Eugenia

Grachova Eugenia Viktorivna – Грачова Евгенiя Вiкторiвна
Date of birth: 22.07.1986
Residential address: Odesa, str. Lustdorfskaya road, bldg. 123/5, app.60
Mobile: [open contact info](look above in the "contact info" section)
e-mail: [open contact info](look above in the "contact info" section)

Work experience (total work experience – 16 years)

From 01.10.2025 to the present day - The Norwegian Refugee Council (NRC) – position Finance Coordinator.
Professional activity in the company:
- Review payment documents and ensure accuracy and compliance with donor requirements.
- Oversee with Banks, their reconciliations.
- Ensure that the accounting, monitoring, and reporting are according to company and Donor procedures.
- Review and ensure accuracy of all the financial data entered in to Finance program.
- Ensure data archiving as per company standards and policies.
- Review and ensure accuracy of an implementing partner financial report and respective supporting documents.
- Support Finance Manager in following up with the budget holders on spending plans and monthly cash forecast
- Support project/programme staff in budget preparation, spending plans and BVA monitoring and timely payments
- Support area off month end, year end and project end closures as per NRC and donor procedures.
- Ensure optimal allocation of expenses in line with approved budgets and projected expenditures (master budget, allocation tables, etc.).

From 18.07.2023 to the present day - The Norwegian Refugee Council (NRC) – Finance Officer (Compliance Officer)
Professional activity in the company:
- Providing day-to-day posting expenses related to the projects and following up all accruals and prepayments.
- Preparing and filing all transactions, prepared in accordance with the NRC's standards -electronic and physical. Responsible for collecting all primary documents and their compliance to actual procedures.
- Participation in tender procurements and selection of suppliers.
- Providing monthly bank reconciliation and other month closure procedures, ensuring the accuracy of the ledger and all supporting documentation.
- Provide support and guidance on project specific external and internal audits. Preparation of all documents requested by the audit.
- Verification of invoices and vouchers from suppliers, ensure they are accurate and fully approved (code on all vouchers, valid account/Project Code/Donor Code) and ensuring timely payment of contractors, suppliers and other expenditures.
- Ensure Compliance with Donor specific rules and regulations through regular Bridger checks throughout the project implementation period.
- Ensure compliance with NRC policies, handbooks, and guidelines. Evaluation of the soundness, adequacy, and effectiveness of current in country practices against NRC’s operational standards as expressed in the various policy documents, handbooks and other guidelines in the areas of program, finance, HR, administration, logistics.
- Implementation and training staff on NRC's Risk and Compliance policies and procedures. Ensuring capacity building of relevant staff in Area Offices and transferring of key skills.
- Advice and support line managers and staff on Risk and Compliance procedures, policies, and documents required.
- Prepare periodic related reports, advise on best practices, and suggest improvements.

From 01.02.2023 to 05.07.2023 – Separate Subdivision “Charitable Fund “Swiss Church Aid (HEKS/EPER)” – position Finance Assistant
Professional activity in the company:
- Supporting of carrying out of the accounting, financial and HR management in compliance with Fund’s policies, procedures, and local legislation.
- Provide support and assistance to all staff in relation to financial, HR procedures and requirements within the division, ensure they are observed by all division team.
- Assist in ensuring accounting data are correct, supervise the physical cash count on the bases, cashboxes handover, and checking of invoices.
- Filling in accounting book, make the translation form and payment vouchers, scanning and uploading documents into the Program. Checking the full package of document for payment, Procurement Requests, agreement, invoice and preparing bill for payment, according to Internal Instruction.
- Prepare documents for a new Business Trip, close previous BT, make a reconciliation the of payments for business trips.
- Participate in external and internal audits of the Fund, prepare and provide the necessary package of documents upon request.
- Contribute to the creation and maintenance of system files, both electronic and physical, on
financial, HR and administrative issues of the division.
- Carry out record keeping, registration of incoming/outgoing letters of the division, signing of the necessary financial and HR documents for the employees of the division.
- Ensure compliance with legal requirements (HR, administrative, financial).

From 01.06.2016 to 31.01.2023 - Private enterprise Abotok Amer (chain of clothing stores) – position Fnancial manager.
Professional activity in the company:
– Verification of revenue/expenditure invoices.
- Formation of reports on the company's activities: data analysis and preparation of reports on the level of sales, receipts and costs of goods.
- Internal accounting and database management.
- Recruiting, conducting interviews.
- Employee payroll.
- Hiring/dismissing employees, drawing up employment contracts, drawing up transfer orders, salary changes and other internal transfers.
- Maintaining a monthly staff timesheet, drawing up staff work schedules, vacation schedules.
- Development of advertising products (internal, external advertising), marketing events, promotion of the store network in social networks (Viber, Instagram).

From 14.06.2015 to 31.05.2016 - Fitness system "Higher League"- position Accountant.
Professional activity in the company:
- Performed monthly payroll calculations for 60 employees (sick leave, vacations).
– Daily checking of cash reports for the day.
- Working with the client base.
- Carrying out an inventory of the company's fixed assets (production inventory, equipment), checking the completeness and correctness of the display in the accounting of property valuation.
- Control of mutual settlements with service providers.
- Creation of monthly reports in the Peach Tree accounting program.
- posting of invoices and payments in the Peach Tree accounting program.
- work in the B-52 program - Fitness, Hotel, Cosmetology.

From 01.06.2008 to 08.06.2015 –Subsidiary with foreign investments "Economy International Shipping Agency Limited", Odesa– position Economist.
Professional activity in the company:
- Invoicing, preparation of primary documentation for clients (signature and affixing of seals, more than 200 counterparties per month), control of return of documents.
- conducting telephone conversations, mail correspondence with 200 clients per month in order to identify the client's needs in terms of accounting document flow. Preparation of duplicates of primary documents, conducting mutual settlements with clients and carrying out reconciliations according to mutual settlements, drawing up acts of reconciliation.
- differentiation of issued invoices and payments in financial and accounting programs; preparation of closing payment documents (more than 100 payments per day). Work in the "Bank-Client" system.
- verification of invoices from suppliers (DPK Odesa, IMTP, Odemara), their distribution in financial and accounting programs. Interaction with suppliers on the application of tariffs in accordance with concluded contracts.
- Control of suppliers' performance of reporting and accounting documentation obligations (up to 10 contractors per month).
- preparation of documents for internal and counter-inspections of the State Tax Inspectorate, preparation of the answer;
- Preparation of internal financial summaries and reports.

Education:
Odessa State Economic University, Faculty - International Economics, specialty - Marketing

Professional skills:
– Confident PC user (Microsoft Office, 1-C accountant program);
– Experience working with bank software;
– Working with container databases;
– Skills of conducting cash operations;
–Skills in drawing up primary documents, knowledge of rules and experience in tax and accounting in a specific area;
- Ability to work with large volumes of data.
- Ukrainian, Russian - fluently;
– English – upper-intermediate, B2

Personal qualities: Responsibility, diligence, purposefulness, analytical mind, ability to work in a team, communication, organization.