Yuliia

JULIA KALYNIUK
Senior Executive Assistant/Business Operations Support
Calgary, AB | [open contact info](look above in the "contact info" section) | 825-288-7375

SUMMARY
Executive Assistant with progressive experience supporting C-suite and President-level leadership across professional services
and industrial sectors, including concurrent support for multiple senior executives at Stratus Electrical & Instrumentation and a
separate portfolio company. Skilled in managing confidential information with discretion, coordinating complex executive travel
and scheduling, and maintaining data accuracy across CRM and business platforms. Background spans business development
support, opportunity tracking, and billing/invoicing oversight, paired with advanced MS Office proficiency and strong writing,
proofing, and editing skills.

PROFESSIONAL EXPERIENCE

Nov 2025 – Present

Senior Executive Assistant — Stratus Electrical & Instrumentation
Supporting two President-level executives, providing high-level coordination across HR, governance, scheduling, strategic initiatives,
finance, technology, events, and external relations.
Human Resources & People Support
• Maintaining org charts and workforce planning documentation.
• Supporting recruiting discussions and hiring initiatives; tracking HR metrics and reporting.
• Drafting and maintaining company policies and governance documentation; managing organizational documentation
libraries and standards.
• Coordinating leadership development and team-building initiatives.
Executive Support & Meeting Administration
• Managing calendars and scheduling for two President-level executives, resolving conflicts and coordinating meeting
logistics.
• Preparing agendas, meeting packages, and minutes; tracking action items and follow-up commitments across strategic,
financial, and operational discussions.
• Documenting leadership discussions on hiring plans, financial reviews, and operational updates, maintaining organizational
accountability on decisions and deliverables.
• Managing executive health appointments and personal administrative matters as required.
Strategic Projects & Corporate Governance
• Researching and developing business initiatives, including stakeholder analysis, recommendations, and implementation
timelines.
• Leading coordination of memorial scholarship/bursary programs and charitable initiatives.
Finance, Procurement & Administration
• Reviewing invoices and payment requests; coordinating resolution of expense and billing issues.
• Supporting budget-related discussions and financial reviews; auditing charges and reconciling accounts.
• Coordinating purchases and vendor orders, and supporting supplier registrations and company profile submissions.
• Managing membership, club, and subscription account inquiries.
Technology & Vendor Management
• Acting as liaison with IT providers, managing system access, OneDrive migrations, and user support escalations.
• Coordinating technology troubleshooting for executives and staff, and tracking software, licensing, and platform issues.
Events, Sponsorships & Business Development
• Coordinating golf tournaments, charity events, sponsorships, and hospitality programs, including registrations, volunteers,
certifications, and logistics.
• Coordinating networking meetings, industry events, and conference tracking; supporting sponsorship and
relationship-building activities.

• Distributing market opportunities and sales leads to leadership teams.
External Relations & Regulatory Compliance
• Serving as primary point of contact with universities (NAIT), industry associations, vendors, healthcare providers, IT
providers, customers, and strategic partners.
• Tracking permits, certificates, renewals, and compliance requirements; coordinating documentation for municipal and
regulatory approvals.
• Supporting First Nations Major Projects Coalition (FNMPC) leadership, including stakeholder meetings, conference logistics,
and executive engagement with Indigenous, industry, and community partners.
•
Jan 2024 – Nov 2025

Executive Assistant — Gemstone Lights
HR, Training & Development
• Developed onboarding documents and training manuals for sales professionals.
• Built and managed courses in the Tutor LMS system for employees and a 700+ dealer network.
• Designed orientation materials and coordinated onboarding sessions with new hires.
Executive Support & Office Management
• Managed the VP's calendar and scheduled appointments.
• Coordinated travel arrangements and itineraries.
• Handled correspondence and communications.
• Managed office supplies and equipment.
• Assisted with budget preparation and expense management.
• Supported special projects and initiatives as needed.
Reporting & Data Management
• Prepared multiple business reports, including financial summaries, projections, and market analysis.
• Compiled sales data and assisted with quarterly and annual reporting.
• Conducted research and gathered market trends and competitor analysis.
• Managed and updated the CRM system, and maintained databases for data accuracy.
• Created automated processes for data entry and processing, and implemented tools for repetitive tasks.
Sales, Marketing & Event Support
• Coordinated meetings and communications within the sales team; assisted with presentations and proposals.
• Managed dealer accounts, communications, and promotional activities.
• Created and scheduled social media content and newsletters, and monitored engagement analytics.
• Organized internal and external events for 700+ participants.

May 2023 – Sep 2023

IT Talent Acquisition Specialist — Agilus Work Solutions
• Implemented sourcing strategies across job boards, professional networks, and referrals to attract qualified candidates.
• Crafted job descriptions and advertisements tailored to different platforms.
• Screened resumes and conducted preliminary interviews to assess qualifications and cultural fit.
• Cultivated candidate relationships and supported employer branding initiatives.

Aug 2022 – Feb 2023

IT Recruiter — Luxoft (part of DXC)
• Supported the Western European and UK recruitment team in full-cycle recruitment, sourcing candidates and managing
roles through Lux Recruit ATS and LinkedIn Recruiter.
• Recruited IT talent for tier-1 banking clients including RBC, TD Securities, Citi, and London Stock Exchange Group, achieving
an 80% technical-interview pass rate.

• Built in-depth knowledge of the global banking-sector job market.
Aug 2018 – Aug 2022

Executive Assistant to CEO & Interpreter — Akkerman Engineering & Software
formerly BIIR Bojer Innovativ
• Collaborated with hiring managers and HR to extend employment offers and facilitate onboarding, managing applicant data
within the ATS in compliance with data protection regulations.
• Monitored recruitment metrics (time-to-fill, cost-per-hire, source-of-hire) and prepared reports to optimize recruitment
strategy.
• Provided daily administrative and executive support to the CEO, HR Director, and members of the board of directors.
• Delivered translation and interpretation services supporting business operations with international partners in the
renewable energy (wind turbine) sector, ~200 employees.
• Managed the executive's calendar, email, and travel arrangements, including flights, accommodation, and itineraries.
• Prepared agendas and meeting minutes, and ensured materials were available ahead of meetings.
• Processed expense reports and tracked budget expenditures.
• Acted as primary point of contact between the executive and internal/external stakeholders.
• Prepared, edited, and managed documents, presentations, and reports, and organized company events and conferences.

SKILLS
• Full-cycle recruiting, sourcing, candidate screening, and applicant tracking systems (ATS)
• HR administration: onboarding, LMS course management, workforce planning, policy development, HR metrics/reporting
• Governance documentation, policy development, and compliance tracking
• Executive calendar, travel, and meeting management; agenda and minutes preparation
• Strategic project coordination and stakeholder relations
• Business development support and opportunity/pipeline tracking
• Reporting, data analysis, CRM/database management, and process automation
• Budget support, invoicing/billing, accounts receivable, aging reports, expense management, and account reconciliation
• Vendor, IT, and technology coordination, including system access and platform troubleshooting
• Event planning, corporate sponsorships, and stakeholder relationship management
• On-site meeting logistics and Zoom/video conference coordination
• Discretion with confidential information; strong written and verbal communication; fluent in English, Ukrainian, and Russian
• Advanced proficiency in Microsoft Office, Google Suite, Notion, Canva, OneDrive, project management tools, CRM, and SAP
(Ariba) / ERP systems

EDUCATION & CERTIFICATIONS
• Master's Degree in Translation, Interpretation and International Relations
• Talent Acquisition Specialist Course — AIHR
• Recruiting, Hiring, and Onboarding Employees — University of Minnesota, Carlson School of Management
• People Analytics Course — Wharton Business School
• Tech Recruitment Certified Professional Course — DevSkiller
• Play It Safe: Manage Security Risks — Google
• Foundations of Cybersecurity — Google