Sofiia

SOFIIA VOROBEI
PERSONAL ASSISTANT / EXECUTIVE ASSISTANT
[open contact info](look above in the "contact info" section) · [open contact info](look above in the "contact info" section) (Calls, WhatsApp, Telegram) · [open contact info](look above in the "contact info" section)

PROFILE
Executive Assistant with experience supporting founders through fundraising preparation, executive operations, calendar
management, legal documentation, and client-facing communication. Skilled at leveraging AI tools daily to streamline
workflows, accelerate turnaround, and maintain high-quality execution.

PERSONAL & EXECUTIVE ASSISTANT EXPERIENCE
Founder Support / Executive Assistant · Queed · Remote Dec 2024 – May 2025
• Prepared investor pitch decks and supporting materials for fundraising and stakeholder meetings at a Saudi Arabian
energy-tech startup.
• Reviewed business plans, identified operational risks, and prepared recommendations before founder meetings and strategic
decisions.
• Managed the founder's calendar across time zones, prioritizing meetings and coordinating scheduling while handling
confidential business information.
• Reviewed dozens of European conferences and networking opportunities, consolidating actionable recommendations to
support investor relations and industry visibility.
Personal Assistant · 5 Stars Travel Agency Jun 2022 – Aug 2022; Jun 2023 – Aug 2023
• Worked directly with the agency owner to organize daily workflow, ensuring no client request or deadline was missed
(including recurring on-call support during peak periods beyond the two summer seasons).
• Identified a request-processing bottleneck causing missed bookings; designed and implemented a structured Excel tracking
system that resolved the backlog and increased profit by 12%.
• Drafted and managed client contracts, processed bookings and payments with full documentation accuracy, and resolved
contractual and billing discrepancies directly with clients and providers.

ADDITIONAL EXPERIENCE
Freelance AI Content Strategist · Remote Oct 2025 – Jul 2026
• Advised YouTube founders on content strategy, analyzed niche trends and competitors, and leveraged AI tools to streamline
production and keep multiple channels on schedule.
NICE International Exchange Program · Remote & Edinburgh, UK Mar 2025 – Jul 2025
• Selected as 1 of 10 KNU representatives for a fully funded University of Edinburgh program; led a team of 8 across 5
nationalities, achieving a 100% shift in participant perception scores.

EDUCATION
Universidad de Granada, Spain · Erasmus+ Exchange — Economics & Business Feb 2026 – Jul 2026
• Recognized among the top 1% of students by a University of Granada professor for exceptional analytical thinking,
independent research, and initiative.
Yaroslav Mudryi National Law University · Bachelor of Law (concurrent degree) Sep 2025 – Present
• Ranked 2nd among all first-year Bachelor of Law students in the cohort
Taras Shevchenko National University of Kyiv · Bachelor of International Business Sep 2024 – Present
• Wrote and defended (top grade) a thesis on AI-driven automation of business processes in international business.
• Regularly participated in university-hosted academic and policy conferences, including sessions with sitting and former
Ukrainian presidents and ministers.

SKILLS
Languages: Ukrainian (Native) · English (C2 EF SET, C1 IELTS) · German (B1) · Spanish (A2)
Core Skills: Executive support · Calendar & travel coordination · Contract administration · Client communication · Billing
reconciliation
Tools: ChatGPT · Claude · Make · Microsoft Office · Google Workspace · CRM systems · Notion · Canva