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OLGA ORESHNIKOVA
WORK HISTORY

Passione Ferrari Club Challenge, Yas Marina Circuit 2025
Ferrari Corso Pilota, Yas Marina Circuit 2025, Abu Dhabi
Passione Ferrari Club Challenge, Bahrain International Circuit
2025
Casa Ferrari
Ferrari Racing Days, Lusail International Circuit, Qatar 2026

Canossa Events International (freelance)
Project Manager

- Managed event-specific logistics, budgets, timelines, and
branding deliverables for motorsport events, ensuring on-time
and on-budget execution during race weekends.
- Coordinated directly with circuits and paddock operations
teams on access, permits, accreditation, catering approvals,
Based in Dubai and infrastructure requirements.
[open contact info](look above in the "contact info" section) - Managed paddock build-up and breakdown, overseeing
[open contact info](look above in the "contact info" section) hospitality units, catering areas, furniture, branding, display
Resident visa cars, and AV installations.
- Supervised on-site contractors and technical crews, ensuring
operational readiness and compliance with circuit regulations
and safety standards.
Education Bachelor - Acted as daily point of contact for racing teams, supporting
Management, Economics garage, hospitality, and paddock logistics throughout the
event.
National Agricultural - Recruited, briefed, scheduled, and supervised temporary event
University of Ukraine staff (hospitality staff, cleaning teams, hostesses, DJs,
physiotherapists, coaches).
- Coordinated catering logistics for paddock hospitality and VIP
Languages dinners, accreditation, including supplier management,
Ukrainian deliveries, service schedules, and on-site execution.
English - Managed brand visibility on-site, ensuring correct placement
Russian of signage, sponsor assets, and visual elements in line with
client requirements.
- Handled hotel and accommodation logistics for staff and
Additional participants, including bookings, rooming lists, special
Microsoft Word, Excel, requests, and coordination with hotel teams.
PowerPoint, Paint, Adobe - Supported day-to-day race-weekend problem solving,
Photoshop, Lightroom, adapting quickly to schedule changes, weather constraints, and
basic AutoCad.) last-minute operational needs.
PMP (pre-test online
course) 2023 VIP Automotive Launch) Freelance
Customs broker course, Confidential Experiential Agency (under NDA)
2009 Social psychology Guest Experience & Logistics Manager, Dubai 2025
course, 2009
 - Participating in client meetings to gather requirements and
develop tailored logistics and guest management plans.
Skills - Managing guest list based on client-provided information;
Project management handling RSVP tracking and guest communications, managing
Operations management flight manifest
Venue management - Coordinating all transportation logistics with the assigned
Site management transportation providers (vehicles, coaches) — including airport
Event production arrivals, departures, and venue transfers.
Exhibitions management - Managing hotel coordination: rooming list, room drops, dining
Staff Management arrangements, branded elements and content installation at
Logistics the hotel, event flow plan, billing instructions, and on-site
Exhibition cargo guest activities.
Buildup, dismantling - Working closely with F&B and catering partners to ensure
Marketing seamless hospitality operations.
Budgets, reports - Recruiting, briefing, and managing event staff and on-site
Accreditation teams; ensuring operational alignment and real-time updates
Pavilion management during the event.
Market research - Addressing guest inquiries and managing guest movement
Business development throughout the event experience.
Event Planning - Supervising departure logistics and ensuring smooth guest
Event execution check- outs and transfers.
Guests service - Compiling post-event reports and finalizing operational
Hospitality matters with hotel and transportation partners.
Customer support
Clients’ relationship ABU DHABI FINANCE WEEK (freelance)
Suppliers’ management CPI Business, Abu Dhabi 2024
Procurement Venue Manager
MICE
- Gathering and structuring information about the venue, developing
venue operations plan.
- Communicating with different venue teams, obtaining permits,
planning common activities during installation, event and
dismantling phase.
- Conducting meetings with internal and external teams, developing
schedules of installation, deliveries, rehearsals, staff run sheets and
briefs.
- Supervising contractors’ activity and event logistics- stage,
registration counters and AV setup, furniture and equipment
deliveries, catering team operations
- Supervising setting up changeovers for different events at the venue
- Liaising with clients to ensure that all their requirements are met
- Together with the conference, stage and tech team ensuring the
event readiness
- Together with protocol team, ensuring all VIP guests received
excellent service and all protocol procedures were followed
- Supervising registration process, developing queuing and crowd
management plan, dealing with visitors’ complaints
- Ensuring all event activities are running on schedule and according
to plan.
- Training, managing and motivating guest service staff, assigning
tasks and providing instructions, conducting staff briefings
- Ensuring compliance with health, safety, and security regulations
within the area.
- Conduct routine inspections to identify potential hazards or areas of
concern
- Managing event teardown, preparing post event reports

DXB Live COP28 (freelance)
Dubai 2023
Floor Operations Manager

- Managing onsite pavilion operation during installation phase
- Overseeing contractors` delivery schedule, checking logistics and
accreditation documents, coordinating offloading process together
with freight forwarding partner
- Assisting contractors with solving installation related issues
- Together with HSE team assuring that all safety rules and standards
are followed by the workforce.
- Maintaining daily operational needs to ensure successful service in
accordance with the policies and procedures of COP28 during the
event phase
- Overseeing pavilion setup, cleanliness, technical readiness
- Monitoring the performance of guest service team, training and
updating on daily agenda, ensuring all visitors receive excellent
service and hospitality throughout the event
- Reporting issues and areas of improvement to Line Manager
- Overseeing pavilion operation during decommission phase, ensuring
contractors following access and stand removal requirements,
coordinating material collection together with freight forwarding
partner
- Together with HSE team assuring that all safety rules and standards
are followed by the workforce during dismantle phase

UKRAINE PAVILION EXPO 2020
Dubai 2021- 2022
Senior Pavilion Manager

- Responsible for the overall management of the pavilion's functional
areas including installation, events, technical maintenance, cleaning
and waste management, guest experience and logistics.
- Participating in Pre-event preparation – attending meetings with
Project management team, developing budget for pavilion
maintenance, requesting quotations from suppliers (health and
property insurance, cleaning, IT, F&B services, fire maintenance, pest
control, façade cleaning, landscaping, etc) selecting the suppliers
and preparing contracts.
- Recruiting pavilion staff, conducting interviews
- Preparing and submitting accreditation documents for staff and
suppliers` passes and vehicles permits through Expo Portal,
submitting suppliers` documents for technical work approvals,
submitting delegation lists and personal information for Country
day, cultural events or VIP visits.
 - Coordinating installation, developing installation schedule
- Implementing security policies, regulations, rules, and norms and
making sure that the environment in the pavilion is safe for
employers and guests
- Managing operational budget and being responsible for pavilion
procurement
- Managing and controlling events execution, training staff,
controlling devices used for events, crowd management, liaising
with all stakeholders and supporting communication between them
- Managing, overseeing, scheduling, and coordinating cleaning
services
- Leading the guest service operations, conducting staff trainings,
setting goals and managing key personnel issues
- Receiving municipality inspections, protocol and operation teams of
Expo
- Liaising with fire and waste maintenance, pest control, landscaping
and other contractors
- Handling visitors ‘complaints
- Managing dismantling works, developing delivery-collection
schedule, submitting documents for exit permits coordinating
stands disassembly
- Arranging transportation, shipment and storage of pavilion
equipment, display objects, stand parts
- Preparing post event reports, financial documents, handover
reports, expense reports, staff clearance documents, visas
cancellation documents
- Closing service contracts with suppliers, DEWA, Etisalat, other
service providers
- Liaison with exhibitors regarding pending issues

MIE EVENTS Dubai
Africa Food Show 2019- 2020
Project Manager

- Creating the full exhibition profile, including target audience, sector
focus, and event positioning.
- Conducting in-depth market research covering supply and demand
analysis, foreign trade dynamics, local production trends, consumer
habits, and regulatory frameworks including import tariffs.
- Leading branding and marketing initiatives: collaborated with
designers on show identity, developed marketing collaterals (e.g.,
brochures), and directed content for the official event website.
- Maintaining close coordination with the Kenya-based local office:
set performance targets, defined timelines, and held regular online
progress meetings.
- Managing B2B sales of exhibition space: prospected clients,
attended competitive events, and crafted newsletters and sales
campaigns to attract exhibitors.
- Developing and maintaining the event budget: analyzed costs,
evaluated feasibility of side events, and presented profit & loss and
 justification reports to stakeholders.
- Proposing and implementing creative strategies to boost visitor
attendance and brand visibility.
- Curating the conference program: sourced and invited expert
speakers, coordinated side events, and oversaw the Hosted Buyers
Program by identifying and vetting high-potential buyers and
distributors.
- Expanding and managing the exhibition database, and recruited
new regional agents to grow show outreach.
- Building partnerships with government trade bodies to enhance
institutional support for current and future editions.
- Designing and negotiating tailored sponsorship packages to
increase event revenue and stakeholder engagement

GULF DUNES LLC (MICE)
Dubai 2013- 2019
Operation Manager

- Supporting the Sales Manager in preparing and delivering client
pitches and tailored event presentations.
- Conducting site inspections with clients, gathering detailed event
requirements and offering expert venue guidance.
- Researching, evaluating, and shortlisting logistics suppliers,
including venues, catering, transportation, audiovisual services,
printing, floral arrangements, and event design.
- Acting as liaison between clients and vendors, ensuring all supplier
deliverables met quality standards and client expectations.
- Ensuring event setup aligned precisely with the operational plan;
liaising with clients and guests and VIP guests on-site while
managing logistics, supplier schedules, and real-time issue
resolution.
- Managed daily operational tasks in close collaboration with the
Sales and Finance teams, ensuring seamless workflow and cost
tracking.
- Overseeing on-site services and vendor performance during events,
solving operational issues promptly.
- Maintaining strong client relationships through proactive
communication, timely support, and attentive post-event service,
enhancing repeat business and business and customer satisfaction.
- Managing guest logistics, including coordinating arrivals,
departures, and local transfers to ensure a seamless experience for
VIPs, speakers, and attendees. customer satisfaction.

- Largest events
- Volvo Ocean Race Abu Dhabi, 2014-2016
- Oriflame Global Gathering (3000 attendees) and Gala Dinner Yas
Island, Petrobras International Corporate event, Atlantis Amway CIS
+ Gala dinner, Dubai (1000 attendees)
- World Government Summit, Abu Dhabi
- Multiple corporate events for CIS companies
 - Multiple conferences for Abbott (global offices) and other
pharmaceutical companies
- Multiple incentive events incentive events for automotive
companies (Toyota UK, Mazda Montenegro, Mercedes South Africa,
GMC Asia …) and other world-famous brands – Vodafon, Leica,
Samsung, Siemens, Shell, HP, etc
- Corporate tours to Formula 1 Abu Dhabi 2016 - 2018
- Meydan Racecourse Dubai World Cup – transfers coordination
Wetland Environmental Conference COP13 -transfers
coordination
- Sensation Festival – transfers coordination

Office of HH
2014-2015, Dubai
Event coordinator

Coordinating private events (weddings, baby showers, parties,
interior design, catering, developing gift concepts)

Ministry of Defense of Ukraine (Ukrspecexport )
Aero India 2013, Bangalore, India
IDEX 2013 Abu Dhabi

Exhibition stand installation / dismantle, event support

Ukrainian Exhibition Centre, exhibition organizer
company 2004-2011, Kyiv, Ukraine
Project manager International Trade Show AGRO

- Managing the full cycle of local and international exhibitions and
events for the Ministry of Agriculture of Ukraine, overseeing
planning, coordination, and execution from A to Z.
- Building and maintaining relationships with new and existing clients;
expanding and updated the client and exhibitor database.
- Arranged and delivering customized client presentations, tracking
performance by preparing weekly sales reports and presenting them
to the Director.
- Maintaining and updating floor plans and additional equipment
lists; coordinating with contractors through regular operational
meetings.
- Scheduling payments and monitoring payment statuses, providing
timely financial reports and updates.
- Developing a portfolio of value-added services for exhibitors and
supervised the organization of side events, including conferences
and catering.
- Acting as primary liaison for exhibitors and potential participants,
addressing inquiries and resolving client complaints efficiently.
- Supervising all aspects of exhibition setup, including installation
schedules, contractor accreditation, and on-site operational
management during setup, event, and dismantling phases.
- Co-developing advertising and printed promotional materials in
 partnership with the marketing team.
- Organizing the Ministry’s participation in international exhibitions,
including booking of space and services, coordinating contractors
activity, accommodation, transport, and team logistics.
- Designing and managing business travel packages for government
delegations, covering hotels, visas, transfers, and official business
programs.
- Liaising with customs brokers to prepare cargo documentation and
ensure smooth international shipping of exhibits to European
exhibition venues
- Collaborating with foreign Embassies, Chambers of Commerce, and
government bodies to facilitate diplomatic and trade-related event
participation.

Country pavilions in
Green Week ( Messe Berlin) Germany 2005-2010
Polagra Food, Poznan, Poland Polagra Farm, Poznan, Poland
British Agricultural Show, London, UK
Agromek, Denmark,
15 years of CIS, Moscow, Russia
AgroIstanbul, Istanbul, Turkey
Texpo, Tebriz, Iran