 120
medical representatives in a dynamic and fast-paced environment
• Managed contracts, payments, and financial documents with precision
and efficiency. Collect and submit financial documents to the accounting
department
• Created drafts of procedures, assisted in editing SOPs (standard
operations)
• Provided support for marketing activities, including the creation of
promotional materials and analysis of drug sales and competitors
• Performed data entry and ensured data accuracy
• Provided support in organizing events and meetings
• Managed relationships with external agencies
• Conducted thorough audits of internal processes and documents to
enhance efficiency and compliance
• Managed tenders’ execution
• Played an important role in streamlining existing processes and
establishing new, efficient workflows
• Organized information on SharePoint
• Prepared documents for external auditing
Achievements: positive audit results of department work in 2020 and
received recognition from the General Manager for providing good results in
challenging times in 2019 year.
12/2017–11/2018 Transparency International Ukraine (Prozorro.Sale Project - national project
(1 year) launched to make public sales assets in Ukraine open and transparent through
digitalization), (Kyiv, Ukraine)
Junior Financial Analyst and Donor Relations Coordinator
• Assisted to the CFO in financial management in daily tasks
• Conducted sales analysis, offering insights to inform decision-making
processes
• Managed data entry, ensuring accurate and up-to-date financial records
and invoices
• Conducted transactions and documentation audits to maintain financial
accuracy
• Prepared analytical reports, contributing to data-driven decision-making
• Led grant opportunities screening, leading to successful grant applications
and increased project funding
• Prepared grant applications and presentations, demonstrating strong
attention to detail
• Supported the management of funded projects, ensuring effective
coordination and timely reporting

Education
01/2024 – 06/2024 Darlington College (Darlington, UK)
Course in Business Administration
09/2010 – 06/2016 National University of "Kyiv-Mohyla Academy"
Bachelor, Master's degree: Finance

Languages
• English - advanced

Skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook),
Zoom, Teams, Meet
• Strong organizational and time-management skills, attention to details