Contact information

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Work experience

Head of Administration and Facilities

from 11.2017 to now (6 years 7 months)
INSCALE Global, Київ (IT)

-Office facilities optimization
Making sure that the office facilities are cozy and comfortable for all our employees – buying furniture and different appliances: bag chairs, play stations, plants, chests of drawers, metal bars for diverse sport activities, adjusting the light in the office, etc.). At the renovation stage – choosing the interior concept – colors that correspond to our corporate ones, decorations, drawings on the walls, negotiating with designers.
-Planning, optimization, arranging and purchasing of the necessary office equipment – IT hardware, stationary
-Controlling and monitoring the work of IT support
-Relocation of the office
-Promoting of the brand image of the company
-Corporate Events Organization
-Client facing role
Hosting our clients (transfer, hotel booking, dinners). Arranging their visits, agenda, taking them to dinners.
-Onboarding of the new clients
-Solving most of the ongoing issues that refer to trouble-free daily office operation
-Office redesign
-Expanding the hospitality partners network
Signing contracts with the hotels in Kiev to give our guests/ clients/management very affordable corporate rates and of course making the range of their choice wider.
-Official director of the Offshore Development Center
Assuming all the administrative and financial risks of our business in Ukraine
- Leading English Speaking Club

Education

Національний Авіаційний Університет

Англійської філології та перекладу, Київ
Higher, from 2001 to 2006 (4 years 9 months)

Additional education and certificates

TESOL/TEFL/ESL Certificate (Toronto, Canada)

2015

University of Notre Dame, Mendoza College of Business (USA) "Principles of Business"

November -December 2019

University of Notre Dame, Mendoza College of Business, Certificate in Disciplines of Business

January - February 2020

University of Notre Dame, Mendoza College of Business, Executive Certificate in Business Administration

November - March 2020

University of Notre Dame, Mendoza College of Business, Certificate in Applied Business Strategies

March - April 2020

Knowledge and skills

Language proficiencies

• English — fluent
• French — above average

References

• Ove Anebygd

  Ove Anebygd

  Senior Advisor to the Board of Directors, Qvantel

  Contact details are hidden

• Rene Bryrup Lauridsen

  Rene Bryrup Lauridsen

  Head of Marketing, INSCALE Global

  Contact details are hidden

• Julien Laurent

  Julien Laurent

  Product Owner, Santiane

  Contact details are hidden

• Olli Makinen

  Olli Makinen

  Head of Customization, Qvantel

  Contact details are hidden

Additional information

HEAD OF ADMINISTRATION Inscale Global (Ukraine)
This includes strategic planning of the purchases, tracking of the ramp up and timely organization of all the necessary procurement, delivery of the customized IT equipment which could take up to 5-6 weeks of wait, negotiating the rebates from the vendor.
Planning, optimization, arranging and purchasing of the necessary office equipment – IT hardware, stationary
Making sure that all the necessary IT equipment inventory is up-to-date (i.e. quantity of hardware used by the employees, hardware in repair, surplus in stock). Controlling and monitoring the work of IT support
In January 2019 our office moved from Tower B (Gulliver BC) to Tower A. Organization of all the process from scratch (reaching out to moving companies, arranging furniture inventory, communicating all the info to employees, assigning inventory numbers to their personal belongings, keeping track of the records in Excel Spreadsheet, etc.). Relocation of the office
Ordering and purchasing branded goods with the company logo (backpacks, cups, T-shirts, stationary). Ordering business cards for the key employees of the company staff. Promoting of the brand image of the company
Setting up New Year Events and Summer Parties as well as minor events within the year – International Women’s Day, Vyshyvanka Day, Independence Day (Salo Fest), Run Under the Chestnuts (charity event), numerous birthday celebrations. Client facing role
Hosting our clients (transfer, hotel booking, dinners). Arranging their visits, agenda, taking them to dinners. Corporate Events Organization
Hosting our clients (transfer, hotel booking, dinners). Arranging their visits, agenda, taking them to dinners. Client facing role
Solving most of the ongoing issues that refer to trouble-free daily office operation
Delivering meetings via Skype and face-to-face to onboard a new client in the domain of IT Equipment/ Office facilities. Onboarding of the new clients
Working and cooperating with construction managers to expand the office facilities to meet all the needs of the customer who decided to grow their team in Kiev taking into account the level of security on their project and their customized needs. Office redesign
Making sure that the office facilities are cozy and comfortable for all our employees – buying furniture and different appliances: bag chairs, playstations, plants, chests of drawers, metal bars for diverse sport activities, adjusting the light in the office, etc.). At the renovation stage – choosing the interior concept – colors that correspond to our corporate ones, decorations, drawings on the walls, negotiating with designers. Office facilities optimization
Work experience
https://www.visualcv.com/inna-kotliarova
Signing contracts with the hotels in Kiev to give our guests/ clients/management very affordable corporate rates and of course making the range of their choice wider. Expanding the hospitality partners network
Overseeing that our corporate interests are not violated since we are a part of co-shared office. Escalating issues in case of a violation of a Non- Solicitation Agreement, negotiating that with other companies, delivering meetings to prevent the conflicts of business interests, finding solutions. Protecting our business interests
Assuming all the administrative and financial risks of our business in Ukraine.