Оксана

Project coordinator, operations manager, 35 000 UAH

Employment type:
full-time
Age:
43 years
City of residence:
Kharkiv
Ready to work:
Remote

Contact information

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Work experience

Project & Operations Manager

from 10.2025 to now (10 months)
TimmiAcademy, Дистанційно (Освіта, наука)

- Built operational processes from scratch as part of launching an educational startup and coordinated the project's daily operations.
- Planned and coordinated webinars and online courses, organized team meetings, monitored tasks, deadlines, and product readiness.
- Coordinated communication between the founder, subject matter experts, methodologist, SMM manager, PPC specialists, designer, and developer.
- Participated in the development of the online learning platform: tested new features, suggested improvements, and worked with the developer on updates.
- Administered the learning platform: created and updated courses, uploaded lessons, tests, and learning materials, and managed blog content.
- Searched for and communicated with influencers, negotiated partnerships, prepared briefs, and approved promotional materials.
Set up email marketing campaigns: created email templates, automated workflows, and marketing newsletters.
- Provided organizational and technical support to course participants, managed Telegram communities, and coordinated grant programs.
- Prepared reports on sales, marketing campaigns, social media performance, and influencer collaborations; created Google Forms for surveys, feedback, and grant applications.

Lead generation manager

from 09.2023 to 10.2025 (2 years 2 months)
Efisco, Харків (IT)

- Coordinated the lead generation process and client interactions.
- Maintained and updated databases in CRM systems.
- Organized communication flow and scheduled meetings with clients.
- Maintained reporting and supported the full lead generation lifecycle.

Project coordinator

from 03.2021 to 09.2023 (2 years 7 months)
Vasyl Khmelnytskyi foundation - K.Fund, Київ (Освіта, наука)

The project of conducting training on the development of computer skills for the staff of social protection and healthcare institutions within the framework of the GIZ program
- Provided assistance and technical support to training participants; managed ongoing communication
- Created and maintained training schedules using TeamUp and MS Teams
- Compiled and updated database of potential attendees for outreach and planning
K.Fund School Project (IT and entrepreneurship courses)
- Supported the Project Manager throughout the project lifecycle from planning to delivery
- Coordinated 5+ cross-functional teams, tracked progress and deliverables, and ensured timeline and scope alignment
- Organized 5 student events and the Startup Speech Day (43 student projects)
- Maintained effective stakeholder communication and monitored changes in scope and timelines

Leading Consultant

from 10.2020 to 02.2021 (5 months)
Department of Digital Transformation of the Region of the Kharkiv Regi, Харків (Державні організації)

Prepared the work plan of the department and projects from the
state programs

Project manager

from 02.2018 to 10.2019 (1 year 9 months)
National Aerospace University "Kharkiv Aviation Institute", Center for, Харків (Освіта, наука)

- Conducted project kick-off meetings to define project objectives and scope, managing the tasks.
- Prepared sponsorship offers, business correspondence, and document management.
- Organized and coordinated 5+ events such as startup competitions, seminars, and trainings.
- Organized a two-day innovation festival, "KhAI Innovate," for more than 500 attendees.

Manager of advertising and information department

from 08.2015 to 01.2018 (2 years 6 months)
National Aerospace University "Kharkiv Aviation Institute", Харків (Освіта, наука)

- Organized 10+ advertising, career guidance, and entertainment events
- Promoted and advertised events on social networks

Education

Національний аерокосмічний університет ім. М.Є. Жуковського "ХАІ"

Ракетно-космічної техніки, газодинамічне-імпульсне обладнання, Харків
Higher, from 2000 to 2005 (5 years)

Additional education and certificates

2020, 2,5 місяці

Knowledge and skills

  • Internet User
  • Організаторські здібності
  • Комунікабельність
  • Робота в команді
  • Уміння аналізувати
  • Проведення презентацій
  • Управління командою
  • Аналіз даних
  • Тайм-менеджмент
  • Дотримання дедлайнів
  • Контроль документообігу
  • Ведення CRM
  • Google Docs
  • Ведення звітності
  • Google Sheets
  • MS Office
  • Відповідальність
  • Управління проєктами

Language proficiencies

  • English — average
  • Ukrainian — fluent

Additional information

Знання Agile-методологій керування проєктами, створення діаграми Ганта.
Досвід організації людей та проєктів. Комунікативні навички, планування, керування командою.

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