Kateryna

KATERYNA TOLOCHYNA
EXECUTIVE ASSISTANT TO CEO | FAMILY OFFICE & PRIVATE EXECUTIVE SUPPORT
Barcelona, Spain • [open contact info](look above in the "contact info" section) • [open contact info](look above in the "contact info" section)

PROFESSIONAL PROFILE

Highly organised, multilingual Executive Assistant with experience supporting a venture capital CEO and private
principals across business, personal and family operations. Skilled in complex international travel, executive
calendar and stakeholder management, investor events, family office coordination, property administration,
expenses and confidential projects. Combines high-touch service and sound judgement with a background in
financial operations, client relationships and cross-functional execution.

PROFESSIONAL EXPERIENCE

Executive Assistant to CEO — Business, Personal & Family | TA Ventures | Office of Viktoriya Tigipko
July 2025 – November 2026

Provided end-to-end executive and personal support to the CEO of a venture capital firm, managing competing
priorities across business, investments, family and international commitments.
Owned complex, frequently changing calendars across multiple time zones; coordinated meetings, executive
calls, invitations, briefings, follow-ups and scheduling with founders, investors, partners and senior
stakeholders.
Arranged multi-country business and personal travel across Europe, the United States and the Middle East,
including flights, hotels, villas, ground transfers, visas and travel documentation; handled rebookings,
disruptions, refunds and special requests.
Coordinated investor relations logistics, LP dinners and breakfasts, roadshows, meetings and venture capital
events; managed guest communication, venue bookings, itineraries and calendar integration.
Supported participation in conferences, speaking engagements, university lectures and media appearances,
liaising with organisers, PR teams and external stakeholders on schedules and logistics.
Managed personal and family administration, including education-related coordination, appointments,
residential arrangements, household services and travel for family members.
Oversaw administrative aspects of residences and rental properties: communication with owners, agents and
contractors, service appointments, maintenance, utilities, leases and invoice follow-up.
Prepared and tracked expense reports, payments, invoices and service-provider charges; maintained detailed
records and coordinated with finance on approvals and reconciliation.
Managed sensitive correspondence, confidential information, vendor negotiations and urgent ad hoc requests
with discretion; documented processes and supported structured handover of responsibilities.

Executive Assistant — Family Office | Private Family Office | Confidential principal
2024 – July 2025

Provided hands-on personal and executive assistance to a private principal, coordinating daily priorities,
confidential requests and service providers.
Managed calendars, appointments, international and local travel arrangements, reservations and personal
logistics.
Coordinated household and property administration, maintenance appointments, vendors, invoices and related
follow-ups.
Supported family scheduling, lifestyle requests, personal purchases and errands, maintaining a high standard of
service and discretion.
Kept documents, correspondence, payment information and task trackers organised; acted as a reliable point of
contact across multiple parties.

KATERYNA TOLOCHYNA • EXECUTIVE SUPPORT

EARLIER CAREER

Operational Finance Manager | Mercats City | Barcelona, Spain
2022 – 2024

Managed internal payments and processed high-volume financial requests (300+ per day), maintaining accuracy
and adherence to operational controls.
Resolved transaction incidents and collaborated with banks, payment providers, anti-fraud, KYC, customer
support and commercial teams across international markets.
Contributed to audit, process improvement, internal guidelines, automation initiatives, risk monitoring and
onboarding of new colleagues.

Account Relationship Manager | FA Service | Kyiv, Ukraine
2021 – 2022

Managed B2B client relationships, addressed client needs and developed retention and growth opportunities.
Supported sales planning, partnerships, event sponsorship, client meetings and revenue-generating business
development.

Product Manager | Gravitec IT | Kyiv, Ukraine
2020 – 2021

Supported product performance tracking, client presentations, account retention and B2B partnerships.
Contributed to Polish market development, commercial negotiations and product planning.

CORE COMPETENCIES

C-suite Executive Support • Private & Family Office Operations • Complex Calendar Management • International
Travel & Itinerary Planning • Investor & Stakeholder Relations • Event & Roadshow Coordination • Household &
Property Administration • Expense Reporting & Payments • Vendor Management & Negotiations • Confidential
Correspondence • Cross-border Logistics • Problem-solving & Crisis Management

DIGITAL TOOLS

Microsoft Office (Excel, Word, PowerPoint, Outlook) • Google Workspace & Google Calendar • Calendly • HubSpot
• Jira Service Management • Zendesk • Miro

LANGUAGES

Ukrainian — Native • English — C1 • Russian — C1 • Polish — B2 • Spanish — B1

EDUCATION & PROFESSIONAL DEVELOPMENT

WSB Merito University, Wrocław — Bachelor’s studies in Administration / Marketing (2018–2020)
Project Management Meets Design Thinking — Certificate (2018)

KATERYNA TOLOCHYNA • EXECUTIVE SUPPORT