Julia

Kyiv, Ukraine
Julia Lysak [open contact info](look above in the "contact info" section)
PERSONAL & BUSINESS ASSISTANT [open contact info](look above in the "contact info" section)

Executive support professional with 5 years of experience assisting senior leadership and
coordinating cross-functional projects in a global IT company. Managed the full calendar,
travel, and correspondence of a Vice President across international Business Unit spanning
logistics, aviation, and healthcare, while coordinating tasks between leadership, teams,
partners, and vendors. Background in recruitment and office management brings strong
skills in stakeholder communication, confidentiality, and event and travel organization.

CORE SKILLS
— Executive calendar & scheduling — Travel, flight & hotel booking coordination
management
— Cross-team & vendor task coordination — Confidential document & correspondence
handling
— Presentation & report preparation — Expense & payment tracking
— Event & conference organization — Recruitment & candidate sourcing

PROFESSIONAL EXPERIENCE
Personal Assistant Jan 2025 – Present
Currency Exchange Company (NDA)
Managed the executive's calendar and scheduled meetings and appointments.
Organized business trips and coordinated travel logistics, including on-trip support.
Prepared reports and presentations for the executive.
Supported organization of conferences, including planning and coordination.

Personal Assistant to Vice President & Project Coordinator Sep 2024 – Nov 2025
Sigma Software — Global Business Solutions Business Unit (Logistics, Aviation, Healthcare)
Managed the full calendar of the Vice President, including meetings, negotiations, and personal
appointments, ensuring on-time attendance and deadline control.
Organized business trips end-to-end: flights, hotels, transfers, visa and travel documents, and
on-trip support.
Coordinated tasks and deliverables between the VP, unit teams, partners, and external vendors
across three industry verticals.
Prepared presentations, reports, and business correspondence; handled confidential company
and personnel information.
Tracked expenses and payments and liaised with accounting and vendors on invoicing and
settlements.

Recruiter Sep 2021 – Sep 2024
Sigma Software
Sourced, screened, and coordinated interview scheduling for candidates across multiple
business units.
Communicated with hiring managers and candidates, managing timelines and expectations on
both sides.
Maintained candidate records and correspondence in the company's ATS/CRM systems.

English Teacher 2020 – 2021
Taught English to students of varying proficiency levels, adapting lesson plans to individual
needs.
Coordinated learning camps and events, managing scheduling and participant logistics.

O!ce Manager / Assistant 2019 – 2020
Organized conferences and corporate events, including venue, vendor, and contractor
coordination.
Booked business travel and managed related administrative documentation.

EDUCATION LANGUAGES
Taras Shevchenko National University of Kyiv Ukrainian — Native
Master's Degree in Law English — Advanced
Russian — Fluent

TOOLS
MS Office & Google Workspace · Outlook / Google Calendar · Booking.com / Expedia · CRM & ATS
systems · Trello / Asana / Jira · Slack / Microsoft Teams