Contact information

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You can get this candidate's contact information from https://www.work.ua/resumes/8946631

Work experience

Office & Experience Coordinator

from 12.2019 to now (4 years 6 months)
BigCommerce, Киев (IT)

Manage the office including opening the office on time daily, welcome visitors personally and demonstrate a positive attitude at all times
Support workstation & office moves and manage security badges
Maintain & order business supplies as well as manage lunches & snacks vendor
Walk the office throughout the day straightening up as needed
Perform mail support — send / receive / distribute mail
Escalate maintenance issues for resolution
Ensure empty desks are set up for visitors and marked accordingly
Support office safety program
Up to 30% of my role includes support for HR (i.e. recruiting, training, etc.)
Support company and office culture and events (events may occur after normal business hours and/or on weekends which may require your presence before, during and after the event)
Support onsite events for employees and outside guests. Assist the administrative team in doing the same for off-site events
Complete ad hoc projects as needed and all other duties as assigned
Assist with facilities operations in the office
Handle budget management
Prepare and control the paperwork flow for invoices payment
Drive and support social initiatives
Manage contract and price negotiations with office vendors, service providers, and office lease
Help to relocate to new offices and to make decisions about leasing
Coordinate with IT department on all office equipment

Office manager

from 07.2013 to 02.2019 (5 years 7 months)
Magento, Киев (IT)

Support and supply the Accounting Department with paperwork, month end close documents, etc.
Organize, manage and support in-house and off-site activities like parties, celebrations and conferences
Handle facilities maintenance tasks
Drive and support social initiatives
Run office communication efficiently
Liaise with facility management vendors, including cleaning, catering and security services
Coordinate in-house or off-site activities, like parties, celebrations and conferences
Handled complex secretarial and administrative assignments
Maintained the economic activity of the office (stationery ordering, water supply, negotiation with suppliers, landlords, bills payment, etc.)
Maintained paperwork workflow
Prepared and controlled the paperwork flow for invoices payment
Dealt with courier and mail services
Typed and translated formal letters, was in charge of the interoffice correspondence and miscellaneous documents
Dealt with the reception of visitors
Arranged and supported in organizing conferences and exhibitions depending on the needs of the Company
Received telephone calls; received and processed correspondence
Helped managers and team members in daily routine work upon their request
Performed other Office Manager duties as requested
Assist with facilities operations in the office
Handle vendor management
Handle budget management
Organization of team buildings

Education

Kyiv National Linguistics University

Факультет англійської мови і літератури, Киев
Higher, from 2008 to 2013 (5 years)

Language proficiencies

English — above average

Disability

3rd degree.