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Work experience

Project Management Operations,Project assistant, SAP implementation project

from 11.2015 to now (8 years 6 months)
Jacobs Douwe Egberts Ukraine, Киев (Food industry)

Project function:
•Responsible for project details consolidation
•Gap files tracking and consolidation
•Project presentation preparing
•Project expenses tracking within approved budget
•Preparing finance statements and report for Project Manager(monthly based system)
•Project recruitment
•Source to Pay Key User

Administrative function:
•Project Team support
•Project materials preparing
•Full support re business trips (visa preparing, hotels, tickets, per diem etc.)
•Day to day collaboration with Vendors, Agencies and internal Clients within office and Project Team needs
•Document flow
•Events organization for Project Team
•Preparing of Marketing Materials
•Working in SRM and SAP systems
•Management of office function

Event Coordinator

from 09.2014 to 07.2015 (10 months)
Microsoft Ukraine, Киев (IT)

•Responsible for execution of marketing activities within whole subsidiary in close cooperation with all departments as cross functional project manager
•Participating in marketing activities development with marketing managers, product group leads and marketing communications manager
•Designing and executing marketing (seminars, conferences, workshops for different target audiences from scratch: IT Professionals, Developers, Business Decision Makers, etc.) and corporate events (parties & team buildings)
•Managing procurement & vendor management for marketing activities
•Controlling logistics and preparation of events cycle, cost estimations for marketing activities and events
•Events concepts designing and implementation
•Evaluating events efficiency towards cost efficiency and productivity of cross segment involvement and agency assessment to provide after event analytics
•Scanning and planning participation in third party events; negotiating and maintaining partner relations with vendors and third party events partners

Administrative Manager

from 12.2010 to 08.2014 (3 years 8 months)
WE Partners, Киев (Executive Search)

Organization function:
•Responsible for HR events and corporate events organization
•Building up effective communication with forums and conferences coordinators for brand awareness, potential business development, exchange of experience and information on the market, company PR
•Logistic and visas support for Client and Candidates, Kiev office (visas issues, tickets and hotel booking, logistics)
•Responsible for administrative support during Clients and Candidates meetings (top-management level)
•Day - to - day communication with TOP- managers.(Candidates as well as Clients):
•Meeting organization, emailing, communication re agreements and other project documents
•Day - to- day administrative support to Senior Partner/General Manager
•Controlling General Manager’s instruction fulfillment
•Responsible for General Manager’s meetings coordinating
•Information support:
• providing day to day information regarding actual market news, professional events, conference calls and meetings
•Project supporting, control over the report providing in time (both internally and for the Clients)
•Responsible for maintaining loyal relationships with customers: Client’s presents preparation (presents conception, presents distribution, up to 80 pieces, contractors’ control

•Administrative function:
•Management of office function
•Coordinating Office rebuilding project in 2013 (rooms for negotiation, open space, communication with contractors. Responsible for relocating.)
•Searching for contractors in the construction and renovation work, supervision of
repair processes
•Responsible for internal HR function (HR administration and primary book-keeping)
•Responsible for company documental flow
•Preparing agreements with business partners
•Day – to –day business mailing
•Finance function:
•Responsible for primary documentation preparation for accounting and reporting system
•Pay rolling
•Preparing finance statements and report for General Manager and Chief Finance Officer (weekly and monthly based system)
•Budgeting and controlling administration-spent items for the period up to one year, cost analysis, cost optimization
•Communication with finance institutions and tax inspection
•Working with online banking system (Client – Bank)
•Working with data base system Expert Personal
•Day to day information updating re project terms, payment of bills, BD meetings, new contacts and projects. Unloading of report and project documents.

Education

Kiev National University of Trade and Economy, Kiev, Ukraine

Hotel, restaurant and tourism industry Management of organization, Киев
Higher, from 2005 to 2010 (4 years 10 months)

Additional information

Ukrainian (Native),Russian (Fluent),English (Fluent)