Irene

Irene Ohajuba
Remote Virtual Assistant | Executive and Administrative Support | Personal Assistant

[open contact info](look above in the "contact info" section) • [open contact info](look above in the "contact info" section) • Abuja, F.C.T. • LinkedIn
(Remote, overlaps US Eastern hours 8:00 am – 4:00 pm ET)

PROFESSIONAL SUMMARY
Organized, discreet virtual assistant with 6+ years of administrative and executive support experience,
including 4 years supporting US executives, founders and remote teams. Manages calendars, inboxes,
travel, expenses, CRM data, and projects across Eastern and Pacific time zones. Known for anticipating
needs, keeping details accurate and cutting admin time by 8+ hours a week and maintained a 5.0 client
rating on Upwork across 40+ contracts. Fluent in Google Workspace, Microsoft 365, Slack, Asana and
Zoom and equipped with reliable internet and power backup.

CORE COMPETENCIES
• Executive Support: Calendar and inbox management, meeting preparation, travel booking,
expense reports, confidential document handling
• Operations: Process documentation, vendor coordination, CRM updates, data entry and
reporting
• Project and Task Management: Asana, Trello, Notion, ClickUp, Monday.com; deadline tracking
and follow-up
• Communication: Professional email and Slack correspondence, minutes and summaries, client
and vendor coordination
• Tools: Google Workspace, Microsoft 365, Slack, HubSpot, Zoom, Calendly, Expensify, Concur,
QuickBooks, Canva, 1Password, Zapier
• Strengths: Discretion, time-zone coordination, proactive problem solving, attention to detail
• Remote Readiness: Fiber internet with Starlink and inverter backup, US-hours availability, Wise
and Payoneer payments, comfortable with independent contractor arrangements
• Professional Excellence: Time Management, Strategic Planning, Project Management, Attention
to Detail

PROFESSIONAL EXPERIENCE

Executive Virtual Assistant (Independent Contractor)
Upwork, US Clients | Remote, Lagos, Nigeria | January 2024 – Present

• Support 3 US founders and executives in real estate, e-commerce and consulting, managing 35+
meetings a week across ET and PT
• Clear and prioritize 100+ emails a day per client, saving each about 10 hours a week

• Book travel and manage itineraries, keeping 100% of trips on schedule with fare savings of about
15%
• Maintain client CRM records in HubSpot with 99% data accuracy and prepare weekly pipeline
summaries
• Hold a 5.0 rating and Top Rated status across 40+ completed contracts

Executive Virtual Assistant
BELAY Solutions | Remote, USA | February 2024 – Present

• Support 3 US-based executives and founders, managing 40+ meetings a week across Eastern,
Central and Pacific time zones with zero double-bookings
• Triage 150+ emails a day for each client, cutting their inbox time by about 8 hours a week
• Plan domestic and international travel and prepare itineraries, reducing client travel costs by
about 12% through fare comparison
• Process monthly expense reports in Expensify with 100% on-time submission
• Build shared task trackers in Asana and Notion, improving on-time follow-up on action items
from 70% to 95%

Administrative Assistant
Fort Ogedengbe Empire Limited(Real Estate) | Remote| September 2025 – July 2026
• Managed high-volume scheduling and coordinated appointments between prospective clients
and executive leadership to optimize calendar efficiency.
• Supported office administration by serving as the primary point of contact, providing professional
telephony and digital assistance.
• Handled sensitive client interactions with strict adherence to confidentiality guidelines for data
privacy.
• Utilized CRM software and data entry tools to track leads and automate administrative tasks,
reducing manual processing time by 15%.

Administrative Assistant
Dropbox | Remote, USA | June 2022 – January 2024

• Supported a 12-person Sales Operations team, coordinating schedules, onboarding paperwork
and monthly leadership meetings
• Prepared agendas, slide decks and meeting notes in Google Workspace for weekly staff and
quarterly business reviews
• Managed vendor invoices and purchase orders, reducing average payment turnaround from 14
to 9 days
• Organized two virtual team events a quarter for up to 120 attendees using Zoom and Slack

Administrative Assistant (Contract)
Zapier | Remote | March 2022 – December 2023

• Supported a 10-person Customer Success team with scheduling, ticket-queue admin, onboarding
checklists and monthly reporting
• Wrote and updated 25+ help-center and internal process documents, cutting onboarding time
for new hires by about 20%
• Coordinated 6 virtual team events and quarterly planning sessions for up to 80 participants
• Delivered all work on US deadlines with no missed handoffs over 21 months

Customer Support and Admin Assistant
Buffer | Remote | June 2020 – February 2022

• Answered 60+ customer enquiries a day by email and chat with a 96% satisfaction score
• Tracked and escalated bugs and feature requests to product teams, improving first-response
time by about 25%
• Maintained weekly shift schedules and shared support documents for a distributed team across
3 time zones

EDUCATION
B.Sc, Political Science – University of Nigeria, Nsukka, 2021

LANGUAGES
English (fluent, written and spoken)