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VIKTORIIA SKRYPNYK

Executive Assistant | Operations & Project Coordinator
Full-time job, Open to Remote

Kyiv, Ukraine| [open contact info](look above in the "contact info" section) | [open contact info](look above in the "contact info" section)

Linkedin:[open contact info](look above in the "contact info" section)

High-performing Executive & Operations Assistant with 7+ years of expertise in
executive support, complex travel management, supply chain coordination, and
cross-functional project management. Proven track record of supporting C-level
executives, foreign business owners, and HNWIs both remotely and on-site. Tech-savvy
professional proficient in AI-driven productivity tools, budget negotiation, and crisis
resolution. Native Ukrainian, fluent in English (B2).

KEY ACHIEVEMENTS & OPERATIONAL HIGHLIGHTS

● Successfully secured a government-funded grant to represent the company at an
international food & beverage exhibition, expanding international trade presence and
partner networks.
● Efficiently managed administrative and operational workflows across 3 key departments
simultaneously during structural shifts.
● Proactively absorbed and restructured critical department functions during team
downsizing, preventing workflow disruptions and maintaining 100% operational
continuity.
● Resolved high-stakes partner and client conflicts, turning critical situations into long-term
strategic relationships and boosting partner loyalty.
● Leverage advanced AI tools to streamline complex research, process large datasets,
and execute multi-disciplinary tasks rapidly.
● Maintain strict professional standards, discretion, and emotional composure in dynamic,
high-pressure, and confidential environments.

JOB EXPERIENCE

Personal Assistant to Business Owner | LLC «Arsenal Patriota» (Defense &
Military Industry) 01/2026 – 09/2026

● Delivered comprehensive 1-on-1 executive and personal support to the
company Founder, managing an ever-changing multi-faceted business and
personal schedule.
● Managed private real estate assets and property projects, leading
contractor vetting, budget approvals, and timeline tracking for renovations
and property sales (working with legal and real estate teams).
● Designed bespoke international travel experiences, arranging luxury
lodging, transfers, cultural itineraries, and VIP concierge requests globally.
● Organized personal health, wellness, and lifestyle logistics, liaising with
top private medical clinics, managing health schedules, and catering to
personal preferences.
● Maintained full confidentiality and NDA adherence while handling
high-stakes operational and personal matters in a fast-paced defense sector
environment.

Executive Assistant to Leadership & Office Manager | LLC «KR Ingredients»
(Food Production & Agro-Industry), Kyiv 09/2024 – 09/2025

● Delivered dual Executive Assistant and Office Manager support for 3 C-level
leaders, serving as a remote assistant to the overseas Business Owner alongside the
CEO and Commercial Director.
● Executed end-to-end travel and meeting management, including flights,
accommodations, conference hall bookings, top-tier venue reservations, and full partner
meeting coordination.
● Provided 24/7 on-call travel assistance and calendar management, resolving
itinerary changes dynamically and prioritizing executive tasks across time zones.
● Managed full-cycle procurement for office needs and production equipment,
maintaining vendor relationships and controlling administrative budgets.
● Assisted with brand manager responsibilities, executing operational marketing tasks
and corporate communications.
● Spearheaded internal events and CSR projects, organizing team celebrations and
charitable programs for orphanages and military relief.

Logistics Manager | LLC “Aster-M” (Construction & Plumbing Materials Trade), Kyiv
04/2019 – 09/2024

● Coordinated daily long-distance freight logistics, overseeing a fleet mix of directly
managed company drivers and contracted external carriers (5-7 full truckloads daily).

● Sourced external transport partners and negotiated delivery terms/rates, effectively
reducing logistics expenses through active bargaining.
● Managed end-to-end payment workflows and invoicing for carriers and primary
courier services (Nova Poshta, SAT).
● Handled real-time driver assistance and crisis management, resolving unexpected
delays and force majeure situations to maintain uninterrupted delivery schedules.
● Utilized ERP/CRM software (1C, Bitrix) and freight exchanges to digitize dispatch
operations and carrier database management.

EDUCATION

Master’s Degree in Transport Technologies & Logistics Management (With Honours)
National Transport University | Kyiv, Ukraine | 2019 – 2021

● Specialization: International Transport Organization

Bachelor’s Degree in Transport Technologies

National Transport University | Kyiv, Ukraine | 2015 – 2019

● Specialization: Freight Transportation & Logistics Management.

SKILLS & TECH STACK

● Executive Support: C-Suite Remote Support, HNWI Assistance, Dynamic Calendar
Management, 24/7 Travel & Event Logistics, High-Confidentiality Management (NDA).
● Operations & Supply Chain: Procurement, Rate Negotiation, Real Estate & Property
Management, Vendor Relations, Crisis Troubleshooting.
● Software & AI: CRM, Enterprise ERP, Google Workspace, MS Office, Microsoft Teams,
Notion, NotebookLM, AI Workflow Automation.

LANGUAGE LEVEL
● Ukrainian — Native
● English — Upper-Intermediate (B2)
● Russian — Fluent