Olha

Olha Lykharieva

Executive Assistant

Odesa, Ukraine

Phone: [open contact info](look above in the "contact info" section)

Email: [open contact info](look above in the "contact info" section)

PROFESSIONAL SUMMARY
Executive Assistant with over 6 years of experience providing high-level administrative support to C-level
executives in manufacturing and pharmaceutical companies. Skilled in calendar management, international
travel coordination, executive communications, meeting organization, document management, and cross-
functional collaboration. Proactive, highly organized, and fluent in Ukrainian and Russian, with upper-
intermediate English proficiency.
Open to remote work and relocation.

PROFESSIONAL EXPERIENCE

Executive Assistant to Business Owner

UAG AUTOCRAFT | Automotive Business Group
Odesa, Ukraine | August 2026 – November 2026

• Provided administrative and organizational support to the business owner, including calendar
management and meeting coordination.
• Communicated with employees across multiple departments to track task progress, clarify current
statuses, and follow up on outstanding assignments.
• Coordinated meeting schedules with multiple participants, ensuring availability and timely
communication.
• Attended management meetings, documented key discussions, and prepared meeting minutes.
• Handled business correspondence and document translation, including communication with
international business contacts.
• Coordinated an office relocation, including furniture procurement, contractor sourcing, and
communication with architects.
• Supported daily office operations and provided coverage for the Office Manager when required.

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Secretary
Kronospan UA, Novovolynsk, Ukraine
February 2025 – March 2025

• Managed incoming and outgoing correspondence, including courier deliveries.
• Maintained electronic document records using DocuWare.
• Managed the company's executive orders register and coordinated the collection of required
signatures.
• Organized and coordinated online meetings via Microsoft Teams and Webex.
• Handled the General Director's business correspondence.
• Prepared, printed, and archived documents and reports for the General Director.
• Provided day-to-day office administration and ensured the smooth operation of the office.
• Welcomed and assisted visitors and business guests.
• Prepared a daily international news briefing for the General Director.

Executive Assistant to the Executive Director

JSC Halychpharm, Lviv, Ukraine
September 2022 – August 2024

• Managed business documentation and maintained accurate records.
• Handled incoming email correspondence and ensured timely communication.
• Coordinated meetings, prepared agendas, and recorded meeting minutes.
• Managed the Executive Director's calendar and email using Microsoft Outlook.
• Worked with electronic document management systems, including Vchasno, FlyDoc, 1C, and BAF.
• Processed and approved purchase requisitions in IFS Applications.
• Provided backup support for the Business Travel Manager, including:
o preparing business travel orders;
o booking hotels and transportation;
o processing travel-related invoices;
o coordinating logistics for nationwide training events;
o arranging qualified electronic signatures (QES) for employees.
• Assisted the Executive Director with confidential and ad hoc assignments.
• Managed incoming calls and coordinated communications.
• Maintained office organization and ensured a professional working environment.
• Coordinated office supplies and refreshments.

2

Assistant to the General Director
Zeus Ceramica JSC, Sloviansk, Ukraine
October 2018 – August 2022

• Attended Management Committee meetings and prepared meeting minutes in Ukrainian and
English.
• Coordinated domestic and international business travel, including hotel reservations, train and
flight bookings, airport transfers, and travel insurance.
• Provided executive support and handled confidential and ad hoc assignments for the General
Director.
• Assisted international visitors and coordinated their visits.
• Coordinated domestic and international courier shipments with Nova Poshta, DHL, and GlobalPost,
including shipping documentation and invoice processing.
• Translated business documents, correspondence, and communications between Ukrainian, English,
and Russian.
• Maintained contracts, specifications, and invoices in Microsoft Dynamics AX (Axapta).
• Managed electronic documentation using M.E.Doc and worked extensively with Microsoft Office.
• Assisted with recruitment by posting vacancies, reviewing candidate applications, and supporting
the hiring process.
• Maintained document management systems and company archives.
• Coordinated office administration, including procurement of office supplies and refreshments.
• Managed incoming calls, correspondence, and visitor reception.
• Assisted in organizing corporate events and internal company activities.
• Coordinated employee communications regarding company holidays and internal announcements.
• Coordinated corporate transportation services.

Education

Donbas State Pedagogical University
Bachelor's Degree in Philology (English and German Languages and Literature)
Sloviansk, Ukraine
2013 – 2017

Technical Skills
Microsoft Office 365 (Word, Excel, PowerPoint, Outlook), Microsoft Teams, Webex, Google Meet,
Microsoft Dynamics AX (Axapta), IFS Applications, DocuWare, M.E.Doc, FlyDoc, Vchasno, 1C, BAF,
Worksection, Canva, AI Tools.

Languages
Ukrainian — Native
Russian — Native
English — Upper-Intermediate (B2)
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