Vitalina

VITALINA VOLODCHENKO
Senior Recruiter | Talent Acquisition Specialist | Full-Cycle and International Hiring
Ubud, Bali, Indonesia (UTC+8) | Open to Remote and Relocation
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PROFESSIONAL SUMMARY
Talent acquisition professional with 14+ years of full-cycle recruitment, including 7 years as founder and director of an international staffing agency. Places 300+ candidates per year into highly regulated technical, operational and management roles, built a screened talent database of 10,000+ profiles, and has led recruitment teams of up to 10. Owns the hiring process end to end - intake meeting, sourcing, competency-based interviewing, offer negotiation and onboarding - and has rebuilt that process around AI-assisted sourcing and screening. Works across international and remote markets in English, Ukrainian and Russian.
CORE COMPETENCIES
Recruitment: Full-cycle recruitment, end-to-end talent acquisition, executive search, volume recruitment, candidate sourcing, Boolean search, passive candidate outreach, competency-based interviewing, behavioral interviewing, candidate screening, talent pipeline development, offer negotiation, reference and background verification, onboarding
HR and People Operations: Workforce planning, job specifications and role scorecards, salary benchmarking, recruitment KPIs and reporting, time-to-hire and cost-per-hire optimization, performance reviews, team training and development, HR compliance and document control, stakeholder and hiring manager management, employee retention
AI and Automation: AI-assisted candidate sourcing and CV screening, automated shortlisting and candidate scoring, personalized outreach automation, prompt engineering, ChatGPT and Claude, workflow automation (Make, Zapier, n8n), CRM data enrichment, automated pipeline reporting, chatbot design and deployment, WhatsApp Business and Telegram bot automation
Systems and Tools: Applicant Tracking Systems (ATS), crew management systems, LinkedIn Recruiter, LinkedIn Sales Navigator, candidate CRM and database management, recruitment analytics and reporting, Microsoft Office (Excel, Word, Outlook, PowerPoint), Google Workspace, Zoom, Microsoft Teams, Slack, Notion
Client and Commercial: B2B business development, C-level client acquisition and retention, contract and terms negotiation, account management, service-level negotiation, stakeholder management, long-term partnership building, cross-cultural communication
Languages: Ukrainian (Native), Russian (Fluent), English (Advanced C1), Indonesian (Basic)
PROFESSIONAL EXPERIENCE
Founder and Director
UpEasy - Digital and AI Automation Studio | Bali, Indonesia (Remote) | 2025 - Present
• Founded and operate a productized digital studio delivering websites, chatbots and workflow automation to international service businesses, owning positioning, offer design, pricing and delivery end to end.
• Built AI-assisted recruitment automation covering candidate sourcing, CV parsing and screening, automated shortlisting and personalized outreach at scale, reducing manual sourcing time on repeat searches.
• Designed and deployed lead-capture chatbots and messaging funnels across WhatsApp, Telegram and SMS that qualify enquiries automatically and hand off to a human at the right stage.
• Delivered accessible (WCAG and ADA compliant) marketing websites end to end - discovery, copy, design, build and launch - deployed on serverless infrastructure with analytics and conversion tracking.
Freelance Recruitment Consultant
Independent | Remote, International Clients | May 2024 - April 2025
• Continued full-cycle recruitment on an independent consulting basis for international clients after relocating from Ukraine, taking selection mandates for technical, operational and management roles.
• Delivered sourcing, screening, competency-based interviewing, shortlist presentation and offer support as a standalone service, working directly with hiring principals.
• Re-activated an existing candidate network of 10,000+ profiles, filling mandates from a warm pipeline rather than starting each search from scratch.
Founder and Director (Head of Recruitment)
New Star Marine LLC - International Crewing and Staffing Agency | Odesa, Ukraine (Remote-First) | April 2017 - May 2024
• Placed 300+ candidates per year into senior technical, operational and management roles by running the full cycle in-house - intake meeting, sourcing, competency-based screening, client presentation, offer negotiation and onboarding.
• Built a talent pool of 10,000+ screened candidate profiles by systematizing sourcing across job boards, referral networks and passive outreach, enabling urgent replacement requests to be filled from an already-qualified pipeline.
• Scaled and led a team of up to 10 recruiters and administrators, defining role scorecards, individual KPI targets and a regular performance review cycle.
• Converted vague client hiring requests into defined role specifications, salary benchmarks and realistic sourcing strategies at the intake stage, which is what won and retained C-level accounts.
• Kept candidate documentation at 100% compliance with MLC 2006, STCW, ISM and flag-state requirements through a pre-deployment verification checklist applied to every placement.
• Owned the full P&L - pricing, budgeting, financial reporting and cost control - and kept operations running through the COVID disruption and the full-scale war in Ukraine by moving the team to a fully remote model.
Director, Ukrainian Branch
DESE Crew Management - International Recruitment Agency | Odesa, Ukraine | August 2018 - May 2019
• Invited by an international operator to launch and lead their Ukrainian branch while concurrently running New Star Marine, managing two organisations, two client bases and two teams in parallel.
• Ran all recruitment and staffing operations for the branch, owning the pipeline end to end - sourcing, interviewing, credential verification, database maintenance and deployment coordination - while reporting to global headquarters.
• Built the branch team from the ground up by hiring, onboarding, training and supervising specialists against defined placement targets.
• Owned branch budgeting, financial reporting and performance metrics, giving headquarters a monthly view of cost per placement and pipeline health.
Acting Director and Senior Recruitment Consultant
South Star Ltd. - Crewing and Staffing Agency | Odesa, Ukraine | January 2014 - April 2017
• Managed full-cycle recruitment operations and supervised HR and administrative teams, standardizing how candidates were assessed, verified and tracked through to placement.
• Resolved urgent staffing shortages and last-minute replacement requests within the same day by maintaining a stand-by shortlist of pre-verified candidates for high-turnover roles.
• Built and grew client relationships, negotiating service terms and hiring requirements directly with shipowners and operators.
Assistant to the Director (Recruitment and Administration)
South Star Ltd. | Odesa, Ukraine | January 2012 - January 2014
• Supported recruitment and executive operations, owning candidate record-keeping, documentation and activity reporting for the active pipeline.
Assistant to the Director
Star Trans Logistic LLC - Logistics and Freight Forwarding | Odesa, Ukraine | January 2011 - January 2012
• Provided administrative and operational support to executive management, preparing logistics documentation, contracts and company reports.
EDUCATION
Master's Degree, Commodity Science and Customs Expertise
Odessa National Academy of Food Technologies (ONAPT), Odesa, Ukraine | 2014
PROFESSIONAL DEVELOPMENT
Crew Management and HR in Shipping | Maritime Regulations and Compliance (MLC 2006, STCW, ISM) | Project Management Essentials | Business Communication and Negotiation | Leadership and Team Management