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Work experience

Executive assistant

from 11.2021 to now (2 years 7 months)
Metro Cash and Carry Ukraine, Київ (Роздрібна торгівля)

Create meeting(s) timelines, prepare and distribute meeting notification, correspondence, agenda and materials, as well as subsequent updates or changes
Create and maintain board minutes, structuring and archiving materials
Business-travel reporting, expences compensation (BAF\SAP systems)
Create mailings, presentations, reports for Chair and other materials for the board members
Mail, track, and follow up on the annual conflict of interest disclosure and create report for Board of Directors and Governance review
Schedule appointments and maintain travel calendars
Prepare and edit correspondence
Make travel arrangements , and visa tracking for the Board Members
Events arrangment up to 100 pax
Implementation of archival accounting of documents
Negotiations with contractors: establishment of companies through the tender process
Proofreading and drafting of contractual documentation, making adjustments (in agreement with lawyers)
Assistance in the transfer of the company to electronic document management (contract / approval / payment to the contractor), creation of accounts for employees, incl.
Control of assigned tasks from the CEO, delegation if necessary
Planning and budgeting (payments to contractors / upcoming events)

Personal\business assistant

from 02.2021 to 11.2021 (9 months)
TGR Partners, Київ (Консалтинг, бухгалтерія, аудит)

Registration of legal entitity abroad •
Taking part in project team, due to valid projects •
Cooperation and negotiations with partners and clients
Managing internal/external meetings, follow ups •
Lifestyle concierge 24\7 •
Travel support •
Everyday service arrangements (private request mostly) •
Financial responsibility •
Calculation and payment of salaries, management of personal finances of the head. •
Personal instructions of the head.

Executive assistant

from 02.2020 to 02.2021 (1 year)
AIM PARTNERS, Київ (Консалтинг, бухгалтерія, аудит)

Owner’s schedule management •
Arrangement of internal and external meetings for the owner and partners •
Compilation and control of tasks for employees •
Forming of commercial offers •
Negotiations with potential partners •
Analytics and research of markets •
Drafting, proofreading, signing of contracts •
Provision of the office from the technical side, and from the side of full life •
Drawing up presentations •
Translation of documentation from\to English Russian Ukrainian • Reception, distribution of correspondence •
Work with contractors •
Organization of events within the company

Personal Assistant to CFO

from 08.2017 to 11.2019 (2 years 3 months)
Метінвест, Київ (Металургійна промисловість, металообробка)

Drawing up and maintaining the CFO\colleagues schedule • Arrangement of meetings and negotiations with general directors of assets, holdings, enterprises, as well as with high-ranking officials. • Reception of emails, calls, paper correspondence.
Competent forwarding. •
Drawing up of presentation materials •Full interaction with partners and key clients. •
Assistance at the meetings and negotiations. •
Arrangement and support of business trips for the head, HR-business partner, as well as for heads of departments. •
Control over the employees of the Directorate on the fulfillment of the tasks of the head. •
Full direct interaction with the financial management (50 people). •
Work in the SAP (ECP) system: registration and approval of business trips, making an agreement for the procedure of approval, signing and payment of contractors' services. •
Proofreading, correction (on a legal basis, according to regulatory documents) and maintenance of an agreement for the provision of various services in any area. •
Documentary support and registration of business trips, provision of accounting reports, in accordance with the Labor Code. •
Planning the monthly budget of the finance department, as well as the annual budget exclusively for the head. •
Working with time sheets of the financial directorate for correct and in time calculation of advance payments and salaries. •
Passing the annual assessment of KPI, according to the internal management system and setting new goals

Education

ДВНЗ КНУ

Менеджмент ЗЕД, Кривий Ріг
Higher, from 2009 to 2014 (5 years)

Knowledge and skills

Language proficiencies

• English — advanced
• Ukrainian — fluent
• Russian — fluent

Additional information

Operations skills:

Introduction of archival accounting of documents
Participation in the implementation of work in the SAP system (training / adaptation of employees), in the field of contractual documentation and travel
Negotiations with contractors: establishment of companies through the tender process- proofreading and formation of contractual documentation, making adjustments (in agreement with lawyers)
Transfer of the company to electronic document management (contract / approval / payment to the contractor), creation of electronic cabinets for employees, incl.
Interaction with banks to create payroll projects
Search and selection / adaptation of personnel according to specified criteria
Opening of legal entities abroad-control of assigned tasks from the CEO, delegation if necessary
Planning and budgeting (payments to contractors / upcoming events)