Olha

Olha Lykharieva

Executive Assistant

Kramatorsk, Donetsk Region, Ukraine

Phone: [open contact info](look above in the "contact info" section)

Email: [open contact info](look above in the "contact info" section)

PROFESSIONAL SUMMARY
Executive Assistant with over 6 years of experience providing high-level administrative
support to C-level executives in manufacturing and pharmaceutical companies. Skilled in
calendar management, international travel coordination, executive communications,
meeting organization, document management, and cross-functional collaboration. Proactive,
highly organized, and fluent in Ukrainian and Russian, with upper-intermediate English
proficiency.

PROFESSIONAL EXPERIENCE

Secretary
Kronospan UA, Novovolynsk, Ukraine
February 2025 – March 2025

 Managed incoming and outgoing correspondence, including courier deliveries.
 Maintained electronic document records using DocuWare.
 Managed the company's executive orders register and coordinated the collection of
required signatures.
 Organized and coordinated online meetings via Microsoft Teams and Webex.
 Handled the General Director's business correspondence.
 Prepared, printed, and archived documents and reports for the General Director.
 Provided day-to-day office administration and ensured the smooth operation of the
office.
 Welcomed and assisted visitors and business guests.
 Prepared a daily international news briefing for the General Director.

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Executive Assistant to the Executive Director
JSC Halychpharm, Lviv, Ukraine
September 2022 – August 2024

 Managed business documentation and maintained accurate records.
 Handled incoming email correspondence and ensured timely communication.
 Coordinated meetings, prepared agendas, and recorded meeting minutes.
 Managed the Executive Director's calendar and email using Microsoft Outlook.
 Worked with electronic document management systems, including Vchasno, FlyDoc,
1C, and BAF.
 Processed and approved purchase requisitions in IFS Applications.
 Provided backup support for the Business Travel Manager, including:
o preparing business travel orders;
o booking hotels and transportation;
o processing travel-related invoices;
o coordinating logistics for nationwide training events;
o arranging qualified electronic signatures (QES) for employees.
 Assisted the Executive Director with confidential and ad hoc assignments.
 Managed incoming calls and coordinated communications.
 Maintained office organization and ensured a professional working environment.
 Coordinated office supplies and refreshments.

Assistant to the General Director
Zeus Ceramica JSC, Sloviansk, Ukraine
October 2018 – August 2022

 Attended Management Committee meetings and prepared meeting minutes in
Ukrainian and English.
 Coordinated domestic and international business travel, including hotel reservations,
train and flight bookings, airport transfers, and travel insurance.
 Provided executive support and handled confidential and ad hoc assignments for the
General Director.
 Assisted international visitors and coordinated their visits.
 Coordinated domestic and international courier shipments with Nova Poshta, DHL,
and GlobalPost, including shipping documentation and invoice processing.

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  Translated business documents, correspondence, and communications between
Ukrainian, English, and Russian.
 Maintained contracts, specifications, and invoices in Microsoft Dynamics AX
(Axapta).
 Managed electronic documentation using M.E.Doc and worked extensively with
Microsoft Office.
 Assisted with recruitment by posting vacancies, reviewing candidate applications,
and supporting the hiring process.
 Maintained document management systems and company archives.
 Coordinated office administration, including procurement of office supplies and
refreshments.
 Managed incoming calls, correspondence, and visitor reception.
 Assisted in organizing corporate events and internal company activities.
 Coordinated employee communications regarding company holidays and internal
announcements.
 Coordinated corporate transportation services.

Education

Donbas State Pedagogical University
Bachelor's Degree in Philology (English and German Languages and Literature)
Sloviansk, Ukraine
2013 – 2017

Technical Skills

 Microsoft Office 365 (Word, Excel, PowerPoint, Outlook)
 Microsoft Teams, Webex, Google Meet
 Microsoft Dynamics AX (Axapta)
 IFS Applications
 DocuWare
 M.E.Doc
 FlyDoc
 Vchasno
 1C, BAF
 Worksection
 Canva

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Languages

 Ukrainian — Native
 Russian — Native
 English — Upper-Intermediate (B2)

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