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Work experience

Младший менеджер административной деятельности

from 05.2015 to now (9 years)
БФ БО Врачи без границ, Мариуполь (гуманитарная организация)

• Контроль расчетов заработной платы и обновление личных файлов сотрудников
• Управление контрактами, трудовыми договорами
• Управление денежными средствами: наличные расчеты и банковские платежи
• Курирование офисов и гостевых домов: подбор, заключение договоров аренды, условия размещения, техническое обслуживание и сопутствующие услуги для международного персонала и гостей.
• Участвие в управлении кадровыми процессами
• Организация встреч, коференций, тренингов
• Поддержка линейных менеджеров в процессе подбора персонала
• Информирование новых сотрудников о кадровой политике и правилах
• Оформление виз и временного вида на жительство для иностранных сотрудников экспатриантам вид на жительство

Education

Донецкий Институт Социального образования

Факультет Филологии и журналистики, Донецк
Higher, from 1995 to 2000 (4 years 10 months)

Knowledge and skills

Language proficiencies

• English — advanced
• French — beginner

Additional information

Helen TSYBENKO

Address
6, Meotidy Ave., 63 Mariupol Ukraine
Phone
[open contact info](look above in the "contact info" section)
Email
[open contact info](look above in the "contact info" section)

Experience:

Finance/HR Administrative Junior Manager
05/2015 - present time
Médecins Sans Frontières Switzerland, Mariupol, Ukraine, UA120
•Accountabilities, Fin monthly reports
•Check payroll calculations and update personal files (Expatriates and National Staff), Salary monthly reports
•Contracts Management
•Implement cash & BT management procedures
•Supervise MSF premises
•Prepare employment contracts
•Participate HR processes management
•Follow up cost of living
•Answer all questions on International Remuneration Package and other specific procedures for expatriates
•Supervise accommodation facilities, maintenance and related services for international and relocated staff
•Support line managers in recruitment and hiring process
• Brief new employees on HR policies and regulations
•Assist the HR Coordinator in following-up up disciplinary measures
•Provide Expatriates with Residence Permits
• Conference organization and maintance

Admin Transit
07/2018 - 11/2018
Médecins Sans Frontières Switzerland, Erbil, Iraq,
•Control of Plan of Movement for all Iraqi and partial for Syrian missions;
•Manage and check daily tasks of the Admin Transit assistant;
•Fulfil Administrative tasks, arrange all necessary help to the people on transit to adapt and integrate: Visitors, Expats from IQ and SY mission, BoM and EoM employees,
•Provide them with full streamlined information: welcome file, briefing/debriefing plan,
arrange and inform Visitors and Expats as for movement, flight tickets, Visa, Residency cards, Per Diem and security money,
•Flight tickets booking, ICRC Flights cooperation and reporting for all MSF sections ICRC flights using,
•Guest Houses reviewing, control and good suppling,
•Expats Follow up updating;
•Recruitment of National staff;
•FinCo temporary back-up

Teacher of French language
08/2012 - 05/2013
Secondary school N5, Kurakhovo town, Ukraine

Translator Freelancer
08/2007 - 07/2012
Kyiv city, Donetsk city, Ukraine
•International cinema festival “Molodist”, Kyiv;
•Participation in the pilot program "Leader" (Dorada), presented by the European Union for the support and development of the village and local active groups;
•Translation and business correspondence with the Chinese company "Huei Gian" producing LEDs in the framework of business cooperation with AC DonSay, Donetsk
•Translation of the agricultural resources state analysis in the Crimea and the eastern regions, produced by FGM (France) for HARVEST (Ukraine).

Commercial Representative of Trademark "Minolta" Corporation, Japan
01/2001 -09/2009
"Konica Minolta" regional office, Donetsk city, Ukraine
•Regional commercial expertise
•Contracts management
•Clients support
•Payment analysis
•Budget revision and control


Translator, program consultant
MKPI "Invakom", Kurakhovo, Ukraine
08/2000 - 01/2001
•program management and participation in a grant competition for an enterprise conducted by Counterpart, USA.
•Achievement - grant receiving for disable people organization, 10 000 USD.

PC-literacy
•Experienced user of MS Office
•HR Database “Homere”
•Finance Database “UniField”, “SAGA”
•office equipment

Additional Skills
Professional development
•HR course / Ukrainian Labour Law / 06/2019
•TMT training (Team Management Training) / MSF / 04/2019
•SANOU Training of Facilitators / MSF / 11/2017
•Unifield Program Training, ERP platform / MSF / 02/2017
•Homere, HR Program / MSF / 07/2016
•Commercial course "Best seller of Service"/"DonSay" Ltd/ 07/ 2009

Characters features purposefulness, decency, diplomacy, loyalty, exactingness, curiosity

Personal characteristics sociable, efficient, cooperative, responsible, flexible and stress- resistant

Education
Donetsk Institute of Social Education
Master in Translation
Faculty of linguistics and journalism

Languages
Ukrainian— native
Russian— native
English— advanced
French— per-intermidiate