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Anna Ananich
ExecutiveAssistanttoCEO / Personal Assistant to Founder
Dnipro · [open contact info](look above in the "contact info" section) · [open contact info](look above in the "contact info" section) · @anna_nnich

PROFESSIONAL SUMMARY

Executive Assistant with approximately 1.7 years of daily direct support to the founder/CEO of a performance
marketing agency (Meta Ads, Google Ads, TikTok Ads, SEO). My role goes beyond administration: I partly coordinate
operations between the CEO and team leaders, manage recruitment from vacancy to signing of NDA, develop
onboarding for new employees (sales managers) and partly participate in managing internal and commercial projects
from start to finish. I am comfortable working in an environment of ambiguity - the CEO conveys a problem, not an
instruction, and I explore options, propose solutions and bring it to completion. I am fluent in the digital environment:
CRM and automation, AI and no-code tools, landing pages, marketer briefs and reporting in Google Sheets and
Finmap. Strict confidentiality regarding contracts, proposals, non-disclosure agreements, and confidential business
information.

KEY COMPETENCIES

Executive Support Operations Coordination Project Management

Recruitment & Sourcing Candidate Screening & Interviews Onboarding Coordination

Stakeholder Management Business & Market Research Task & Deadline Tracking

Reporting & Documentation CRM & Automation Digital Marketing Environment
AI & No-Code Tools Confidentiality & NDA Handling

PROFESSIONAL EXPERIENCE

Voice Marketing — Performance Marketing Agency January, 2025 – Present
Assistantto CEO / Founder

Act as the right hand of the Founder/CEO: manage his meeting agenda with candidates, lawyers, notaries,
contractors and partners, source the right specialists or services for each request, and make sure agreements
and follow-ups are never lost.
Own recruitment coordination end to end: vacancy design and publication (publication on job boards, Telegram,
Instagram, Treads), multi- channel sourcing including paid recruitment campaigns, CV analysis and screening,
first-stage interviews, structured feedback for managers, offer preparation and alignment, NDA and document
signing, handover to the responsible Team Lead.
Contribute to quarterly and annual planning together with the CEO and Team Leads: review existing processes
with an outside perspective, challenge assumptions, flag risks early and propose practical improvements — the
contribution most valued by management.
Build and maintain task and progress tracking systems: consolidate statuses from Team Leads, keep plans
current, follow up on commitments and deliver consolidated management reporting to the CEO.
Design and run the onboarding and adaptation process for new hires: role-based adaptation plans approved by
the CEO, coordination of first meetings with managers, and acting as first point of contact between new
employees and management.
Prepare business documentation and materials: contracts, NDAs, commercial proposals, presentations, internal
policies and job descriptions; maintain operational and financial reporting in Google Sheets and Finmap.
 Coordinate digital and marketing execution without acting as a specialist: write briefs for performance and content
specialists, build one-page sites with no-code/AI tools, work with landing pages, CRM automation, chatbots and
Instagram content, and track delivery to deadline.

Support business development through an outbound channel (KeyCall auto-dialing): partner and self-sourced
database preparation, campaign launch, process control, result handling and contribution to the sales plan.

SELECTED PROJECTS / ADDITIONAL EXPERIENCE

Project Coordination & Management — Confidential / NDA Projects
Coordinated end-to-end execution of multiple internal and commercial projects, from initial task definition to
implementation and delivery.
Translated CEO and management requests into clear tasks, briefs, and action plans for contractors and specialists.
Sourced and coordinated external contractors, suppliers, and service providers; managed communication and follow-
ups.
Controlled project timelines, task completion, deliverables, and dependencies across multiple participants.
Managed supplier and partner communication, including verification, negotiations, and coordination of logistics and
international deliveries.
Researched and compared solutions, services, suppliers, and educational programs to support CEO decision-making.
Prepared concise, decision-ready summaries and recommendations based on research.
Coordinated purchases, contracts, and other administrative processes related to project execution.
Maintained confidentiality when working with sensitive business information and projects covered by NDA.

TOOLS

CRM / Automation NetHunt, CRM automation, chatbot builders, SendPulse, KeyCall

Project Management / Google Workspace, Notion, process documentation, job descriptions
Documentation

Finance / Reporting Finmap, Google Sheets reporting

AI / No-Code AI assistants for research and content, Lovable, no-code landing page builders

Recruitment Job portals & boards, Telegram channels, Instagram sourcing, paid recruitment
campaigns
Marketing Meta Ads / Google Ads / TikTok Ads environment (coordination), landing pages,
presentations, commercial proposals

EDUCATION LANGUAGES

01.09.2020 – 30.06.2024 Ukrainian — Native
National Technical University “Dnipro Polytechnic” English — A2 (Elementary)
Bachelor’s Degree in Management

References and details of confidential (NDA) projects available on request.