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Olena Emelianenko
Executive Assistant | Administrative & Operations Coordinator
Odesa, Ukraine | [open contact info](look above in the "contact info" section) | [open contact info](look above in the "contact info" section)
PROFILE
Executive Assistant with 10+ years of experience providing executive, administrative and operational support in international organizations (UNHCR, UNDP), Takeda and the private sector. Skilled in calendar and travel management, document control, reporting, meeting coordination, stakeholder communication and office operations. Experienced in supporting senior management in multicultural environments. English: Upper-Intermediate (B2+).
CORE COMPETENCIES
Executive Support • Calendar Management • Travel & Event Coordination • Office Administration • Document Management • Reporting • Project Support • Stakeholder Communication • Procurement Support • MS Office • Outlook • SharePoint • Viva Engage • 1C
PROFESSIONAL EXPERIENCE
Assistant| Tornado | Nov 2024 – Present
• Provide executive and administrative support to the principal.
• Manage calendar, meetings, correspondence and documentation.
• Prepare presentations, official letters, reports and meeting minutes.
• Support grant initiatives and coordinate communications and social media.
Community-Based Protection Assistant | UNHCR | May 2023 – May 2024
• Administered SharePoint, Intranet and Viva Engage platforms.
• Prepared quarterly reports and communication materials.
• Coordinated internal communications and knowledge-sharing initiatives.
• Maintained project documentation and resource libraries.
PR Specialist | UNDP | May 2022 – Jul 2022
• Prepared presentations and analytical materials.
• Supported research on the needs of Ukrainian refugees.
• Contributed to project communications and stakeholder engagement.
English Teacher (Private Practice) | 2016 – 2022
• Designed tailored learning programmes and maintained client communication.
Marketing Manager | Dealex Transport | Apr 2016 – Jul 2016
• Coordinated international business travel and visa arrangements.
• Managed office administration and procurement.
• Organized international exhibitions and marketing materials.
Regional Office Assistant | Takeda | Jun 2015 – Mar 2016
• Provided administrative support to the Regional Manager.
• Organized business travel, meetings and events.
• Prepared financial reports and maintained records in 1C.
• Coordinated vendors and office documentation.
Import Manager | Swiss & Bosh | Nov 2013 – Feb 2015
• Managed supplier communication with China.
• Coordinated procurement, production schedules and logistics.
• Handled business correspondence in English and maintained 1C records.
Export Assistant | CapAgroProdukt | Apr 2012 – Nov 2013
• Supported export operations and documentation.
• Communicated with international partners in English.
• Monitored shipment execution and delivery.
SEO Content Manager | Bestsofservice | Jan 2011 – Mar 2012
• Created and optimized English-language web content.
• Worked with developers to improve website performance.
Office Manager / Assistant Accountant | Unifol | Oct 2007 – Feb 2008
• Managed office administration and correspondence.
• Prepared primary accounting documentation and maintained 1C records.
EDUCATION
South Ukrainian National Pedagogical University named after K. D. Ushynsky
Specialist Degree in Ukrainian Language and Literature, English Language and Literature.
LANGUAGES
Ukrainian — Native
Russian — Native
English — Upper-Intermediate (B2+)
SOFTWARE
MS Office, Excel, PowerPoint, Outlook, SharePoint, Viva Engage Yammer, 1С, Trello, ATIL, Slack
Valid Category B driver's license and own vehicle. Available for work-related travel.